- Initial set up of all construction jobs in JLS Approved software systems on a daily basis.
- Responsible for initial input of electronic project files and updating system contacts and dates as the project progresses through closeout for accurately recording and tracking on operation reports produced for weekly production meeting.
- Responsible for updating and maintaining all sets of drawings, specifications and project logs.
- Opening PO's once owner contract is received and PM has approved materials purchases and or subcontractor quotes.
- Preparing, sending and tracking of subcontractor contracts, until executed.
- Responsible for following up with field personnel on any needed project documentation not received, ie: time submission, daily updates, photos uploaded etc.
- Responsible for coordination of all jobsite items: i.e., Portable Restrooms, Dumpsters, etc.
- Responsible for all project documentation into job file/folder for reference and use by all team members: contracts, photos, estimates, COS etc.
- Key person to update accounting that project is ready for final billing.
- Perform any other duties or responsibilities requested from time to time.
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Project Coordinator/Engineer - Loomis, United States - JLS Environmental Services, Inc
3 days ago
Description
Job Description
Job DescriptionGeneral Purpose: The basic function of the Project Coordinator/Engineer is to facilitate, control and monitor all project tracking and documentation for assigned project managers. Assume responsibility for the project file setup and maintenance, assistance in execution of all project documentation and specific job requirements and saving into all documents into the project management system. Ensure assistance and final creation and timely submission of all project budgets, schedules, change orders and all other required project specific documents efforts necessary in tracking and monitoring JLS projects per company policy.
EDUCATION & EXPERIENCE:
High school diploma or equivalent
Minimum three years' experience in administration for a construction company.
Construction management Certificate Program a plus
SKILLS, KNOWLEDGE, AND ABILITIES
General trade knowledge or field work a plus in the construction industry
Basis understanding of job costing
Basic estimating and scheduling knowledge and skills
Ability to read and understand plans and specifications
Excellent written and oral communication skills
Strong attention to detail and process-oriented
Ability to multi-task and manage multiple priorities
Sense of urgency in all tasks assigned and highly organized
Ability to use independent judgement and work well independently
Ability to contribute effectively to team
Knowledgeable of Prevailing Wage processes and procedures a plus
Passionate about problem-solving
Comfortable with basic math and calculations
Drafting and advance computer skills a plus
Proficient in Microsoft Office
Main Job Tasks, Duties and Responsibilities - The primary duties of the Project Coordinator/Engineer include, but are not limited to the following:
· Responsible for documenting project meetings (write minutes) as directed by PM.
· Assist PM with preparation and updating of schedules and maintaining the master schedule, throughout the project.
· Evaluate and understand basic construction means and methods for project sites.
· Create and maintain site specific safety plan and pre-task planning process, including audits, meeting, training, etc. as directed by PM.
· Responsible to assist with distribution of all project documents to clients, subcontractors and maintain accurate document logs in project file.
· Assist with all client communication as requested by PM on jobs assigned.
· Assist in preparation, sending and follow up of all project documents to clients and subcontractors for signature and saving in project files – Contracts, Submittals, Change Orders, COS etc.
· Responsible for uploading all signed documents into JLS job files and updating appropriate dates in project management system and updating accounting as necessary.
· Assist in the document of potential changes and field issues at PM's directions.
· Prepare and maintain change order logs, and RFI logs for all projects assigned by PM.
· Responsible to prepare, review, analyze, and transmit submittals to appropriate recipients.
· Responsible to prepare and maintain submittal and procurement logs as needed for all projects assigned.
· Perform expediting functions
· Review a verify accurate time and cost codes on daily work orders submitted by technicians for previous day of work assigned with PM assistance as needed.
· Approve and submit technician time to accounting for processing daily.
· Review all cost codes on all AP invoices on assigned projects, reviewed with PM for final approval and return to accounting for processing.
· Create weekly project progress reports to verify estimated vs actual quantities for labor and cost on all jobs assigned for PM review and reports variances with work papers as back up.
· Report quantities in place and maintain labor cost report
· Prepare and document extra work orders
· Prepare, review and assemble change order submittals and quantity surveys for review and approval by PM prior to submission.
· Responsible to compile contract close out documents (O&M manuals, as-builts, etc.) as needed for assigned projects for review and approval by PM prior to submission.
· Responsible to maintain record set drawings in electronic project files.
· Prepare documents to track and update punch list work needed through completion.
· Assist in creation or updating SOP's for position after analysis of workflow processes.
When JLS first began, they specialized in drying out wet residential and commercial structures, implementing mold abatement procedures needed to restore structures back to health, including the reconstruction of areas effected by water loss. Over time, JLS has grown and diversified to specialize in multiple areas of construction.
With many specialty divisions, JLS now provides a wide range of services. Including but not limited to Asbestos, Investigative Testing, Demolition, Remediation, Tenant Improvements, Site Work and Warranty Repairs, Prep & Details, Defect Repairs, offering complete start to finish on residential, commercial, multi-family, hospitals, high-rise and schools properties.
Our experienced management, administrative and field teams are 100% committed to safety, work quality and thorough cost controls for the overall satisfaction of our clients. We have sound systems and procedures in place that allow us to adapt to any situation that may arise in the most efficient and effective method.
All divisions of JLS put emphasis on continuous training within all areas of the company down to the smallest of details. Our attention to detail and dedication to quality is what separates us from our competitors.
JLS strives for perfection on every project. We constantly work with our suppliers and trade partners to ensure that we always obtain the best prices, highest quality of materials and the most professional services. Our first priority is to provide above average outcome and job results, doing the job right the first time while looking at all aspects of the project to assure complete synergy and sustainability.
Company Description
JLS Environment Services, Inc. was founded in 2002. Owners John Sheehan and Shane Lesher have worked together combining mutual interests and expertise in the built environment for a successful company known as JLS Environmental Services, Inc. Their goal continues to be, to provide clients with superior customer service at a fair price.\r\r
When JLS first began, they specialized in drying out wet residential and commercial structures, implementing mold abatement procedures needed to restore structures back to health, including the reconstruction of areas effected by water loss. Over time, JLS has grown and diversified to specialize in multiple areas of construction.\r
\r
With many specialty divisions, JLS now provides a wide range of services. Including but not limited to Asbestos, Investigative Testing, Demolition, Remediation, Tenant Improvements, Site Work and Warranty Repairs, Prep & Details, Defect Repairs, offering complete start to finish on residential, commercial, multi-family, hospitals, high-rise and schools properties.\r
\r
Our experienced management, administrative and field teams are 100% committed to safety, work quality and thorough cost controls for the overall satisfaction of our clients. We have sound systems and procedures in place that allow us to adapt to any situation that may arise in the most efficient and effective method.\r
\r
All divisions of JLS put emphasis on continuous training within all areas of the company down to the smallest of details. Our attention to detail and dedication to quality is what separates us from our competitors.\r
\r
JLS strives for perfection on every project. We constantly work with our suppliers and trade partners to ensure that we always obtain the best prices, highest quality of materials and the most professional services. Our first priority is to provide above average outcome and job results, doing the job right the first time while looking at all aspects of the project to assure complete synergy and sustainability.
