Administrative Assistant - Miami Beach, United States - FirstService Residential

FirstService Residential Miami Beach, United States

3 weeks ago

Description

FirstService Residential leads the property management industry, with over 8,600 communities in the United States and Canada operating under our professional management services.

Recognized as a Great Place to Work, we offer our more than 17,000 associates competitive salaries, top benefits, and career training, continually investing in our associates professional development and setting the bar for exceptional service. Our associates enjoy an inclusive work environment and a rich culture of collaboration and mutual respect.

Embark in a fulfilling career in property management with FirstService today.

Job Overview:

As an Administrative Assistant, youll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties.

Your Responsibilities:

Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations, and new hires.
Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner.
Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Managers review and approval.
Maintains, updates, and coordinates resident information in computer database at a minimum monthly. Generates and provides this information to the Property Manager, Board of Directors, and valet desk.
Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners.
Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures.
Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve.
Sets up meetings for Board Approval process.
Keeps packages updated with new memos and policies as required.
Prepares any resident information packages that require Board approval, (i., e., Architectural Modification).
Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons.
Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. Maintains log for sales and cash purchases as needed.
Follows safety procedures and maintains a safe work environment.
Other duties as required.
Reserved for property specific job responsibilities. (i.e.-Organizing packages)

Skills & Qualifications:

Associates degree with concentration in business preferred, or equivalent combination of education and experience.
Three (3) to Five (5) plus years of related work experience.
Computer literacy: Intermediate proficiency in Microsoft Windows software.
Must possess strong administrative background.
Strong working knowledge of customer service principles and practices.
Excellent interpersonal, office management and communications skills.
Self-starter with excellent communication, interpersonal and customer service and telephone skills.

Physical Requirements:

Physical demands include ability to lift up to 50 lbs.
Standing, sitting, walking and occasional climbing.
Required to work at a personal computer for extended periods of time.
Talking on the phone for extended periods of time.
Ability to detect auditory and/or visual emergency alarms.
Ability to work extended/flexible hours, weekend, and attend Board meetings as required.
Driving when necessary.

Supervisory Responsibilities

No supervisory responsibilities

Additional Information

Schedule: Monday-Friday 8:00am 4:30pm

What We Offer:

As a full-time exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions.

Compensation: $ $24.00 per hour

Disclaimer:

The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.

Administrative Assistant

2 weeks ago

GF IMMIGRATION LAW, PA Miami Beach, United States

Job Description · Job DescriptionSalary: · About us: · GF Immigration Law - Abogada Julia (GFI) is one of the largest humanitarian immigration law firms focusing predominantly in fighting for undocumented human trafficking victims and aiding them to obtain legal status in the US ...
Administrative Assistant

4 weeks ago

Medical Audit Professionals Miami, United States Freelance

We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist TEAM of doctors that handle health Insurance Claims medical records review by handling office tasks, providing polite and professional assistan ...
Administrative Assistant

2 weeks ago

WestCare Miami, United States Full time

Position Summary: · The Administrative Assistant will be responsible for providing administrative support to the Program Director and program staff. The Administrative Assistant reviews, and files notes/charts, maintains all program databases, assists with scheduling of groups s ...
Administrative Assistant

2 weeks ago

Pan-American Life Insurance Miami, United States Full time

Pan-American Life Insurance Group (PALIG) is seeking an Administrative Assistant to join the Global Life Individual Admin team. The Administrative Assistant will provide general administrative support to the Coral Gables, FL office branch, including front desk reception, supplies ...
Administrative Assistant

2 weeks ago

Nicklaus Children's Health System Miami, United States Full time

Job Summary · The Administrative Assistant of Clinical Institutes is responsible for providing clerical and administrative support to the Cancer and Orthopedic Insitute department leaders. · Job Specific Duties · Assists Department Head(s) with special projects, organizes meet ...
Administrative Assistant

4 weeks ago

FirstService Residential Miami Beach, United States

FirstService Residential leads the property management industry, with over 8,600 communities in the United States and Canada operating under our professional management services. · Recognized as a Great Place to Work, we offer our more than 17,000 associates competitive salaries ...
Administrative Assistant

2 weeks ago

Sixt Miami, United States Full time

Administrative Assistant · Branches & Operations Vollzeit Miami Komm ins Team Orange, bei uns steht Kundenbegeisterung an erster Stelle The (team or department) team is looking for an Administrative Assistant to provide them with administrative and organizational support. Th ...
Executive Administrative Assistant

2 weeks ago

Oakview Group Miami Beach, United States

Oak View Group · Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the m ...
Executive Administrative Assistant

2 weeks ago

Offer Accept Staffing Miami Beach, United States

Offer Accept has partnered with a premier real estate company located in the Miami area who is seeking a high-level Executive Administrative Assistant. The ideal candidate must have at least four years working in a corporate environment supporting a Executive, Assistant, Administ ...
Executive Administrative Assistant

2 weeks ago

AEG Miami Beach, United States

In order to be considered for this role, after clicking "Apply Now" above and being redirected, you must fully complete the application process on the follow-up screen. · Overview · This role serves as critical support to the GM and AGM. The position requires a high level of conf ...
Culinary Administrative Assistant

3 weeks ago

Marriott Miami Beach, United States

Job Number · Job Category Administrative · Location The Miami Beach EDITION, 2901 Collins Avenue, Miami Beach, Florida, United States VIEW ON MAP · Schedule Full-Time · Located Remotely? N · Relocation? N · Position Type Non-Management · POSITION SUMMARY · Enter and retrie ...
Accounting Administrative Assistant

2 weeks ago

La Gorce Country Club Miami Beach, United States

Job Description · Job DescriptionDescription:Position Summary: · The Accounting Administrative Assistant supports the Accounting Department by performing both clerical and accounting duties and plays an integral role in the accounting department by having a direct impact on the c ...
Administrative Assistant

4 weeks ago

STR MECHANICAL CORP Miami, United States

Job Description · Job DescriptionWe are seeking a responsible Administrative Assistant to perform a variety of administrative and clerical tasks for a fast paced mechanical contractor office. · Duties of the Administrative Assistant include providing support to our staff, assisti ...
Administrative Assistant

2 weeks ago

Critical Path Construction Company Miami, United States

Job Description · Job DescriptionJob Description · Administrative Assistant wanted for large distribution company. Administrative Assistant Should have the ability to multi-task, while maintaining complex schedules and managing administrative support. The ideal candidate for this ...
Administrative Assistant

4 weeks ago

IPE DEVELOPMENTS LLC Miami, United States

Job Description · Job DescriptionJob Summary: · IPE DEVELOPMENTS LLC is seeking a skilled and proactive individual to join our administrative department as a Secretarial and Administrative Assistant. In this role, you will be responsible for a wide range of secretarial and admini ...
Administrative Assistant

4 weeks ago

Britelinks LLC Miami, United States

Job Description · Job DescriptionWe are seeking a highly organized and detail-oriented Administrative Assistant to support the day-to-day operations of our electronic security company in Florida. The ideal candidate will be responsible for providing administrative and clerical su ...
Administrative Assistant

2 days ago

Jan-Pro of Southeast Florida North Miami Beach, United States

Job Description · Job DescriptionPOSITION SCOPE: Operating within the guidelines of the Master Policies and Procedures, the Administrative Receptionist is responsible for consistently demonstrating and promoting effective customer service through general information and public re ...
Administrative Assistant

6 days ago

PrideStaff Miami, United States

Job Description · Job DescriptionWe're on the lookout for a proactive and detail-oriented individual to fill the role of Bilingual Administrative Assistant for the Human Resources department of a lavish company in Brickell · Responsibilities: · Assist with HR projects and initiat ...
Administrative Assistant

1 week ago

Consider Posh Pro Miami, United States

Job Description · Job DescriptionJob Title: Administrative AssistantLocation: Miami, FL · Employment Type: Full-Time · Job Overview: · We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will provide comprehensive a ...
Administrative Assistant

5 days ago

Elle Seller Miami, United States

Job Description · Job DescriptionElle Sellerwe are looking for a proactive and detail-oriented Administrative Assistant to join our team. The Administrative Assistant will be responsible for providing comprehensive administrative support to ensure efficient operation of the offic ...

Other Administrative Assistant jobs