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Baton Rouge

    Administrative Services Contract Assistant - Baton Rouge, United States - ICONMA

    ICONMA
    ICONMA Baton Rouge, United States

    2 weeks ago

    ICONMA background
    Description
    • Reads, reviews, understands, organizes, redacts, and produces records in response to contractual documents in accordance with applicable privacy laws and regulations.
    • Researches corporate Icertis systems and document repositories to locate relevant information and documents responsive to request
    • Maintains case files, charts, databases, and tables to track pertinent operational and legal information related to assigned matters, and to ensure accurate and efficient information retrieval of documents/data as well as timely completion of contract related activities.
    • Calculates and calendars contract and agreement deadlines; monitors all due dates to ensure all response deadlines are timely met, keeps current with changes in Legal and Finance processes.
    • Communicates with requestor and internal personnel to facilitate progress of response to requests.
    • Assists, as needed and assigned, with other administrative support matters
    • Responsible for preparing correspondence, reports and confidential documentation, and performing administrative and contractual tasks for the Vice President of Administrative Services and other Department Directors to ensure accurate and efficient flow of work within the Administrative Services Department.
    • Assists with preparation and management the budget for the Administrative Services Department to comply with Company standards, while ensuring that the Department's administrative expenses are cost effective.
    • The physical demands described here are representative of those that must be met by an employee to successfully perform the accountabilities (essential functions) of the job. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions.
    • This position is responsible for review, scheduling and input of real estate leases and general contract legal support and administrative services for the Vice President of Administrative Services; managing administrative functions of the Administrative Services Department.
    • In addition, this position provides complex administrative support services to the Director of Facilities, Director of Corporate Support Services and the Director of Physical Security and Business Continuity with regard to legal contracts in the ICertis Legal system.
    • This position requires a consistent collaboration with the Legal department support staff and attorneys as needed to process contracts and lease agreements.
    • This role does not manage people
    • This role reports to this job: Vice President of Administrative Services
    • Necessary Contacts: In order to effectively fulfill this position, the incumbent must be in contact with:
    • Administrative Services management, Legal Department support staff and all levels of Client management and employees; Contract vendors and various business partners.
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