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    Expeditor (Intermediate) - Houston, United States - Procom

    Procom
    Procom Houston, United States

    2 weeks ago

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    Description
    Capital Project Expeditor

    On behalf of one of our large Oil & Gas clients; Procom Services is looking for a Capital Project Expeditor for a 24-month hybrid contract with possible extension/hire opportunity in downtown Houston, Texas.


    The Capital Project Expeditor is responsible for assisting and working with the Supply Chain Capital Project Buyers in support of Project Managers in both the US Project Management and Pipe Integrity teams with acquisition of materials and engineered equipment for pipelines and associated facilities.

    The Capital Project Expeditor ensures that the delivery of equipment and material is in accordance with the Purchase Order requirements and assures supplier is fulfilling the agreed upon terms and conditions of the purchase order (PO) and reacts accordingly when there is a deviation.

    This position requires a strong working knowledge of Capital/Project Expediting, Supply Chain functions and systems, interpersonal and negotiating skills, proficiency in MS Office Applications, SAP and ability to thrive in a fast-paced environment.


    DUTIES AND RESPONSIBILITIES

    Assures supplier is fulfilling the agreed upon terms and conditions of the purchase order and reacts accordingly when there is a deviation.

    Expedite orders to ensure timely deliveries of components and materials to meet project schedules.
    Reviews the PO files in a regular, timely manner.

    Reviews every file at least once every two weeks; more often for short delivery times or critical pieces of equipment or material.

    Obtain weekly updates from Vendor(s) on the status of critical items.
    Document communications with Vendor(s) via e-mail or prepare detailed minutes of meeting(s) with vendors.
    In collaboration with Material Coordinator monitor material receipts from project locations and document according to the defined process.

    Communicates all critical informations or related changes in status from the supplier to the Capital Buyer and Material Coordinator as soon as they become known and vice versa.

    Maintains strong and continuous communication and develops relationships with Supply Chain, client teams, Supplier Management, Accounting functions and suppliers.

    Participates in and/or coordinates early planning meetings with suppliers for critical equipment to discuss expediting expectations after order placement.

    Proactively anticipates supplier and project needs.
    Involves and seeks support from Capital Buyers, Project Managers and Management to assist with supplier issues when needed.
    Conduct site visits to manufacturer/supplier locations as needed to check progress and confirm material status.

    Proactive planning and Notification to/with the Project Team and immediate escalation/communication in case of any deviation from project schedule.

    Concentration on early detection of potential quality or delivery problems and communication directly to the Capital Buyer and Project Team.

    Accurate and current data in the electronic tools to ensure that the Project Team can draw accurate information at any time.

    Timely processing and reporting of information, including delivery and price changes.
    Actively maintain the Material Status Report
    Coordinate third party inspections, where needed
    Route the third-party inspection reports to the Material Coordinator
    Communicate critical information or status changes to the Material Coordinator
    Coordinate shipping and logistics


    Qualifications:
    Ability to work with minimum supervision.

    Willingness and ability to learn and understand basics of both commercial aspects and technical elements of the accountable projects and their associated material requirements.

    Strong problem-solving capabilities.

    In order to solve occurring problems, the Expeditor needs to consider project and suppliers targets and limitations to gain support and buy-in.

    Ability to work with people of different professional backgrounds within client and externally.

    Must be able to trigger and facilitate problem resolution processes and can cope with the different interests of the involved parties.

    Understanding of the material/equipment, manufacturing processes and the market situation of the relevant commodity.

    Understands that the Material Status Reports and systems must be kept up to date to enable the Project and Supply Chain Team to access required information electronically and at will.

    Displays persistence in dealings with suppliers.

    Understands the chain of command within the suppliers organization and is willing to approach the next person up in their organization if a response is unsatisfactory.


    Education/Experience:
    As a minimum a college associate degree, technical training/certifications, combination or equivalent is required.
    Five (5) years experience specifically as a Capital/Project Expeditor for the oil and gas industry.
    An equivalent combination of both experience and education will be considered.
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