Senior Events Manager - Toledo, United States - University of Texas at Austin

Description

The university provides employees a competitive benefits package that includes health insurance (premiums covered 100% for full-time benefits-eligible employees), retirement plans, and paid leave, in addition to other programs and services.

Additional information is available at

Purpose

This is a full-time position within the marketing and communications team, responsible for the delivery of all college-wide and sponsored events ranging from commencement to town halls.

As part of the Marketing and Communications team in the College of Education, this position is responsible for advanced event management, program administration, coordination, and all phases of program activities, including planning, budgeting, developing, coordinating, executing and managing follow-up for large meetings, events, and conferences.

Responsibilities

As part of the Marketing and Communications team, skillfully plans, coordinates and oversees the daily operations and programming of college-wide events, ranging from fall and spring commencements to admitted student days.

Coordinate and arrange all facets of logistics including securing venues, parking, vendors, services needed and walk-throughs, planning guest list, invitations, menu, coordinating talking points and run of shows, decorations, and activities, and ensuring all administrative paperwork required by the University and contracts are in place, achieve final approval, and that event budget is tracked and met.

Work with the team to coordinate communications or promotions for events, as well as collateral and event materials (signage, programs, nametags, slide decks, registration pages, emails, etc.)

In collaboration with the Dean's Office and External Relations, responsible for planning internal and external events for faculty, staff students and the greater community at large.

Assist the Development team in planning, coordinating and executing internal and external events including (but not limited to) Dean's forums and donor-related events.

Support departmental staff with Tier 2 and Tier 3 events by attending planning meetings and sharing resources.
Perform other related duties as required.
Required Qualifications

Bachelor's degree. At least 3 years of experience managing large and multifaceted events in a fast-paced environment. Deadline driven and detail oriented.
Preferred Qualifications

Four or more years of experience in coordinating major events in a higher education, governmental or related environment; excellent communication and customer service skills; familiarity with UT policies; knowledge of event management processes and activities; ability to prioritize time sensitive tasks; can-do attitude and high energy.

Salary Range

Working Conditions

May work around standard office conditions.
Repetitive use of a keyboard at a workstation.
Work outside normal business hours, to include evenings and weekends, is required on a periodic basis.

A flexible-work schedule will be established with the successful candidate in accordance with University and College guidelines that includes both on-campus, in-person activities and some at-home work capability.

UT policies on Flexible Work Arrangements are available at

Work Shift

Some weekend work for University and college-wide events is required.
Required Materials

Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest
Important

for applicants who are NOT current university employees or contingent workers:

You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications.

Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files.

Before submitting your online job application, ensure

that ALL Required

Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers:

As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs.

If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply.

This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application

questions presented

to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

• Job Posting Title:Senior Events Manager

• Hiring Department:Education
• Office of the Dean

• Position Open To:All Applicants

• Weekly Scheduled Hours:40

• FLSA Status:Exempt

• Earliest Start Date:Immediately

• Position Duration:Expected to Continue

• Location:UT MAIN CAMPUS

• Job Details:General Notes

The university provides employees a competitive benefits package that includes health insurance (premiums covered 100% for full-time benefits-eligible employees), retirement plans, and paid leave, in addition to other programs and services.

Additional information is available at

Purpose

This is a full-time position within the marketing and communications team, responsible for the delivery of all college-wide and sponsored events ranging from commencement to town halls.

As part of the Marketing and Communications team in the College of Education, this position is responsible for advanced event management, program administration, coordination, and all phases of program activities, including planning, budgeting, developing, coordinating, executing and managing follow-up for large meetings, events, and conferences.

Responsibilities

As part of the Marketing and Communications team, skillfully plans, coordinates and oversees the daily operations and programming of college-wide events, ranging from fall and spring commencements to admitted student days.

Coordinate and arrange all facets of logistics including securing venues, parking, vendors, services needed and walk-throughs, planning guest list, invitations, menu, coordinating talking points and run of shows, decorations, and activities, and ensuring all administrative paperwork required by the University and contracts are in place, achieve final approval, and that event budget is tracked and met.

Work with the team to coordinate communications or promotions for events, as well as collateral and event materials (signage, programs, nametags, slide decks, registration pages, emails, etc.)

In collaboration with the Dean's Office and External Relations, responsible for planning internal and external events for faculty, staff students and the greater community at large.

Assist the Development team in planning, coordinating and executing internal and external events including (but not limited to) Dean's forums and donor-related events.

Support departmental staff with Tier 2 and Tier 3 events by attending planning meetings and sharing resources.

Perform other related duties as required.

Required Qualifications

Bachelor's degree. At least 3 years of experience managing large and multifaceted events in a fast-paced environment. Deadline driven and detail oriented.
Preferred Qualifications

Four or more years of experience in coordinating major events in a higher education, governmental or related environment; excellent communication and customer service skills; familiarity with UT policies; knowledge of event management processes and activities; ability to prioritize time sensitive tasks; can-do attitude and high energy.

Salary Range

$60,000+ depending on qualifications
Working Conditions

May work around standard office conditions.

Repetitive use of a keyboard at a workstation.

Work outside normal business hours, to include evenings and weekends, is required on a periodic basis.

A flexible-work schedule will be established with the successful candidate in accordance with University and College guidelines that includes both on-campus, in-person activities and some at-home work capability.

UT policies on Flexible Work Arrangements are available at

Work Shift

Some weekend work for University and college-wide events is required.

Required Materials

Resume/CV

3 work references with their contact information; at least one reference should be from a supervisor

Letter of interest

Important

for applicants who are NOT current university employees or contingent workers:

You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications.

Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files.

Before submitting your online job application, ensure

that ALL Required

Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers:

As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs.

If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply.

This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application

questions presented

to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

• Employment Eligibility:Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers.

Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

• Retirement Plan Eligibility:The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

• Background Checks:A criminal history background check will be required for finalist(s) under consideration for this position.

• Equal Opportunity Employer:The University of Texas at Austin, as an equal

opportunity/affirmative

action employer , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action.

The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

• Pay Transparency:The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

• Employment Eligibility Verification:If hired, you will be required to complete the federal Employment Eligibility Verification I 9 form.

You will be required to present acceptable and original documents

to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

• E-Verify:The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015.

The university's company ID number for purposes of E-Verify is For more information about E-Verify, please see the following:

E-Verify Poster (English)

[PDF]
E-Verify Poster (Spanish)

[PDF]
Right To Work Poster (English)

[PDF]
Right To Work Poster (Spanish)

[PDF]

• Compliance:Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act).

If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031 .

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report.

You may access the most recent report here

or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas

About Us

In 2023, The University of Texas at Austin placed in the top 10 among Texas employers and came in the top 15 for higher education institutions on Forbes's 2023 list of 500 best large employers.

The university's aspiration to become the world's highest-impact public research university is driven by our outstanding people.

Our employees are the bedrock of our university and are empowered to be true to themselves, to participate fully in our vibrant university, and to thrive as individuals.

UT Austin offers competitive salaries, full benefits, an extensive support network, and above all, an enriching and highly collaborative working community that is deeply passionate about our vision for higher education and public service.

Additional information for applicants can be found on the Human Resources web page: Applying for Employment . For more job information, call the Human Resource Service Center at , or toll-free at

#J-18808-Ljbffr