- Schedule appointments and coordinate calendars. Keep outlook and contact lists updated and synched to always ensure efficiency and access for the leaders.
- Coordinate onsite and offsite meetings (large and small) including attendees, facility, equipment needs, catering, etc.
- Maintain positive open lines of communication with all Columbia Sportswear management, staff, and other departments to contribute to the smooth flow of information and efficient operation of the organization.
- Provide analytical and specialized administrative support to the company and executive officers. Perform critical and confidential administrative/secretarial duties and coordinate the production of correspondence and work projects for above executives.
- Screen incoming communications and messaging to best assist and coordinate meetings, calls, and in person appointments. Evaluate the relative importance of each and handle appropriately.
- Assist and collaborate with other Executive Assistants on an as needed basis.
- Perform other duties as assigned.
- A highly motivated self-starter who can work with a minimum level of supervision.
- Excellent at problem solving and making independent judgments.
- A rapport builder, exercising strong interpersonal skills and the ability to establish and maintain excellent working relationships across the organization.
- A wordsmith, crafting clear correspondence and communications.
- Organized, prioritizing competing tasks with confidentiality, accuracy, and efficiency.
- High school or equivalent degree.
- 5+ years' work experience providing senior level administrative support in progressively responsible positions.
- Experience in a publicly held company highly desired.
- Highly proficient in MS Office (Word, Excel, PowerPoint, OneNote/Drive) with an ability to create presentations using PowerPoint and/or other presentation software.
- Strong familiarity with calendaring, event planning and understanding what motivates people and teams.
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Executive Assistant - Portland, United States - Columbia Sportswear Co.
Description
Executive Assistant, Global ManufacturingOUTGROWN YOUR OWN BACKYARD? COME PLAY IN OURS.
At Columbia, we're as passionate about the outdoors as you are.
And while our gear is available worldwide, we're proud to be based in the Pacific Northwest, where natural wonders are our playground.
Every product we make and every task we undertake is inspired by the famous words of our founderGert Boyle:
"It's perfect. Now make it better." As pioneers of relentless improvement, we are constantly evolving.
We believe the outdoors is ours to protect and strive to keep our planet healthy. We believe in empowering people to experience the outdoors to the fullest.
And we believe in you.
ABOUT THE POSITION
As one of Columbia Sportswear's Executive Assistants, you'll be the right hand to the company's executive leaders. You'll be relied on to balance a broad scope of administrative functions, confidential communications, and proprietary information. Your scope of work will include secretarial ownership, management of routine office matters, and engagement on special projects.
HOW YOU'LL MAKE A DIFFERENCE
YOU ARE
YOU HAVE
#Onsite
This job description is not meant to be an all-inclusive list of duties and responsibilities, but constitutes a general definition of the position's scope and function in the company.
We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.
The Know Your Rights poster is available here:
The pay transparency policy is available here: Columbia Sportswear is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please notify your recruiter.
At Columbia Sportswear Company, we're proud to offer regular full-time employees a benefits package that includes a variety of services and products to help make your life and work more rewarding.
Our benefit programs contribute to overall employee well-being by aligning those programs with the fundamental elements of well-being: physical, social/emotional, financial, career and community.
Benefits that can protect your family's financial future and help you save money through our 401k plan plus a generous company match.
Columbia offers medical, dental, vision, life Insurance, disability, flexible spending accounts, health savings account, and an assortment of voluntary benefit offerings (accident, critical illness, hospital indemnity, and legal services).
In addition, Columbia offers EAP + which is free and confidential 24/7/365 counseling services. We have extensive wellness benefits, employee discounts and a generous time off program available.
