Legal Administrative Assistant business - Portland, United States - Pierce Atwood

Pierce Atwood
Pierce Atwood
Verified Company
Portland, United States

2 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description
Legal Administrative Assistant [Business] - Portland, ME

Pierce Atwood LLP seeks an experienced legal administrative assistant to join our Business Practice Group.


Responsibilities

  • Proofread and edit documents for grammatical, typographical, and spelling errors. Finalize and distribute to clients, attorneys, and staff. Ensure deadlines are anticipated and met.
  • Track and assist with completing documentary and administrative matters to be completed in connection with transactional matters; prepare and compile closing binders in connection with transactional matters.
  • Receive, screen, and route incoming telephone calls, conference calls, and messages to attorneys, clients, and staff promptly. Assist callers as appropriate in attorney's absence. Refer callers to other attorneys and respond to inquiries when appropriate.
  • Sort, scan, distribute, and file incoming and outgoing mail promptly upon receipt several times a day. Open and review materials as directed.
  • Coordinate conferences, meetings, and appointments for attorneys and clients including conference room scheduling, meals, beverages, preparing materials, and greeting guests.
  • Track compliance with continuing legal education requirements and report same to appropriate authorities.
  • Maintain calendar of meetings and business trips, apprising attorney of responsibilities in advance.
  • Review, edit, and finalize bills to ensure accuracy.
  • Perform other functions as requested or needed.

Knowledge, Skills and Abilities Required

  • Ability to demonstrate a high degree of professionalism and interpersonal skills, including, maintaining positive contact with clients, attorneys, and coworkers.
  • Expert proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook)
  • Demonstrated ability to be a team player with a cando attitude.
  • Excellent written and verbal communication skills.
  • Close attention to detail to ensure the highest quality work product.
  • Ability to work independently and locate information online, through the courts, and from other public sources.
  • Ability to work more than 37.5 hours when required to complete specific projects or tasks.
  • College degree or equivalent.
  • Three to five years relevant law firm experience a plus.
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