Administrative Assistant - Waco, United States - Diocese of Austin Catholic Schools

Diocese of Austin Catholic Schools Waco, United States

1 week ago

Description

Job Description

Campus Administrator Head of Operations

Schedule:

Monday - Friday 7:30am - 4:00pm

208 Days July - June

14 Flex days June - July

Ministerial Character

Positions employed at St. Louis Catholic Church and Bishop Reicher Catholic School help to extend the ministry of the Pastor in particular ways as outlined in the job description. Employees help the Pastor with the vision of the parish and school. Our purpose is to welcome sinners and foster saints, through living out our parish core values of relationship, joy, unity, and excellence, as an example to all in the Diocese of Austin and the State of Texas, exhibiting integrity in all that we do as we serve Jesus Christ. Therefore, the employee in this position is closely connected to and assists the Pastor in the performance of his/her ministry and thereby engages in ministry for the Church.

Job Summary:

The Administrative Assistant fulfills the mission of the Catholic school and church by welcoming students, parents, and guests and assisting with the daily operations of the school. The Administrative Assistant has decision-making responsibilities within essential job functions, in keeping with school policies. The position is hired by the Head of Operations and campus administrator.

Essential Job Duties:

Supports and upholds the philosophy of Catholic Education and the mission of the school and church.
Acts as a witness to Gospel values by modeling the teachings of the Catholic Church.
Supports and adheres to the Code of Conduct and policies and procedures of the school, parish, and diocese.
Maintains confidentiality regarding school matters.
Communicates effectively within the school community.
Collaborates with peers to enhance the work environment.
Maintains a work schedule that maximizes availability to the school, students, and staff.
Demonstrates professionalism in conduct, demeanor, and work habits.
Meets staff development guidelines as set forth by the Diocese/local administration.
Supports administrative staff and their work as needed.
Ensures school entrance, foyer, and front office area are clean and welcoming.
Supports office needs by serving as the receptionist for the school, greeting and welcoming visitors and parents, covering the telephone, and maintaining visitor log.
Screen incoming calls for the leadership team, take reliable messages, and route to the appropriate staff
Screen incoming calls for faculty, take reliable messages, and route to appropriate staff (staff will schedule their own conferences and meetings with parents.)
Monitors security cameras.
Maintains accurate student and staff attendance records.; Including tardies and early pick-up from school.
Is aware of daily school activities and calendar including field trips and special events to communicate where students are located throughout the day.

Essential Job Duties Continued:

Contacts families to determine why a child is absent if they have not called in to report the absence.
Coordinates with the administration regarding teacher substitution and provides paperwork to substitutes.
Maintains current and accurate student records according to school policy
Serve as point of contact for school pictures, school record requests, copier and laminator maintenance and supplies.
Supports the distribution of school orders and inventory when received.
Receive, sort, and distribute mail and other documents to appropriate
Monitor bell system for accurate schedule.
Distributes medication and handles basic health needs in the absence of the school nurse.
Maintain uniform closet.
Collect funds and paperwork from parents as directed.
Assist with administration with set-up and clean-up for various events as directed.
Coordinate back-to-school supply lists with teachers and submit the compiled list to the campus administrator.
Facilitate mass production of employee manuals.
Perform other duties as assigned by administration.

Mental / Physical Tasks: (Place "E" next to Essential Tasks)

Talking

Using office equipment, stapler, telephone, etc.

Listening

Using computer

Standing

Sitting

Walking

Bending

Grasping/holding

Pushing/pulling

Lifting/carrying

Reading & comprehending

Moving heavy equipment

Seeing

Driving

Other:

Working Conditions

Required to work some nights and weekends.
Required to manage high to moderate levels of stress.
Required to work in standard classroom and school conditions.

Accountant / Administrative Assistant in Financial and Accounting with International Focus (m/f/d)

2 weeks ago

Horizon Ventures Waco, United States

Whether it's about modern office furnishings, practical information systems, or modern labeling systems: In the premium segment, DURABLE Hunke & Jochheim GmbH & Co. KG has been a competent partner for various professional fields for over 100 years - and thanks to our branches and ...
Administrative Assistant

2 weeks ago

The Cavco Family of Companies Waco, United States

ABOUT THE ROLE · The Administrative Assistant handles routine and advanced duties for other professionals. They organize files, create correspondence, prepare reports and documents, sort mail, prepare invoices and offer general staff support. They may serve as an initial point o ...
Administrative Assistant

2 days ago

Emerald Transformer Waco, United States

Job Description · Job DescriptionDescriptionAdministrative Assistant · $ $24.00/Hourly · Workplace Type: On-Site · Schedule: Mon - Fri; 8:00 AM - 4:30 PM · Who We Are · With over fifty years of experience in the transformer services industry, Emerald Transformer is the premier s ...
Sr. Administrative Assistant, Human Resources

2 weeks ago

McLennan Community College Waco, United States

Communications: We will be open and courageous in our communication with students and with one another. We will communicate decisions and the reasons for them. Excellence: We will strive for excellence in all that we do. We will actively plan for the future, seeking new and innov ...
APP Manager

10 hours ago

Baylor Scott & White Health Waco, United States Full time

JOB SUMMARY · The Manager Advanced Practice Professionals provides direction and administrative leadership for Advanced Practice Professionals (APPs) in their defined geographic area and/or medical or surgical specialties within Baylor Scott & White Health System to enable APPs t ...
School Safety Aide

6 days ago

La Vega ISD Waco, United States

**Education/Certification**: · High School Diploma or GED · Valid Texas Driver's License · **Special Knowledge/Skills**: · Ability to interact and relate to students from a variety of ethnic and social backgrounds · Possess an understanding of school safety, disciplinary rules an ...
Physical Therapy Assistant-8

6 days ago

Raze Therapeutics Waco, United States

**Job Type: Contract**: · **Job Category: Rehabilitation Therapy**: · Job Title: Physical Therapy Assistant · Job Summary: · As a Physical Therapy Assistant, you will work under the supervision of a licensed physical therapist to help patients recover from injuries, illnesses, an ...
Working student

4 weeks ago

Crimson Technologies Waco, TX, United States Freelance

Waco, TX 'BG Unfallklinik MurnauHuman Resources Department · Internship / Student Employment starting as soon as possible, limited until · Your responsibilities · - You will primarily support the HR team with administrative tasks such as creating certificates · - Your tasks will ...
Clerk / Administrative Assistant (m/f/d)

4 weeks ago

Nexus Innovations Chilton, TX, United States Freelance

The city of Kirchhain in the district of Marburg-Biedenkopf (approx. 17,000 inhabitants) is seeking to fill the position of a Sachbearbeiter / Sachbearbeiterin (m/f/d) in the Department 4 - Real Estate, Construction and Urban Development as soon as possible. · The weekly working ...
Manager APP- Medical Specialty

10 hours ago

Baylor Scott & White Health Woodway, United States Full time

JOB SUMMARY · The Manager Advanced Practice Professionals provides direction and administrative leadership for Advanced Practice Professionals (APPs) in their defined geographic area and/or medical or surgical specialties within Baylor Scott & White Health System to enable APPs t ...
RN Manager Hillcrest Sports Ortho Clinic

10 hours ago

Baylor Scott & White Health Lorena, United States Full time

JOB SUMMARY · The Manager Nursing Registered Nurse Ambulatory 1 (RN) is accountable for creating and sustaining a healthy work environment for assigned nursing and unit-based personnel which fosters excellent professional nursing practice, mutual conclusion-making, inter-professi ...
RN Supervisor Pediatrics

10 hours ago

Baylor Scott & White Health Lorena, United States Full time

JOB SUMMARY · The Supervisor, Nursing Registered Nurse (RN) is responsible for supervision of assigned nursing and unit-based personnel to provide a safe, caring environment for patients, family and staff which fosters professional nursing practice, shared decision-making, inter- ...
Administrative employee

4 weeks ago

Phoenix Industries Gholson, TX, United States Freelance

**We are companions on the journey.** · **What do you want to be?** · Make your profession your calling and become part of the **Regional Living and Housing Division** in the Waiblingen-Winnenden Residential Community as a · **Administrative Assistant (m/f/d)**: · **What we do fo ...
Student Advisor

4 days ago

Windham School District Marlin, United States

**Job Title: Student Advisor** · **Wage/Hour Status: Exempt** · **Pay Group: A45 **Salary Plan** · **Primary Purpose**: Placement and Testing of students in the educational environment. Serves as a support for the campus and provides assistance and coaching to teachers and staff ...
Project Manager

4 weeks ago

Emerald Enterprises Gholson, TX, United States Freelance

Are you an experienced project assistant with professional experience, ideally in real estate development? You actively support your team in administrative and organizational matters. You enjoy communicating confidently and passionately use digital media to simplify processes thr ...
Travel Nurse RN

4 days ago

MedPro Healthcare Staffing Waco, TX, United States

MedPro Healthcare Staffing is seeking a travel nurse RN Med Surg / Telemetry for a travel nursing job in Waco, Texas. · Job Description & Requirements · Specialty: Med Surg / Telemetry · Discipline: RN · Start Date: 06/05/2024 · Duration: 13 weeks · 36 hours per week · Shift: 12 ...
Travel Nurse RN

5 days ago

MedPro Healthcare Staffing Waco, TX, United States

MedPro Healthcare Staffing is seeking a travel nurse RN Med Surg / Telemetry for a travel nursing job in Waco, Texas. · Job Description & Requirements · Specialty: Med Surg / Telemetry · Discipline: RN · Start Date: 06/04/2024 · Duration: 13 weeks · 36 hours per week · Shift: 12 ...
Travel Nurse RN

5 days ago

MedPro Healthcare Staffing Waco, TX, United States

MedPro Healthcare Staffing is seeking a travel nurse RN Med Surg / Telemetry for a travel nursing job in Waco, Texas. · Job Description & Requirements · Specialty: Med Surg / Telemetry · Discipline: RN · Start Date: 06/04/2024 · Duration: 13 weeks · 36 hours per week · Shift: 12 ...
Travel Nurse RN

5 days ago

MedPro Healthcare Staffing Waco, TX, United States

MedPro Healthcare Staffing is seeking a travel nurse RN Med Surg / Telemetry for a travel nursing job in Waco, Texas. · Job Description & Requirements · Specialty: Med Surg / Telemetry · Discipline: RN · Start Date: 06/04/2024 · Duration: 13 weeks · 36 hours per week · Shift: 12 ...
Travel Nurse RN

5 days ago

MedPro Healthcare Staffing Waco, United States

MedPro Healthcare Staffing is seeking a travel nurse RN Med Surg / Telemetry for a travel nursing job in Waco, Texas. · Job Description & Requirements · Specialty: Med Surg / Telemetry · Discipline: RN · Start Date: 06/04/2024 · Duration: 13 weeks · 36 hours per week · Shift: 12 ...