Human Resources Business Partner - Santa Barbara, United States - University of California System

Description

Benefits of Belonging

There is a reason UCSB has been named the Best Place to Work by our local media for several years running.

Whether our employees are on our stunning campus, or working remotely or hybrid they tell us they value the flexibility, stability and rich benefits we offer.

Come join us as we support the mission of one of the finest public institutions in the nation. UC Santa Barbara is consistently recognized for excellence across broad fields of study. Set alongside the glorious California coast, our dynamic environment inspires scholarly ambition and creativity.

Information Technology Services (ITS), the Campus' central IT unit, contributes to UC Santa Barbara's mission of research, teaching, and community service by partnering with the Campus community to efficiently deliver IT infrastructure and enterprise application services to faculty, students, staff, and affiliates.

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC
Departmental Overview

At UC Santa Barbara, we pride ourselves on being more than just a workplace; we're a community built on a foundation of excellence, integrity, and innovation.

Named the Best Place to Work by our local media for several years running, we prioritize our people above all else.

Whether you're on our stunning campus or working remotely, our commitment to fostering a culture of collaboration remains unwavering.

Information Technology Services (ITS), the campus' central IT unit, provides technology leadership, core IT capabilities, and service excellence to enable UCSB's community and its mission of teaching, learning, research, and public service.

ITS believes in harnessing the power of technology to support the campus mission while embodying our core values:
excellence, people-focused, integrity, innovation, and collaboration.

We're dedicated to providing world-class IT infrastructure and enterprise application services that empower our faculty, students, staff, and affiliates to excel in their pursuits.

Join us as we continue to push boundaries and drive innovation while emphasizing the well-being and growth of our community.

Together, we're shaping the future of education, research, and beyond, right here on the glorious California coast.
Brief Summary of Duties

This position will serve as the HR Business Partner for the Office of the CIO (OCIO) and its Information Technology Services (ITS) organization and is the primary point of contact for ITS supervisors/managers and ITS leadership for HR-related services.

Reporting to the Director of Finance, Administration, and Personnel, this position is characterized by a high degree of collaboration and coordination in delivering professional-level HR services to support OCIO organizational objectives and strategies in partnership with the campus HR office.

The position is responsible for the coordination and delivery of HR services; assessing and anticipating OCIO organizational needs; and working with campus HR and OCIO leadership to develop integrated solutions for a high-performing culture, including implementation of the University of California (UC) system, UCSB campus Human Resources (HR), and Associate Vice Chancellor for IT and CIO (or OCIO) specific HR-related initiatives.

The effort assigned to job responsibilities may shift in response to changing goals and objectives and the demands of HR-related initiatives.

Required Qualifications

• 4+ years of significant, progressive generalist experience in the field of Human Resources that demonstrates HR leadership, advanced knowledge of human resources concepts, best practices, risk implications, and compliance requirements of Federal and State laws/regulations across the full scope of HR functions.
• Bachelor's Degree in Human Resources Management, Administration or a related field, or an equivalent combination of education and experience.
• 4+ years of direct experience with the following Human Resources functions: recruitment, employee onboarding, separation and off-boarding, records management, employee relations, compensation administration and job evaluations, and performance management.
• 4+ years of experience with translating the long-term vision for the organization into HR work plans that align HR priorities with broader goals, measure outcomes, and use feedback to change as needed.
• 1-3 years of experience interfacing with enterprise human resources systems and with extracting data and information from such systems in support of analysis, reporting, tracking, etc.
• 1-3 years - Highly skilled in communicating clearly and effectively verbally and in writing. Possesses well-developed active listening skills.
• 1-3 years - Demonstrated ability to clearly and effectively share information, seek input from others, and adapt communication to diverse audiences.
• 1-3 years - Strong interpersonal skills and the ability to work successfully as an individual and as part of a team and/or serve as a team leader. Ability to collaborate, influence and command the respect and confidence of campus partners and have the capacity to deal with a wide range of relationships and situations.
• 1-3 years - Proven ability to build effective working relationships. Ability to collaborate, influence and command the respect and confidence of campus partners and have the capacity to deal with a wide range of relationships and situations.
• 1-3 years - Adaptable to thrive in a fast-paced, changing environment. Flexible in adjusting priorities and reallocating efforts to meet evolving HR needs and initiatives.

Preferred Qualifications

• 1-3 years of experience in Project Management is beneficial for overseeing HR-related projects and initiatives from conception to implementation. This includes setting timelines, allocating resources, and ensuring successful project delivery.
• Possesses well-developed active listening skills.
• Demonstrated ability to anticipate and identify problems and involve others in seeking solutions.
• Demonstrated adaptability, flexibility, and creativity in generating solutions to problems.
• Possesses analytical and critical thinking skills to conduct analysis, develop recommendations, and make sound decisions. Ability to perform a variety of quantitative analyses using spreadsheets, databases, BI applications and other tools.
• Demonstrated ability to handle difficult or volatile situations/individuals effectively.
• Possesses strong conflict resolution skills.
• Demonstrated ability to work independently and follow through on responsibilities with minimal direction, delivering timely and accurate results.
• Demonstrated strong initiative and results orientation, ability to set and meet aggressive commitments, and resilience when responding to situations that are challenging.
• Demonstrates behaviors that include fairness, respect, inclusiveness, empathy, integrity, and ethical conduct.
• Able to handle confidentiality with utmost integrity. Practices behaviors that promote diversity and inclusion in dealings with and on behalf of the University, consistent with laws, regulations, UC policies and Principles of Community.

Special Conditions of Employment

• Satisfactory conviction history background check.
• UCSB is a Tobacco-Free environment.
• Candidate must be legally authorized to work in the United States without the need for employer sponsorship currently or in the future.
• May be required to report to duty in the event of emergency and may need to help mobilize other staff members during and after an emergency.
• Work schedule may require occasional evening and weekend work.

Responsibilities

30% HR Service Delivery and Program Administration:

• Functions as an experienced professional who knows how to apply theory and put it into practice with in-depth understanding of the professional field of human resources to deliver HR services to the OCIO and ITS organization in the areas of recruitment, employee onboarding, employee relations, compensation administration, performance management, employee engagement and retention, separation and off-boarding, training and development, workforce planning, records management, and other areas of HR.
• Serves as an intake and coordinating point for all OCIO organization/department HR matters. Provides experienced guidance and direction to OCIO and ITS management in responding to problems that are diverse and complex in scope.
• Consults and coordinates with campus HR in accordance with campus policies and guidelines on matters requiring campus HR approval, consultation, and coordination. Works on problems that are diverse and complex in scope, where analysis of situations requires a review of multiple factors. Broad job knowledge and a knowledge of policies and procedures are required to complete substantive assignments, projects, and tasks that are diverse and complex.
• Independently performs the full range of responsibilities within this position.
• Integrates HR service delivery with a strong understanding of OCIO and ITS organizational priorities. Establishes on-going work plans to ensure best practices and internal procedures to achieve excellent customer service, aligned with OCIO/ITS objectives and campus HR objectives. Translates campus HR guidance into appropriate OCIO organization HR strategies and practices.

30% Recruitment and Workforce Planning:

• Develops and/or guides the development of a wide range of job descriptions for all levels of managers, supervisors, and employees in the OCIO and ITS organization.
• Deploys targeted and strategic talent acquisition efforts, in collaboration with campus HR.
• Establishes an on-going proactive planning process to assess staffing levels, internal alignment, specializations, and organizational design to support OCIO organizational objectives.
• May work directly with external search firms and contractors when utilized. Ensures that all recruitment efforts reflect UC responsibilities related to diversity/EEO/AA objectives.

15% Policy, Practice, and Projects:

• Applies advanced professional HR concepts and subject matter expertise to counsel OCIO and ITS management on problems that are diverse and complex in scope.
• Interprets and applies nuances of applicable guidelines, policies, labor contracts, federal/state laws, and makes appropriate judgements in escalating issues.
• In consultation and in partnership with campus HR, conducts complex and varied analyses of issues and develops resulting recommendations employing an integrated approach that takes into consideration organization/campus needs, political acumen, risk mitigation, organizational culture, and change management.
• Establishes internal processes to ensure compliance with applicable policies, laws, regulations, etc.

10% Data Analytics:

• Performs predictive analysis and forecasting to provide information that supports organizational goals.
• Mines data to quantify relationships and identify issues warranting further analysis. Creates queries, generates reports, and develops dashboards.

10% Employee Relations:

• Manages employee relations issues and tracks/supports follow-up actions from inception to closure, in partnership with central campus HR.
• Recommends to management systemic and proactive remedies such as training, performance management, changes to organization's practices and procedures, etc.
• Serves as the custodian of the unit's personnel files.

5% ITS Staff Engagement & Welfare:

• Develops ITS employee engagement program and activities based on engagement survey results and organizational strategies.
• Establish and maintain an ongoing ITS training program framework to address performance and capability gaps and maximize the development of current talent.

UC Vaccination Programs Policy

As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs - With Interim Revisions.

As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals* must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.).

Federal, state, or local public health directives may impose additional requirements.

For more information:
UC Santa Barbara COVID-19 Information

• University of California Policy on Vaccinations - With Interim Amendments
• Covered Individuals: A Covered Individual includes anyone designated as Personnel or Students under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.

Equal Opportunity/Affirmative Action Statement
UC Santa Barbara is an Equal Opportunity/Affirmative Action Employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For more information:
University of California's Affirmative Action Policy
University of California's Anti-Discrimination Policy
Reasonable Accommodations
The University of California endeavors to make the UCSB Job site ) accessible to any and all users.

If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Katherine Abad in Human Resources at or email This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

Privacy Notification Statement and Notice of Availability of the UCSB Annual Security Report Disclosures

Payroll Title:
Human Resources Generalist 3

Job Code: 007596

Job Open Date: 4/22/24

Application Review Begins: 5/7/24; open until filled
Department Code (Name): CITO (ENTERPRISE TECHNOLOGY SERVICES)

Percentage of Time: 100%

Union Code (Name): 99 (Non-Represented)

Employee Class (Appointment Type): Staff (Career)

FLSA Status:
Exempt

Classified Indicator Description (Personnel Program): PSS

Salary Grade:
Grade 22

Budgeted/Hiring Salary Range:
$83,330 to $104,400$/yr.

Full Salary Range:

Salary offers are based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable and consistent pay practices at the University.

The full range for this position is $74,300 to $134,500/yr. The budgeted salary range that the University reasonably expects to pay for this position is $83,330 to 104,400$/yr.

Work Location:
Student Affairs & Administrative Services - 4101

Working Days and Hours:
M-F; 8am - 5pm

Benefits Eligibility:
Full Benefits

Type of Remote or Hybrid Work Arrangement, if applicable: Fully Remote (Non-UC location), Hybrid, or Campus #LI-Remote
Special Instructions
For full consideration, please include a resume and a cover letter as part of your application.

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