- Performs a variety of responsible general administrative support duties relative to the needs of the department and/or specific staff person to whom she/he may be assigned, including typing, filing, copying, scheduling appointments and meetings, screening telephone calls, handling incoming/outgoing mail, assisting in projects as assigned
- Creates a variety of documents, technical and statistical reports, data for publication, and other material where knowledge of format and presentation is necessary
- Answers routine correspondence for supervisor independently
- Reviews and checks records, forms, and other documents for accuracy, completeness, and conformance to rules and regulations
- Posts a wide assortment of information to records
- Collects information from a variety of sources and compiles data for special and periodic reports
- May act as a secretary to one or more boards or committees; arranges board and committee meetings; takes and transcribes meeting minutes
- Interviews and assists visitors
- Prepares the department or staff payroll; prepares and maintains departmental personnel records
- Operates standard office, word processing, and data entry equipment
- May set up and supervises the maintenance of filing systems
- Supervises and trains subordinate clerical employees
- Bachelor's degree in Public/Business Administration or a related field
- One (1) year of full-time responsible administrative experience in public or business administration, including the use of personal computers
- Ability to establish and maintain effective working relationships with employees, City officials, and the general public
- Experience may substitute for education on a year-for-year basis
- Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public through the use of the telephone and personal contact
- Physical capability to effectively use and operate various items of office related equipment, such as, but not limited to, word processor, calculator, copier, and facsimile machine
- No significant standing, walking, moving, climbing, carrying, bending, kneeling, crawling, reaching, handling, sitting, standing, pushing, or pulling
- Ability to establish and maintain effective working relationships with elected officials, coworkers, the press the general public and members of diverse cultural and linguistic backgrounds regardless of race, religion, age, sex, disability, political affiliation, gender identity or sexual orientation.
- Ability to serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of all city ethics and conflicts of interest policies. Strong understanding of ethical behavior is required.
- Ability to maintain regular and punctual attendance.
- Performs related work as required.
- Reports to work as directed during an emergency as an essential employee of the City of Miami Beach.
- Ability to develop innovative and creative solutions to issues consistent with the City's strategic plan.
- High School
- Some College
- Associate's Degree
- Bachelor's Degree
- Master's Degree or beyond
- No such experience
- Less than 1 year of experience
- 1-2 years of experience (but less than 2)
- 2-3 years of experience (but less than 3)
- 3-4 years of experience (but less than 4)
- 4-5 years of experience (but less than 5)
- Over 5 years of experience
- Yes
- No
-
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Office Associate IV - Miami Beach, United States - City of Miami Beach, FL
Description
Salary : $1, $3,045.60 BiweeklyLocation : Miami Beach, FL
Job Type: Full-time
Job Number: 02199
Department: Finance/Education and Performance Initiatives
Opening Date: 05/06/2024
Closing Date: 5/20/2024 5:00 PM Eastern
Nature of Work
This is responsible administrative support work performed relative to the needs of the department and/or the person to whom assigned.
Illustrative Examples of Essential Duties
Veterans Preference: Veterans Preference is awarded in accordance with Florida State Statute If veteran's preference is being claimed, it must be indicated on the application form and proper documentation, including all forms DD-214 (either Member 2 or Member 4), as well as the final Department of Defense Disability Letter (dated within one year) must be submitted with the application.
Benefits are available to FULL-TIME employees only. The City of Miami Beach offers a comprehensive benefits package, including 12 vacation, 12 sick days, 15 paid holidays (11 holidays and 4 floating holidays); partially sponsored by the City group medical (including visual) and dental insurance, life insurance. Excellent retirement plan: pre-tax employee contribution added to the City's contribution; 5 year "cliff vesting."
Voluntary Benefits (fully paid by the employee, but payroll deductible): flexible spending account; 457 Deferred Compensation Plan, and Roth IRA; universal and critical life insurance, disability insurance, long-term care, and lump sum cancer policy. Also, U.S. Legal Services, tuition assistance, pre-tax payroll contributions, continuation of medical and dental coverage up to 18 months upon termination (COBRA).
For a more detailed overview of the benefit package, please visit Benefits section at
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Which best describes your level of education? Please make sure to complete 'Education' section of the application. Required: Bachelor's degree in Public/Business Administration or a related field.
How many years of full-time experience do you have in public or business administration, including the use of personal computers?
Do you have the ability to establish and maintain effective working relationships with employees, City officials, and the general public?
