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    Conference Services Student Assistant - Gainesville, United States - University of Florida

    University of Florida
    University of Florida Gainesville, United States

    3 weeks ago

    Default job background
    Description

    Classification Title:

    STU AST CLERICAL & ADMIN

    Job Description:

    The Student Assistant for Conference Services within Housing & Residence Life is required to live on campus as a resident in a residence hall in an assigned room.

    The Student Assistant for Conference Services is responsible for:

    • Living in on campus facilities to provide in-house support for conference and camp guests
    • Assist with event space and conference lodging reservations by processing online requests, connecting with clients via email and phone, and maintaining the event space calendar and occupancy chart
    • Coordinate the ordering of auxiliary services (maintenance, custodial services, access requests for meeting & event spaces, AV equipment, etc.)
    • Assist with invoicing for guest apartments, event spaces and conferences
    • Inspect guest & event spaces for proper equipment set-up, layout, and function prior to use
    • Submit iService requests to assist in resolving lodging maintenance or custodial services issues
    • Provide administrative support for conference services including answering phones, routing calls appropriately, responding to emails, and answering questions related to Conference Services and guest housing
    • Assist with guest apartment and intern housing reservations including processing online requests, contacting guests, and creating and delivering check-in materials
    • Complete appropriate guest apartment check-out procedures including facility walk-throughs and resolving lodging custodial or maintenance concerns
    • Collaborate with Custodial Services during peak conference season to assist with minor cleaning, collection of trash, and turning of bedroom spaces, as needed
    • Manage inventory of guest apartment & event spaces
    • Serve in an on-call rotation as assigned by supervisor supporting conference services guests; complete all administrative tasks as required including but not limited to documentation
    • Other duties as assigned
    Expected Salary:
    • A stipend in the amount of $2,300 for a 3-month appointment (May - August)
    Minimum Requirements:
    • Enrolled as a full-time student in good standing as defined by the University at the time of employment
    • Maintain a 2.5 cumulative and semester GPA the semester prior to employment
    • Be available for 20-hours per week
    Preferred Qualifications:
    • Demonstrated attention to detail, dependability, timeliness, and professionalism
    • Proficient in written and verbal communication
    • Ability to work independently as well as follow verbal and written instructions
    • Demonstrated ability to critically analyze situations and actively problem solve
    • Demonstrated experience in customer service
    • Proficiency with Microsoft Office Suite
    Special Instructions to Applicants:
    • The Conference Services Student Assistant position within Housing & Residence Life is required to live on campus as a resident in a residence hall in an assigned room.
    • This position is only available Summer C.
    • Must submit a resume and cover letter with application that includes all current student involvement, organizations, or current employment on campus
    • This position may require availability during university holidays, breaks, nights, and weekends
    • Application must be submitted by 11:55 p.m. (ET) of the posting end date.
    Health Assessment Required:
    No

    Advertised: 13 May 2024 Eastern Daylight Time
    Applications close: 20 May 2024 Eastern Daylight Time
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