Associate Director of Grants - Alameda, United States - Girl Scouts of Northern California

Description

The Associate Director of Grants will:

• Conduct effective prospect research, grant proposal development, grant management, stewardship and relationship management, cross-departmental collaboration, and maintenance of grant tracking systems
• Be the subject matter expert on Foundation, granting institutions, and government grants supporting non-development staff in their learning and raising the level of collaboration around fund raising among staff.
• Collaborate with organizational stakeholders to create and implement an annual grants and institutional funder stewardship plan consistent with organizational and department goals; Through a lens of diversity, equity, inclusion, and belonging (DEIB)
• Identify & secure funding for existing and previously untapped sponsorship opportunities such as Girl Scout Cookie Season, Climate Conference, older girl leadership conferences, and underserved community membership growth initiatives.
• Raise $1,000,000 annually through renewal and new grant sources
• Develop a system to organize grants, sponsorship opportunities, and timelines
• Lead on implementation and cross-indexing in CRM
• Manage supporting staff
• Willingness to serve on key regional clubs and community organizations, as assigned
• Ability to travel across Council geographic region, and work in-office 3 days per week

Skills required to be successful in this role, include, but are not limited to:

• Excellent persuasive writing skills and ability to include data and storytelling in grants and other fundraising writing pieces
• Develop and maintain critical relationships key staff and GSNorCal volunteers, individuals and community partners
• Research, budget and database management
• Experience prospecting, writing and managing Federal, State, and City grants
• Experience and knowledge of BIPOC and underserved communities in Council purview
• Highly organized and collaborative
• Experience working in CRMS and related interactive databases
• Project management experience, knowledge and use of Gantt charting
• Metrics and goal-oriented
• Management experience leading one or more staff member
• Knowledge or history of participation in Girl Scouting

In addition, this individual should demonstrate the following knowledge, skills and behaviors in the execution of this role:

• Mission Driven: Demonstrates commitment to the mission of the organization as a whole and alignment with organizational values; Has a robust understanding of the community served and the landscape in which the organization operates, and actively applies this knowledge
• Collaboration: Works effectively in teams and with others to achieve success
• Communication: Uses effective written and oral communication with internal staff, teams, and members and partners; demonstrates empathy and listening
• Critical Thinking: Consistently identifies, gathers, and applies relevant data and information to their work
• Growth Mindset: Accepts abilities can be developed through effort; Embraces learning as essential to growth and success even during setbacks or significant change
• Nurture Diversity, Equity, Inclusion and Belonging: Understands and effectively contributes to diverse, equitable and inclusive practices and spaces that support girls, adult members, partners and staff in knowing they belong; Demonstrates a personal commitment to being an antiracist organization and dismantling inequitable systems
• Personal Responsibility for Work: Effectively manages one's own work; Ensures delivery of high-quality work, and demonstrates high ethical standards

Daily, weekly and monthly activities include:

Grant Management:

• Conduct ongoing prospect research to ensure a robust grant funding portfolio and pipeline
• Develop compelling grant proposals; Including planning, writing, reviewing, editing, finalizing proposal packages and required attachments
• Oversee and manage financial documents for submission with proposals
• Ensure compliance with awarded grant terms, appropriate funder recognition
• Manage awarded grants department processes
• Supply impact reports and post-reporting data when required
• Work collaboratively and supply Impact reports to Giving Circle partners
• Serve as steward of all grant dollars awarded from notice of award to program implementation to final grant report
• Collaborate with Program, Evaluation, Property, and Finance staff to ensure fiscal responsibility, implementation, and evaluation of grant-funded projects
• Collaborate and communicate with internal stakeholders to provide reports on completed grant projects
• Manage grant and report timelines in a way that facilitates efficient coordination and tracking

Relationship Management and Stewardship:

• Plan, implement, and evaluate cultivation, solicitation, and stewardship strategies for a portfolio of 60+ grant funders and prospects
• Serve as a representative of GSNorCal to various types of institutions in connection with the grant process
• Collaborate with Program Staff, and Marketing & Communications to best utilize communication channels for funder cultivation and stewardship
• Write content for Fund Development publications, in partnership with the Fund-Dev Team, Program Staff, and Marketing & Communications

Tracking Systems and Administration:

• Lead development and implementation of an organizational system, or library, to manage and house grant materials and develop and maintain timelines
• Maintain accurate, up-to-date information on funders and grants awarded; In database, hard-copy and online document management systems
• Track institutional funding revenue, stewardship activities, Key Performance Indicators (KPIs), and other strategies to identify gaps, celebrate success, and assist in annual planning

Essential Qualifications:

• A minimum of 5-10 years of experience writing and managing grant proposals, and reports
• A minimum of 5 years of experience managing complex projects
• Strong communication skills (written and oral)
• Affinity for youth development, alignment with Girl-based programming; leadership and motivation for under-served and BIPOC communities
• Demonstratable ability to create and successfully execute a multi-strategy, multi-year annual grant development plan
• Ability to grasp and effectively communicate complex grant management requirements to stakeholders
• Strong project and data management, budget management, data analysis and data application skills to perform day-to-day tactical tasks
• Strong attention to detail and the ability to accurately execute complex processes; Ability to identify opportunities for process and procedure improvement
• Able to set priorities, multi-task and meet deadlines in a fast-paced, ever-changing environment with minimal supervision
• Experience in relationship-building, developing and maintaining positive and productive relationships with internal and external partners
• Track record of successful collaboration with marketing, program and finance departments
• High-level of computer literacy and proficiency; Experience using donor database software (Blackbaud Raiser's Edge/NXT preferred) or similar CRM tools
• Proficient in cloud-based applications such as Microsoft Office (including Word, Teams, Excel, Outlook and PowerPoint, SharePoint, or Google Suite (Google Docs, Sheets, Slides, etc.)
• Commitment to diversity, equity and inclusion with proven ability to work effectively with persons of diverse backgrounds and abilities
• Able to work a flexible schedule including pre-scheduled evenings and weekends
• Able to attend pre-scheduled in-person activities and/or meetings across the assigned territory
• Experience managing and leading staff, creating goals, writing and delivering performance evaluations
• Able to work a consistent in-office and remote schedule, with reliable, high-speed internet connection if remote working
• Valid California Driver's license, access to reliable transportation, proof of insurance
• Able to pass Girl Scouts of Northern California's background screening process (including fingerprinting, criminal education, social security and Department of Motor Vehicle verification)

Desired Qualifications:

• Bachelor's Degree in English, Journalism or other relevant liberal arts or business major and/or equivalent work experience
• Knowledge of the Northern California donor market
• Knowledge of Girl Scouts mission and programs
• Knowledge of Health Equity, Leadership, Behavioral Health, STEM, STEAM, and Social Justice topics and programs
• Experience with environmental, conservation, and land-use grants
• Bilingual in Spanish, or other languages and cultural awareness. Staff who are proficient in reading/writing and speaking in another language and use their dual-language skills in their assigned job duties will be eligible for a stipend up to a maximum of $3,000 annually.

Physical Requirements:

• Ability to lift and/or move up to 35 lbs (boxes, materials, equipment)
• Possess endurance including prolonged standing, bending, stooping and stretching

Girl Scouts of Northern California (GSNorCal) is an Equal Opportunity Employer (EOE). Our mission is to build girls and employees of courage, confidence, and character while working to make the world a better place for all people. This work includes our commitment to become an anti-racist organization through learning and practice. Together with our youth, we strive to provide diverse, equitable and inclusive spaces where girls, volunteers, and staff feel they belong. Working at GSNorCal is a commitment to anti-racism and anti-oppression in alignment with our Culture Code and Volunteer Policy for Building Equitable Community.

Applicants are encouraged to apply without regard to age, race (includes hair texture and protective hairstyles), color, creed, ethnicity, religion, age, disability, sexual orientation, gender identity or expression, national origin, ancestry, veteran status, citizenship, pregnancy, childbirth or other related medical condition, marital status, political persuasion or any other classification protected by federal, state or local laws or ordinances.