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    operations assistant - San Diego, United States - Capricor Inc

    Capricor Inc
    Capricor Inc San Diego, United States

    2 weeks ago

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    Description

    Job Description

    Job Description

    Position: Operations Assistant

    We are seeking a proactive and detail-oriented Operations Assistant to join our team. The Operations Assistant will play a crucial role in supporting various operational tasks to ensure smooth and efficient business operations. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to thrive in a dynamic environment.

    Responsibilities:

    • Daily:
      • Assist in managing daily operations tasks, including but not limited to scheduling, coordinating meetings, and handling correspondence.
      • Monitor inventory levels and facilitate the ordering process for office and kitchen supplies as needed.
      • Update and maintain databases, spreadsheets, and other operational documents.
      • Place and track orders efficiently to ensure timely delivery and stock availability.
      • Handle incoming inquiries and requests from team members.
      • Assist in coordinating logistics for events, meetings, and travel arrangements.
      • Conduct research and compile data to support operational initiatives and projects.
      • Provide general administrative support to the operations team as required.
    • Weekly:
      • Participate in team meetings and provide updates on assigned tasks and projects.
      • Conduct inventory audits and reconcile discrepancies as necessary.
      • Initiate contact with vendors to gather information and resolve any issues related to orders, ensuring effective communication and follow-up.
    • Monthly:
      • Assist in analyzing operational data and identifying areas for improvement.
      • Collaborate with team members to develop and implement process improvements.
    • Assist in the onboarding process for new team members, including preparing materials and scheduling orientation sessions.
    • Support special projects and initiatives as assigned by the Operations Manager.
    • Coordinate with vendors and service providers to ensure timely delivery of goods and services.
    • Assist in maintaining a clean and organized workspace.
    • Perform other duties as assigned.

    Requirements:

    • High school diploma or equivalent required;
    • Prior experience in an administrative or operations role is advantageous.
    • Proficiency in Microsoft Office Suite and other relevant software applications.
    • Strong organizational and time management skills.
    • Excellent communication and interpersonal abilities.
    • Ability to work independently and collaboratively in a team environment.
    • Detail-oriented with a proactive approach to problem-solving.
    • Flexibility to adapt to changing priorities and deadlines.

    Work Environment/Physical Demands:

    • Must be able to sit and stand for extended periods
    • Must be able to lift/carry reports and materials up to 40 pounds, move about the office, communicate efficiently and effectively on the telephone or in person, and complete required paperwork
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