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Chesapeake

    Office Services Specialist - Chesapeake, United States - State of Virginia

    State of Virginia
    State of Virginia Chesapeake, United States

    3 weeks ago

    Default job background
    Description

    Title:
    Office Services Specialist (VDHCKX13)


    State Role Title:
    Admin and Office Spec II


    Hiring Range:
    $15.75 to $18.38

    Pay Band: 2


    Agency:
    Virginia Department of Health


    Location:

    CHESAPEAKE HQ

    Agency Website:

    Recruitment Type:
    General Public - G

    Job Duties


    The Chesapeake Health Department seeks an Office Services Specialist who can provide program and office support to a work unit including general office and administrative support.

    This position serves primarily in a high-volume outpatient clinic setting.


    Characteristic duties include:

    routine office and administrative responsibilities, scheduling meetings, takes and transcribes meeting minutes, prepares correspondence, maintains records, orders supplies, and answers questions regarding program services offered.

    The incumbent typically serves as the first point of contact for a program or work unit and directs inquiries to the appropriate office, division or resource, explains established procedures and practices.

    May be responsible for maintaining timesheets and entering time/leave taken into timekeeping/payroll system for assigned program area. Serves as the main backup to the Ryan White Program.

    Minimum Qualifications


    • General knowledge of office principles and practices
    • Working knowledge of word processing and spreadsheet software applications
    • Ability to interpret and follow established procedures and guidelines
    • Ability to communicate effectively
    • Considerable skill in the operation of standard office equipment
    Additional Considerations

    Experience in office setting specific to program area.

    Special Instructions

    You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.


    Employment is contingent upon satisfactory results of a state and federal criminal history background check and the Department of Social Service's Child Abuse and Neglect Central Registry check, U.S.

    HHSIG Exclusion List check, employment reference check and E-Verify. Other financial, credit, driving, background checks or completion of Statement of Economic Interests may be required for certain positions.

    VDH accepts only on-line applications. Faxed, mailed, or e-mailed applications will not be considered. Applications are accepted until 11:55 p.m. on the job closing date. Applications and/or resumes should include relevant work history which indicates your qualifications for this position.


    It is the policy of the Commonwealth and VDH that all aspects of human resource management be conducted without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists); sex; color; national origin; religion; sexual orientation; gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and pregnancy, childbirth, or related medical conditions.

    VDH employees have a shared Code of Ethics, which can be found in the bottom banner of our website:


    If you have been affected by DHRM Policy 1.30 layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card), you must submit the card before the closing date for this position.

    The Card may be submitted with the state application as an attachment.

    As a V3 (Virginia Values Veterans) employer VDH Welcomes Veterans to apply

    Supplemental Questions:
    You may be required to respond to position-specific questions at the end of this application. This information will help us evaluate your credentials and qualifications for the job. Failure to respond to any questions may disqualify you from further consideration

    Contact Information


    Name:
    Taylor Stump


    Phone:
    na


    Email:


    In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process.

    To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI).

    Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability.

    If you need to get a Certificate of Disability, use this link:
    Career Pathways for Individuals with Disabilities, or call DARS at , or DBVI at
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