Jobs
>
San Jose

    Department Admin Support 4_USD - San Jose, United States - LanceSoft Inc

    LanceSoft Inc
    LanceSoft Inc San Jose, United States

    1 week ago

    Default job background
    Description
    Executive Assistant to VP of Advanced Memory Systems

    Calendar and Meeting management:

    coordinate internal and external meetings including staff meetings, quarterly reviews, vendor and customer meetings, processing of NDA's, virtual meetings/Zoom scheduling, off- site meetings and events, and one-on-one meetings.

    Assist with food orders, meeting needs, agenda support.


    • Proactively manage calendar requests and conflicts
    • Handle all travel (flight, hotel, car) arrangements (domestic and international)
    • Expense management duties, which includes submitting expense reports and receipts in a timely manner
    • Team events
    • Provide onboarding support for new hires. Includes space, equipment requests, onboarding meeting scheduling, preparing cube space and being admin point of contact for new hire
    • Provide onboarding support for new vendors and agencies,ensuring they have the right access and documents/enablement required to get them up and running
    • Project work as needed to support teams' goals.
    • In general, daily tasks are carried out at a higher level of complexity. Leverage your administrative expertise to be two steps ahead of your executive; your job will be to problem solve, intuitively understand priorities, and plan ahead for reoccurring events and tasks