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    Program Support Assistant - Durham, United States - Veterans Health Administration

    Veterans Health Administration
    Veterans Health Administration Durham, United States

    2 days ago

    Default job background
    Description

    Summary

    The position is located in the Department of Veterans Affairs, Veterans Health Administration (VHA), Mid-Atlantic Health Care Network (VISN 6), Durham VA Health Care System (DVAHCS) within the Pathology and Laboratory Medicine Service (P&LMS). This position serves as the Program Support Assistant for Pathology and Laboratory Medicine Service. The incumbent will assist management by providing a wide variety of administrative, clerical, and evaluative support for the service.

    Duties

    Work Schedule: Monday-Friday, 7:30am-4:00pm
    Telework: Ad hoc at the Supervisor's discretion.
    Virtual: This is not a virtual position.
    Position Description/PD#: Program Support Assistant - Path & Lab / PD067050
    Financial Disclosure Report: Not required.

    Duties include, but not limited to the following:
  • Assist management in developing and/or adapting office procedures and protocols to support the needs of the Service.
  • Provide administrative and clerical support for the Service.
  • Responsible for performing timekeeper functions, ., processing timecards, monitoring leave usage, and assisting with travel arrangements for Pathology and Laboratory Medicine Service (P&LMS).
  • Serves as P&LMS Records Liaison.
  • Obtains editorial approval from the Chief. P&LMS and/or Laboratory Manager for contents of each issue.
  • Utilizes knowledge of software programs, (., Microsoft Office, Power BI, to prepare data and reports related to administrative, clinical, and technical aspects of initiatives.
  • Prepare typed memoranda, letters, and correspondence in final form ensuring proper structure, grammatical accuracy, presentation format and factual correctness bases upon the incumbent's knowledge of pathology and clinical laboratory operations.
  • Prepare newsletter and technical bulletins with information regarding laboratory procedure and instrument changes, updates in processes, training opportunities, weekly conferences, seminars, etc.
  • Assist management by compiling, organizing, and evaluating various clinical and program related reports.
  • Serve as a fund control point clerk by generating 2237s, assist management by certifying invoices, and assisting the Administrative Officer with tracking budgetary funds and other financial transactions.
  • Assist the Administrative Officer by collecting data for the operating budget and reviews submissions of P&LMS staff for proper format and compliance with agency budget requirements.
  • Assist management with the departmental safety program by organizing and conducting safety orientation for new staff and ensuring safety records are maintained according to P&LMS policy.
  • Assist the Safety Officer with safe work environment inspections and documentation of compliance with safety standards and patient safety/satisfaction goals, programs, policies and reporting mechanisms.
  • Performs other duties related to overall work of the position as assigned.
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