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Schenectady

    Office Assistant 1 - Schenectady, United States - StateJobsNY

    StateJobsNY
    StateJobsNY Schenectady, United States

    4 weeks ago

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    Description


    MINIMUM QUALIFICATIONS:

    • NON-
    COMPETITIVE

    MINIMUM QUALIFICATIONS:
    There are no minimum qualifications for this title.


    COMPETITIVE

    MINIMUM QUALIFICATIONS:
    You must be reachable for appointment the current Civil Service eligible list used for filling this title.


    • REASSIGNMENT QUALIFICATIONS: Current Office for People with Developmental Disabilities employees with one year of permanent, contingent permanent, or 55 B/C service as an Office Assistant 1. If you have less than one year, you must be currently reachable on the Beginning Office Assistant eligible list.
    • TRANSFER QUALIFICATIONS: In title Office Assistant 1, Grade 06, or eligible for 70.1 transfer by way of current permanent status in a title deemed comparable to an Office Assistant 1 by the Department of Civil Service.
    To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website:
    Career Mobility Office " GOT-IT ) Appointments via transfer must not result in a second, consecutive transfer with an advancement of more than two salary grades.


    55 B/C QUALIFICATIONS:


    o Possess the minimum qualifications for this title as established by the Department of Civil Service and listed on the most recent exam announcement.

    o Meet the applicable minimal mental and/or physical requirements for the job (with a reasonable accommodation, if necessary)

    o Have a current Eligibility Letter from the NYS Department of Civil Service, , and be able to provide it to the Human Resources Office upon request.

    Duties Description *Telecommuting to be discussed at Interview. OPWDD's telecommuting policy allows telecommuting up to 50%


    DUTIES AND RESPONSIBILITIES:

    Include, but are not limited to:

    Inventory and ordering of office supplies, equipment, etc.


    Provide support to the Plant Superintendent and other Maintenance Supervisors as needed.


    Responding to requests for information and providing support to Central Office of Property Supports and Emergency Services staff.


    Extensive use of computers primarily for presentation, creating and maintaining spreadsheets, and database application, creating forms, correspondences, and word processing applications.


    Familiarity with Microsoft Office Suite (Word, Excel, Access, PowerPoint).


    Set up meetings and webinars using MS Teams WebEx, and Zoom platforms. This will include preparation of meeting materials, distribution of event invitations, and facilitation of webinar technologies.


    Take meeting minutes and track follow-up items when needed.


    Develop a working knowledge of the Property Supports and Emergency Services work order program so as to be able to perform requested data entry tasks and retrieve needed information.


    Pick up, stamp in, sort, and distribute mail.


    Answer telephone. Take messages and page when necessary.


    All other duties as assigned.


    LinkedIn:
    #LI-SB2


    Additional Comments ADDITIONAL COMMENTS:

    Family and household member relationships: OPWDD policy may impact eligibility for this position. Employees are responsible for recognizing the relationship and not posting for positions where it would be a concern. Before you apply read Section of the Region 3 Policy Manual. Please e-mail if you have you need help determining if this policy applies to you.


    • CAPA: Must be cleared by the NYS Central Register for Child Abuse and Maltreatment if position requires working with minors and not previously cleared.
    If you are employed by state government, you may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). The PSLF Program forgives the remaining balance on Direct Loans after 120 qualifying monthly payments have been made under a qualifying repayment plan while working full-time for a qualifying employer. For more information on PSLF, please visit


    Employees on long term leave can bid on positions but must be able to report to work within fourteen (14) days and be able to perform the essential functions of their positions with or without reasonable accommodation (RA). If an employee believes that they need a reasonable accommodation, they should contact the NYS OPWDD Reasonable Accommodation Unit at or e-mail at to obtain information and RA forms.

    For CSEA positions:
    Local Bidding Agreements, and previously approved vacation/holiday time will be honored in the new assignment.


    Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume/cover letter.


    In order to be eligible for appointment and to maintain employment, you cannot be listed as an excluded individual or entity on any of the Federal and/or State Medicaid and Medicare exclusion lists (or excluded from any other Federal or Federally assisted program). If you are appointed and subsequently listed as an excluded individual or entity on any of these lists (or excluded from any other Federal or Federally assisted program), you may be terminated from your employment.


    OPWDD is an Equal Opportunity/Affirmative Action Employer.


    OPWDD is committed to creating and sustaining a culture of inclusion. We believe that we are most effective in managing and improving our service system with a diverse team of employees. With such a large workforce, we rely on the collective individual differences, life experiences, knowledge, self-expression, ideas, and talent that our employees bring to their work. This speaks to our culture and is a key part of our successes. As we continuously recruit people for our team, we welcome the unique contributions that applicants bring in terms of their education, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran's status, color, religion, disability, sexual orientation, and beliefs.

    Some positions may require additional credentials or a background check to verify your identity.

    Name Capital District DDSOO-Office of Human Resources

    Telephone

    Fax

    Email Address

    Address

    Street 500 Balltown Road

    500 Balltown Road

    City Schenectady

    State NY

    Zip Code 12304

    Notes on Applying


    APPLICATION PROCEDURE:

    Please submit cover letter and resume to:
    Capital District DDSO
    Human Resources Office
    Building 1
    500 Balltown Road
    Schenectady, New York 12304

    Phone:

    Fax:

    Email:
    *Please reference EOA #24-99 in all correspondence
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