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    Office Coordinator - Denver, United States - Propeller

    Propeller
    Propeller Denver, United States

    1 week ago

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    Description

    Job Description

    Job DescriptionDescriptionPropeller is on a mission to take the guesswork out of moving dirt - reducing wasted fuel, time, and money. We do this through the power of maps.
    Our customers use Propeller's integrated hardware and software products to capture accurate 3D versions of their worksites using drones. With over 45,000 worksites worldwide using Propeller's smart survey technology, we empower project teams to map, measure, and manage site activity.
    Propeller empowers everyone to approach, own, and solve problems creatively. We're data nerds who care about impact, honesty, and each other. We take pride in being a great place to work and are proud to be recognized as a Fast Company and BuiltIn Best Place to Work. You can learn more about us on Glassdoor.
    Your MissionAs the Office Coordinator, your mission is to create a great office environment and support our Denver team. As a valued member of our team, you will ensure the smooth and efficient operation of our office. This position presents an exciting opportunity to play a significant role in nurturing a vibrant work culture that prioritizes people above all else.

    The ideal candidate for this role embodies a unique blend of qualities that contribute to a harmonious and vibrant office culture. As a proactive problem solver, you thrive on tackling challenges head-on and finding innovative solutions. You are hyper-organized and can easily execute on tasks autonomously; can see a project or event from brainstorm through execution effectively. You have a hospitality mindset with exceptional communication skills that enable you to connect effortlessly with colleagues, clients, and visitors, making everyone feel valued and heard. With an innate attention to detail, you spot opportunities to optimize processes and ensure nothing falls through the cracks.

    Responsibilities
    Office Space (40%)
    • Serve as the face of the office by providing first-line support for office-related needs
    • Responsible for the overall appearance and organization of the office and providing a welcoming environment for our employees and external guests
    • Own daily operations of the office, including ordering of all office and kitchen supplies, restocking, coordinating any service repairs or space updates
    • Partner with IT to ensure proper tech functionality in the office and meeting rooms
    • Own purchasing hardware for new hires
    • Maintain and reconcile all credit card receipts and statements for office purchases
    • Manage office security and camera systems
    • Find opportunities to elevate and improve the office experience for our employees
    • Day-to-day distribution of packages and mail (in the office and virtually)

    Events and Team Engagement (25%)
    • Planning and executing weekly office lunches as well as all Denver office social events. Support team manager as needed in planning team events.
    • Planning Denver's two largest events (holiday party and Q3 GTM event), including coordination of remote team travel, accommodations, budget, and logistics.
    • Support our remote team members in virtual events and activities, creating inclusive opportunities to connect remote team members with those in the office as well.
    • Proactively create opportunities for employee engagement and make sure employees are cared about
    • Support our Diversity, Equity and Inclusion Committee in various monthly initiatives– helping with all DEI event planning and coordination

    Onboarding Logistics (20%)
    • Partner with marketing to order and prepare swag for all US and EU new hires.
    • Support new hire onboarding logistics and handle all onboarding scheduling

    Other Administrative (15%)
    • Own and run office events, meetings, and appointments, including scheduling, room setup, preparation for presentations, and catering arrangements.
    • Manage and champion the travel partnership, including responding to inquiries related to travel, policies, and Navan bookings.
    • Maintain Propeller apartment operations including organizing cleanings, maintaining schedules, and answering any questions regarding the space. Coordinating additional accommodations for traveling team members as needed
    • Maintain care of the Propeller car, including regular maintenance, registration, and insurance updates, and giving out keys.
    • Send paper checks electronically to our finance team.


    Your Skills
    • A hospitality mindset. You strive to create a welcoming environment and bring energy.
    • Highly motivated, self-starting approach.
    • Attention to detail, strong time management and ability to meet deadlines, and highly organized.
    • Excellent written and verbal communication skills; Ability to communicate effectively across all levels of the organization and externally.
    • Strong independent problem-solving skills, and ability to adapt quickly.
    • Ability to multitask on various competing projects and priorities.
    • Work in the office during standard operating hours (~8:30-5:00 pm)
    • Experience in customer service, office management, hospitality, or operations is a huge plus (customer-service oriented).


    Benefits
    • Fully paid employee United Platinum PPO medical, dental, and vision coverage
    • 20 day paid vacation time per year with no accrual or carryover cap
    • Employee share options
    • Professional development budget and leave
    • The opportunity to take part in our mentorship program
    • Monthly telephone and/or internet allowance
    • Paid primary & secondary parental leave policies
    • Hybrid work arrangements and WFH equipment provided

    The estimated salary range offered for this role is $55, $65, This range is tied to the market for this job in Colorado. Any salary offer extended will be based on skills, knowledge and experience.
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