- Daily in-person, electronic, and telephone contact with clients, representatives of opposing parties, court officials, and witnesses regarding case development, coordination, and closure activities.
- Maintain calendars of court or hearing dates, document due dates, filing requirements, court appearances, travel, meetings, and related activities.
- Make travel arrangements and complete necessary forms.
- Initiate and compose client and case related correspondence.
- Maintain time sheets.
- Prepare statistical reports.
- Answer, screen, and route phone calls. Provide information with explanation of applicable process.
- Maintain a case management system to track legal cases.
- Draft and finalize legal documents and correspondence.
- Determine needed court jurisdiction and pleading format.
- Type, proofread, and correct draft documents and materials.
- Submit draft for review by legal professional.
- Prepare final document with revisions and exhibits.
- Prepare certificates of service, summons, subpoenas, and other legal memoranda, as appropriate.
- Review document for proper citations.
- Track flows of and process legal documents before, during, and after the court or hearing date.
- Comply with OECI rules and procedures for e-filing pleadings, documents, and exhibits.
- Apply court rules and regulations to assist attorneys in filing documents.
- Review documents for accuracy and completeness.
- Draft simple orders for judicial officer's signature.
- Plan, schedule, and initiate court filing and notices.
- Examine documents to verify legal steps, deadlines, and due process requirements.
- Advise legal professional of items needing attention.
- Establish and maintain a calendaring or docket system to track trial and hearing events.
- Coordinate witness appearance. Inform witnesses of new issues as directed by legal professional.
- Support legal professionals with file information, scheduling, and rescheduling.
- Coordinate and set up expert witness scheduling and payment system.
- Prepare trial or hearing notebooks, or hearing and mediation files.
- Open, process and close case files according to established procedures.
- Obtain missing information from parties to the legal action. Coordinate scheduling of teleconferences for pre- and post-hearing conferences, and mediations.
- Review orders to decide case process, correct information, and follow-up when needed.
- Resume
- Cover Letter
- Three references (with email addresses).
-
Legal Secretary
2 weeks ago
State of Oregon Portland, United StatesJob Description: · Who we are: · The Oregon Public Defense Commission (OPDC) is a 13-member commission appointed by the Chief Justice of the Oregon Supreme Court based on input from all three branches of Government. The Commission serves as the governing body for Oregon's public ...
-
Legal Secretary
1 week ago
Pacific NW Properties Beaverton, United StatesLegal Secretary Job Description · Pacific NW Properties · Company Overview · Pacific NW Properties, LP is a people-centric, family-owned commercial real estate development, investment and property management company headquartered in Beaverton, Oregon. We operate well-located mult ...
-
Legal Secretary
1 week ago
Pacific NW Properties Beaverton, United StatesLegal Secretary Job Description · Pacific NW Properties · Company Overview · Pacific NW Properties, LP is a people-centric, family-owned commercial real estate development, investment and property management company headquartered in Beaverton, Oregon. We operate well-located mul ...
-
Legal Instruments Examiner
5 days ago
Department Of The Interior Portland, United StatesThis position is located with the Bureau of Indian Affairs, Northwest Region, Deputy Program Manager-Trust Services, Land, Title, Records, in Portland, Oregon or Vancouver, Washington. · This is a Bargaining Unit position, for more information see What are bargaining units? · NOT ...
-
Executive Assistant
5 days ago
Columbia Sportswear Co. Portland, United StatesExecutive Assistant, Global Manufacturing · OUTGROWN YOUR OWN BACKYARD? COME PLAY IN OURS. · At Columbia, we're as passionate about the outdoors as you are. And while our gear is available worldwide, we're proud to be based in the Pacific Northwest, where natural wonders are our ...
-
Records Analyst
2 weeks ago
Davis Wright Tremaine Portland, United StatesThis is an exciting opportunity to work for one of the top law firms in the U.S. Davis Wright Tremaine LLP is looking for a Records Analyst to join our team in our Portland office. This is an essential position that will require five day in-office. This position's primary tasks c ...
-
Attorney - Corp Legal & Compliance
5 days ago
The Standard Portland, United StatesAt The Standard, you'll join a team focused on putting our customers first. · Our continued success is driven by a high-performance culture. We're looking for people who are collaborative, accountable, creative, agile and are driven by a passion for doing what's right - across th ...
-
Paralegal
2 weeks ago
State of Oregon Portland, United StatesInitial Posting Date: · 04/16/2024 · Application Deadline: · 04/30/2024 · Agency: · Office of Public Defense Services · Salary Range: · $4,439 - $6,558 · Position Type: · Employee · Position Title: · Paralegal · Job Description: · * THIS RECRUITMENT IS FOR CURRENT OPDC EMPLOYEE'S ...
-
Records Analyst
2 weeks ago
Davis Wright Tremaine Portland, United StatesThis is an exciting opportunity to work for one of the top law firms in the U.S. Davis Wright Tremaine LLP is looking for a Records Analyst to join our team in our Portland office. This is an essential position that will require five day in-office. This position's primary tasks c ...
-
Records Analyst
6 days ago
Urban League of Portland Portland, United StatesThis is an exciting opportunity to work for one of the top law firms in the U.S. Davis Wright Tremaine LLP is looking for a Records Analyst to join our team in our Portland office. · This is an essential position that will require five day in-office. · This position's primary t ...
-
Records Analyst
2 weeks ago
Davis Wright Tremaine Portland, United States· This is an exciting opportunity to work for one of the top law firms in the U.S. Davis Wright Tremaine LLP is looking for a Records Analyst to join our team in our Portland office. · This is an essential position that will require five day in-office. · This position's primar ...
-
Hearings Office Clerk
2 weeks ago
Mac's List Portland, United StatesThe City Auditor's Office is seeking a Hearings Clerk to serve in the quasi-judicial Hearings Office. The person selected for this role is responsible for providing highly detailed and time-sensitive administrative support to the Hearings Officers on code, appeal, tow, and land u ...
-
Senior Billing Specialist
2 weeks ago
Holland & Knight Portland, United StatesWe are a Firm where people truly believe in what they do and strive to achieve the highest standards of performance and success. · Description: · The right individual for this role will work with Holland & Knight's Partners and their assistants for the purpose of generating month ...
-
medicare coordinator
2 weeks ago
OHSU Portland, OR , USA, United StatesDepartment Overview · OHSU is Oregon's only public academic health center. We are a system of hospitals and clinics across Oregon and southwest Washington. We are an institution of higher learning, with schools of medicine, nursing, pharmacy, dentistry and public health - and wit ...
-
Executive Assistant
5 days ago
Worksystems, Inc Portland, United StatesCompany Overview · Worksystems, Inc. is a 501(c)3 non-profit organization that pursues and invests resources to improve the quality of the workforce and the lives of workers in the city of Portland, and Multnomah and Washington counties. Our mission is to coordinate a regional wo ...
-
Executive Assistant
5 days ago
Mac's List Portland, United States· Company Overview · Worksystems, Inc. is a 501(c)3 non-profit organization that pursues and invests resources to improve the quality of the workforce and the lives of workers in the city of Portland, and Multnomah and Washington counties. Our mission is to coordinate a regional ...
-
Service Coordinator
1 week ago
Busch Vacuum Solutions Portland, United States*Busch Vacuum Solutions is a leading manufacturer of vacuum pumps, compressors, and blowers for use in industries such as semiconductor manufacturing, food processing, metallurgy, biomedical, and material handling.* · *Busch Vacuum has an immediate direct-hire opportunity open fo ...
-
Department of Veterans Affairs Portland, United StatesSummary · The VISN 20 Tele Emergency Care Director is a leadership position that will oversee program operations of the Tele Emergency Care Service across VISN 20. These duties will include strategic planning and program development in close collaboration with VISN and facility l ...
-
Sr. Human Resources Generalist
2 weeks ago
Precision Castparts Corp Portland, United StatesMISSION: · The intent of this position is to have a senior HR professional who is capable of working independently and with limited direction and guidance. This person will develop and/or direct implementation of systems to effectively satisfy business operations or corporate or ...
-
Legal Assistant
6 days ago
Davis Rothwell Earle & Xochihua P.C. Portland, United StatesJob Description · Job DescriptionDavis Rothwell Earle & Xóchihua P.C., a mid-sized insurance defense law firm in downtown Portland, is seeking an experienced legal secretary/assistant with Oregon state and federal court e-filing background. Experience with Washington state and fe ...
Legal Secretary - Portland, United States - State of Oregon
Description
Initial Posting Date:
04/29/2024
Application Deadline:
05/13/2024
Agency:
Office of Public Defense Services
Salary Range:
$4,099 - $6,059
Position Type:
Employee
Position Title:
Legal Secretary
Job Description:
Who we are:
The Oregon Public Defense Commission (OPDC) is a 13-member commission appointed by the Chief Justice of the Oregon Supreme Court based on input from all three branches of Government.
The mission of OPDC is to ensure constitutionally competent and effective legal representation for persons eligible for a public defender.
The office includes the Executive Division, the Appellate Division, the Trial Division, the Trial Development & Resources Division, and the Administrative Services Division.
The agency negotiates contracts with trial level public defense providers and administers and distributes funds for representation and related services for cases during the biennium for criminal, juvenile, and civil commitment cases.
The agency provides compliance and oversight to the trial community providers through quality assurance practices, training, and education. Financial Services processes all expenses related to representation in public defense cases.The Appellate Division provides direct legal representation in the state appellate courts in criminal cases, juvenile dependency and termination of parental rights cases, and parole cases.
Other services in the agency include, Data Collection and Analysis, General Counsel, Human Resources, Information Technology Services, Internal Audit, and Policy Development.
In June 2023, the Oregon Legislature approved funding for the implementation of a pilot project to establish full-time attorney positions for a pilot program to hire state employees to serve as trial-level appointed counsel and supporting staff, including paralegals, secretaries, and investigators.
Primary Purpose of this Position:
This position aids attorneys, paralegals, and investigators in the preparation of legal documents, calendaring, records maintenance, researching legal information, docketing, case management and timekeeping, office management and coordination with clients, courts and other public safety persons or entities relevant to the legal representation of the client.
Duties:
Administrative
Duties:
Legal Documents and Correspondence:
Trial Hearing Preparation and Monitoring:
Compensation Range:
$3,833 - $5,665
Minimum Qualifications:
Two years of clerical/secretarial experience which included at least one year as a legal assistant.
OR;
Secretary for an attorney or judge or performance of legal support duties (such as preparing legal documents, maintaining legal records, or researching legal information).
Applicants must submit:
Veterans Preference:
Eligible veterans who meet the qualifications will be given veterans' preference.
If you checked that you are a veteran, be sure to submit your documentation prior to the close date of this posting.
For more information, please go to the State website:
The Office of Public Defense Services is an equal opportunity/ affirmative action employer and is strongly committed to enhancing the diversity of its workforce.
* THIS RECRUITMENT WILL CLOSE AT 11:59PM ON 5/13/2024*