- Manages the reception area to receive guest and visitors, ensure effective telephone and mail communications both internally and externally and to maintain a professional image.
- Organize and maintains all aspects of the state office common area including furniture and equipment as well as housekeeping of the facility.
- Coordinate the purchase of office supplies, office equipment for State staff in accordance with Pace purchasing policies.
- Manages maintenance of office equipment including but not limited to the copier, mail machine, etc.
- Provide data entry for procurement officer and program services as needed.
- Daily Car Duty
- Assist with defining procedures for record retention.
- Coordinate and maintain statewide record storage.
- Ensure protection and security of all on-site files, records and storage devices.
- Ensure effective transfer of all files and records to off-site storage according to Pace record retention policy.
- Transfer and dispose records according to retention schedules and policies.
- Assist compliance jr. analyst with documentation and tracking.
- Assist Accountant with invoicing tracking.
- Assist Admin. Assistance with contract database.
- Associates Degree
- Minimum 3 years of experience in Office Administration.
- In depth knowledge of office machines including: copier, mail machines, fax, ect.
- Proficient in the use of Microsoft Office components with detail knowledge of Excel and Word.
- Advanced analytical and critical thinking skills; strong written, oral and interpersonal communication skills with ability to work effectively with a wide range of management, staff and external vendors; strong computer and internet research skills.
- Must adhere to Agency Values and Principles.
- Upholds the ethical standards of the Agency and 6B-1.001 Code of Ethics of the Education Profession in Florida.
- Follows policies and procedures of the Agency
- Must work evenings and weekends as required to fulfill workload requirements.
- Must be able to travel by automobile, plane, train, etc.; occasional overnight travel may be required
- Degree in Administration
- Compassion-genuinely cares about people, concerned about the work and non-work problems of others, available to help, sympathetic to others, and demonstrates real empathy with the joys and pains of others.
- Composure-handles pressure and stress well, is not defensive or irritated during tough situations, is considered mature, does not show frustration, and is a settling influence in crisis situations
- Creativity-comes up with new and unique ideas, easily makes connections among previously unrelated notions, and tends to be original and value-added in brainstorming settings
- Customer Focus-dedicated to meeting the expectations and requirements of both internal and external customers, gets first-hand information and uses it for improvements, actions are based on customers, and establishes and maintains effective relationships with customers and gains their trust and respect
- Integrity and Trust-is widely trusted, seen as direct and truthful, does not misrepresent themselves for personal gain, keeps confidences, and admits mistakes
- Listening-practices attentive and active listening, uses patience in hearing others speak, and can accurately restate the opinions of others even if opinions differ
- Drive for Results-able to figure out the process for getting this accomplished, knows how to organize people and activities, understands how to separate and combine tasks for efficiency, can see opportunities for synergy and integrations, ability to simplify complex processes, and gets more out of fewer resources
-
Office Manager
1 week ago
Integrity Insurance International Inc. Marco Island, United StatesJob Summary: · We are seeking an experienced and highly organized Office Manager to join our team. The Office Manager will be responsible for overseeing the day-to-day operations of our office, ensuring efficiency and productivity. This role requires strong communication skills, ...
-
Office Manager
3 days ago
Apex Ventures Island Walk, United StatesJoin one of the leading content marketing service providers in the German-speaking region and make a difference. The DJD Deutsche Journalisten Dienste successfully ensure that their clients' messages are widely spread in the media and reach consumers. From our headquarters in Wür ...
-
Office Manager for Dental Office
2 weeks ago
Healthcare Network Immokalee, United StatesJob Description · Job DescriptionHealthcare Network (HCN) is a Federally Qualified Health Center (FQHC) serving as the medical home for patients from birth to geriatric. We provide quality medical, dental and behavioral health services through board certified physicians and evide ...
-
Office Manager
5 days ago
Naples Therapeutic Riding Center Naples, United StatesThe Naples Therapeutic Riding Center is seeking a highly motivated and organized Office Manager to join our team. NTRC is a non-profit organization that enriches the lives of individuals with disabilities through therapeutic horseback riding and equine-assisted activities. In thi ...
-
Office Assistant Manager
3 weeks ago
Asian Apparels Fort Lee, United States**About us** · Asian Apparels is a small business in Fort Lee, NJ. We are professional, agile and fast-paced. A Boutique Fashion Design Firm Designer. · Our work environment includes: · - Modern office setting · - Growth opportunities · - Relaxed atmosphere · A Boutique Fashion D ...
-
Phoenix Industries Lely Resort, FL, United States Freelance**Location**: Landsberg am Lech, Home office · **Start date**: Immediately · **Our firm**: · If you don't think of a bird when you hear ELSTER - then you've come to the right place: Szagun Kretzinger Dirauf Professional Corporation in Landsberg am Lech. · With over 30 years of ex ...
-
Training as a clerk for office management
3 weeks ago
Eclipse Innovations Naples, United StatesWhat we are looking for: · - Strong academic performance, particularly in the subjects of German and Mathematics · - Determination · - Logical thinking skills · - Persuasiveness · What you will learn with us: · - Develop commercial expertise · - Handle modern communication ...
-
Team assistance
3 weeks ago
Titan Industries Immokalee, United StatesUDING Projektmanagement GmbH Team Assistant (m/w/d) Spormeckerplatz 1a, Lünen We are an expanding planning and project management office in the construction industry based in Lünen. For our clients and customers from the private and public sector, we provide a wide range of plann ...
-
Guest Attendant
3 days ago
Cascade Solutions Immokalee, United StatesImmokalee's Hi-Fly Trampoline Park and Trampolino Indoor Playground are part of the Sportpark Group, which operates several multifunctional sports facilities in Hilden, Solingen, and Mönchengladbach. · Whether young or old, at Hi-Fly, the ultimate trampoline hall spanning 3000 sq ...
-
Payroll Accountant
3 weeks ago
Skyline Enterprises Immokalee, United StatesAbout the Company · We are the leading service provider for mobile sanitation solutions in Germany. With over 70 locations nationwide, we are always reliable and flexible for our customers as a state-certified waste management company. · Our company's headquarters for the Southwe ...
-
Technical Clerk
3 days ago
ZephyrTech Immokalee, FL, United States FreelanceWe are looking for a technical clerk / work planner (m/f/d) for our client, Lufthansa Technik AG in Hamburg, Germany. The position is located in the Production Engineering and Planning department for Engine Mounts and Gearbox. · The starting salary is 3500 EUR, increasing to appr ...
-
HR Manager
1 week ago
Premier Solution Immokalee, United StatesThe Human Resource Manager will lead and direct the routine functions of the Human Resources (HR) department including hiring and interviewing staff, administering pay, benefits, and leave, and enforcing company policies and practices.**Supervisory Responsibilities**: · - Recruit ...
-
Employee (m/f/d) Purchase & Office Management
3 weeks ago
Phoenix Innovations Fort Myers, United StatesAs the German subsidiary of the globally positioned KEYENCE CORPORATION, we offer microscope systems, industrial measurement and automation technology, as well as 3D printers as a technology leader. · KEYENCE is one of the most valuable publicly traded companies in the world and ...
-
Cleaning Tech I- First Shift
2 weeks ago
Arthrex Ave Maria, United States**Date**:May 17, 2024 · **Location**: Ave Maria, FL, US, 34142 · **Company**:Arthrex · **Requisition ID**: · - 60306**Title**: · - Cleaning Tech I- First Shift - Ave Maria, FL.**Division**: · - Arthrex Manufacturing Inc (US02)**Location**: · - Ave Maria, FL.**_If hired for this p ...
-
IT Specialist
3 days ago
BlueWave Solutions Ave Maria, United StatesYour tasks: · You are responsible for the uninterrupted operation of our internal IT infrastructure (servers, clients). You support and train our users. · Planning, configuration and management of our IT systems · Troubleshooting · Solving application and system problems · User c ...
-
Employee in Accounting
3 days ago
Redwood Ventures Ave Maria, FL, United States FreelanceJob Description for Ave Maria, FL (Reference Number: 20619) · Your Responsibilities · - You will be responsible for the coding, forwarding, and posting of invoices in the SAP system · - You will handle account reconciliation with suppliers · - You will process payment runs · - Yo ...
-
Office Manager
3 weeks ago
Optima Classical Academy At Gladiolus Fort Myers, United StatesAbout the company: · At Optima Classical Academy, we are dedicated to providing unparalleled educational experiences with a strong emphasis on character development. We aspire to instill in our students a love for learning, a sense of moral responsibility, and the intellectual ...
-
Office Manager
1 week ago
Hughes Exterminators Fort Myers, United StatesJob Description · Job DescriptionOffice Manager · Hughes Exterminators is looking to hire a full-time Office Manager. In this position, you will have the opportunity to provide uncompromised service, support, and administration to internal and external Service Center customers. T ...
-
Office Manager
1 week ago
Optima Classical Academy at Gladiolus Fort Myers, United StatesJob Description · Job DescriptionAbout the company: · At Optima Classical Academy, we are dedicated to providing unparalleled educational experiences with a strong emphasis on character development. We aspire to instill in our students a love for learning, a sense of moral respo ...
-
Office Manager
1 week ago
Healthcare Network Naples, United StatesJob Description · Job DescriptionHealthcare Network (HCN) is a Federally Qualified Health Center (FQHC) serving as the medical home for patients from birth to geriatric. We provide quality medical, dental and behavioral health services through board certified physicians and evide ...
Office Manager - Immokalee, United States - Pace
Description
Starting Salary $45,000-$48,000 -based on experiencePosition Overview: The Office Manager is responsible for organizing and coordinating office operations and procedures in order to ensure organizational effectiveness and efficiency. The Office Manager reports to the Contracts and Compliance Analyst and is responsible for providing office management services to the State Office of Pace Center for Girls, Inc.
Role and Responsibilities
Maintain Office Efficiency
Required
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR c)
