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    Administrative Assistant - Portland, United States - Commonwealth

    Commonwealth
    Commonwealth Portland, United States

    3 weeks ago

    Default job background
    Description
    We are an established Association Management Company that manages over 60 condominium and homeowners' associations throughout the Portland Metro area and beyond. As a team, we accomplish objectives through integrity, leadership, communication, trust, loyalty, quality, and commitment. We are currently seeking an Administrative Assistant for our Association Management team.

    POSITION: Administrative Assistant LOCATION: Portland, Oregon CLASS: Salary, Non-Exempt SHIFT: Days – 8:00 AM – 5:00 PM (lunch break between 12:00 and 1:00) Monday through Friday

    Comprehensive Benefits package that includes:

    • Competitive hourly/salary rate
    • Medical/dental/vision/life insurance
    • Flexible spending accounts – Cafeteria 125 Plan
    • Long Term Disability
    • Voluntary Accident/Critical Illness plans & the option to purchase of additional life insurance if so desired
    • Accrued personal days – 20 days per year
    • 401k with a company match

    Minimum Job Requirements:

    • Two (2) years administrative, secretarial or clerical experience
    • Advanced knowledge of Microsoft Office (Word, Excel, Publisher, Outlook)
    • Regular and on-time attendance
    • Excellent verbal and written communication skills
    • Excellent organizational skills
    • Professional demeanor and appearance
    • Internet literate
    • Ability to learn processes and procedures quickly
    • Capable of working in a fluid environment with a can-do attitude

    Essential Duties and Responsibilities include the following:

    Complete and stay on top of all tasks delegated by regional managers and supervisor

    • Manage the entire abandonment process from start to finish for properties in your portfolio
    • Process rent increases annually
    • Mail resident bills monthly
    • Be able to process rent payments received at the corporate office
    • Train and be a resource for community managers
    • Maintain constant correspondence between regional managers and community managers
    • Cover the front desk when the receptionist is absent – includes processing and tracking applications
    • Process notices including 30 day, 72 hour, etc.
    • File FED's and pull DMV records
    • Complete community newsletters and miscellaneous fliers
    • Orchestrate Quarterly Manager Meetings by fine tuning the agenda and inviting attendees
    • Complete assigned tasks on community onboarding and offboarding checklists· Complete assigned tasks on employee onboarding and offboarding checklists
    • Maintain website by keeping information current
    • Create and update procedures
    • Update certain registrations for communities

    Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    Education and/or Experience

    A high school diploma; or one to two years related experience and/or training; or equivalent combination of education and experience.



    Compensation details: 22-24 Hourly Wage



    PI126dea247c

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