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    Accounting Technician I - Raleigh, United States - State of North Carolina

    State of North Carolina
    State of North Carolina Raleigh, United States

    3 weeks ago

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    Description

    • Anticipated VacancySalary Recruitment Range: $31,688 - $55,453

    Salary Grade:
    NC05

    This position currently qualifies for a hybrid telework option with routine office and remote workday. The NC Department of Insurance trusts our employees to be self-motivated and successful in hybrid/remote roles. Telework options are subject to change at the discretion of management.

    Mission of the Department of Insurance:


    To promote a stable insurance market through unbiased regulation and to protect the lives and property of every citizen in all 100 counties while fostering superior, user-friendly service, courtesy, and respect.


    Primary Purpose of the Position:
    This position falls under the Accounts Payable section and reports to the Accounts Payable Manager.

    The primary purpose of this position is to process payments for grants, employee travel reimbursements, and goods and services procured by the Department of Insurance timely and accurately.

    This position processes both direct and matching invoices for payment utilizing the Accounts Payable Module of the North Carolina Financial System in accordance with departmental, Office of the State Controller, and the Office of State Budget and Management policies and procedures, and reviews supplier invoices for appropriate documentation, accuracy, and approval, prior to payment.

    Position also analyzes invoices to determine that expenditures are charged to appropriate accounting distributions in accordance with the agency's chart of accounts and entering invoices timely and accurately for payment.

    This position audits travel reimbursement requests to confirm that all documentation has been included with the request, that all appropriate approvals have been obtained, that the Budget/Travel Authorization forms is attached and is consistent with the reimbursement request, and that the travel policy guidelines have been followed.


    This position works closely with the program managers at DOI, as well as with the Office of the State Fire Marshall.

    This position will process grant payments to various grantees, working to make sure that their information in NCFS is accurate before remitting payment.

    This position will reconcile the motor fleet invoice monthly and process this invoice for payment. This position also specifically processes Second Injury Fund payments, rent payments, IRO invoices, and BCBS payments.

    This position will prioritize these payments as part of their individual assignment but will also work with the other technicians in the Accounts Payable section to monitor the DOI Accounts Payable email service box for incoming invoices and payment requests.


    The Accounts Payable section is responsible for processing 1099 information for the Department of Insurance in accordance with established policies and procedures.

    This position will assist with the processing of 1099 information, reviewing the monthly 1099 reports generated from NCFS to ensure that supplier payments that meet the criteria for 1099 processing are being flagged accurately.

    This section is also responsible for reviewing 1099 information for the calendar year and making all necessary corrections by the deadlines set by the North Carolina Office of the State Controller.

    This section is responsible for checking the annual 1099 documents printed by the NC Office of the State Controller for accuracy and is responsible for mailing out the 1099 forms by the required due dates.


    Incentives of NC State Employment:
    We value our employees and offer a wide variety of competitive and family-friendly benefits


    Benefits to include:

    • 12 Annual paid Holidays
    • North Carolina State Health Plan administered by Blue Cross Blue Shield of NC
    • Supplemental Benefits including: Flexible Spending Accounts, Accident Insurance, Cancer & Specified Disease, Critical Illness, Dental and Vision
    • NC State Retirement (TSERS)
    • WeSave Employee Discounts
    Learn more about new hire resources, safety, health, and wellness information, leave options, employee discounts and more by selecting the link below:


    • Considerable knowledge of office or work unit procedures, methods and practices.
    • Considerable knowledge of and ability to use correct grammar, vocabulary, spelling, proofreading and office terminology to compose and/or proofread correspondence, reports and materials.
    • Considerable knowledge of accounting procedures, applicable mathematics and their application in the work environment.
    • Skill in communicating effectively both orally and in writing.
    • Ability to record, compile, summarize and analyze data.
    • Ability to review and process information to determine conclusions, actions or compliance with applicable laws, rules or regulations.
    • Ability to analyze work situations and interpret program content in making decisions and explaining policies, regulations and programs.
    • Ability to exercise judgment, discretion and negotiation skills in problem situations.
    • Ability to learn, interpret and explain policies, regulations and programs.
    • Ability to independently respond to inquiries and coordinate a variety of resources in acquiring and disseminating information.
    • Ability to train and manage a group of employees
    • Knowledge of accounts payable policies and procedures.
    • Experience with Microsoft Excel.


    Associate s degree in accounting from an appropriately accredited institution, or High school or General Educational Development (GED) diploma and two (2) years of experience in accounting work; or an equivalent combination of education and experience.


    Management Preferences:
    Experience with the North Carolina Financial System (NCFS).

    For consideration for this vacancy, all applicants must complete an on-line application using the "APPLY" button above.

    If multiple applications are submitted to an individual posting, only the most recent application received prior to the posting close date will be evaluated for the consideration.

    Applications for positions requiring specific coursework must be accompanied by a copy of the applicant's transcript.

    Academic Degrees must be from appropriately accredited institutions and will be verified. If you are selected for a position at DOI/IC, your academic credentials will be verified.

    To receive credit for your work history and credentials, you must list the information on the State Application. Any information omitted from your application cannot be considered for qualifying credit.

    The Department of Insurance/Industrial Commission may conduct criminal history checks of all job applicants recommended for employment.

    Failure to accurately acknowledge information on criminal convictions on the state application form will be grounds for non-consideration of applications, disciplinary action, and possible criminal prosecution.


    The Department of Insurance/Industrial Commission is an Equal Employment Opportunity employer and uses the merit-based recruitment and selection plan to fill positions subject to the State Personnel Act with the most qualified individuals.

    *INCLUDE ALL RELEVANT EDUCATION, WORK EXPERIENCE IN THE DESIGNATED EDUCATION AND WORK HISTORY SECTION ON THE FORMAL APPLICATION**Applications with "see attached" or resumes in lieu of completed education and work experience on the formal application will be deemed incomplete and will not be eligible for consideration for the vacancy*Applicants requesting and receiving an accommodation under the Americans with Disabilities Act (ADA) are eligible to submit paper applications via mail or by fax.


    Applicants seeking Veteran's Preference under N.C.G.S .126 must submit a DD Form 214, Certificate of Release or Discharge from Active Duty.

    This information may be attached to the online application or be faxed on or before the closing date.


    Applicants may check the status of their application for a vacancy at any time by logging in to the government jobs system using the above link.

    Once the applicant has logged in, the status of each submitted application is documented next to each vacancy for which they have applied.

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