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    Rep III, Customer Service - Long Beach, United States - APL Logistics

    APL Logistics
    APL Logistics Long Beach, United States

    3 weeks ago

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    Description

    Job Description Rep III, Customer Service (CLS) (1st Shift) - Carson CA XW ) **Description**

    *As a condition of employment, employees must be able to comply with APLLs mandatory vaccination policy as of January 1st, 2022, with exception for medical or religious accommodations. Employees must receive the single dose vaccination or the first dose of a two-dose vaccination by Dec. 3, 2021; and must receive the second dose of a two-dose vaccination by January 1, 2022. Non-compliance is ground for termination for cause. CLS hourly floor operators are exempt from this mandate until further guidance is received from OSHA.*

    **Overview:**

    Customer Service Representative III is responsible for communications with customers in a professional, prompt, and effective manner which includes responding to inquiries, processing orders and handling complaints. *The CSR III fulfills all CSR II level responsibilities in addition to overseeing the daily activities of the CSRs under the direction of management.*

    Within the scope of this position's responsibilities, the incumbent must apply the APL Logistics Continuous Improvement (ACI) Model for operational efficiency to improve business processes, increased proficiency and increase efficiency through waste elimination while at the same time, meeting the corporate values and objectives.

    **Responsibilities:**

    This position is responsible for, but not limited to, the following:

    Assists the supervisor/manager in assuring that good relations with the customers are maintained by all the representatives. Any and all complaints are handled in a courteous and efficient manner. Solicits customer feedback and regularly reports responses to supervisor. Negative feedback or response is promptly reviewed with the supervisor.

    Assists supervisor/manager in directing the daily activities of Customer Service Representatives (CSR) which includes but is not limited to:

    + Coordinating even, daily work flow among all personnel.

    + Assuring that all shipments of product are handled on a timely basis.

    + Ensuring that inbound shipments are entered into the inventory in a timely, efficient manner.

    + Ensuring accurate customer invoicing is processed to include inbound recurring and EMO billing.

    + Ensuring accurate physical and cycle count inventories.

    + Processing and releasing of adjustment orders.

    Resolves difficult customer problems. Maintains a good working relationship with customers. Reports all customer feedback and assists the other customer service reps in resolving customer problems.

    Provides training for new hires and provides input on performance levels of CSR I and II

    Process & input all customer orders timely and accurately. Generate Coordinates requests made by customers with supervisors/managers and CSR's.

    Maintains complex metrics, records & reports as required. Ensures that inventory records are current and accurate. Prepares and maintains other records as required.

    Processes adjustments & produces invoices timely and accurately. Assures proper invoicing of accounts by verifying computer-generated invoices.

    Acts as liaison between warehouse personnel and customer. Resolves problems as they occur and ensures that accurate and complete information is conveyed to all concerned

    Works with Administration to ensure proper supply levels are maintained.

    Audits productivity statistics of CSR's to ensure Company standard are maintained.

    Ensures filing system is kept current and complete.

    Assists in collection activities for past due accounts receivable.

    **Key Result Areas:**

    Apply the APL Logistics Continuous Improvement (ACI) Model for operational efficiency to improve business process, increase proficiency and increase efficiency through waste elimination

    Apply the 5S Lean methodology to sustain a safe, clean and orderly facility.

    Position requires the incumbents performance to meet and occasionally exceed standards as set by the company for safety, quality, productivity and customer services.

    **Qualifications**

    Qualifications:

    High School Diploma or equivalent required

    Minimum of three (3) years customer service or inventory control in the distribution and logistics industry is required

    Must have good communication and interpersonal skills

    Must be proficient in data entry

    Advanced spreadsheet skills required.

    Must possess elevated level of skills to manage and resolve EDI issues.

    Ability to read and comprehend basic instructions, to interpret documents such as safety rules, operating and maintenance instructions and procedures

    Ability to write legibly

    Must have good math skills

    Ability to make decisions on customer acceptance based on past experience

    Above average verbal, writing, and grammar skills in English

    Must have attention to detail for continuous mental and visual attention

    Must be strong in customer focus

    Must act in a professional manner

    Must be able to maintain information as confidential

    Must be a team player

    **Additional Knowledge, Skills & Abilities**

    Some PC & college level courses preferred

    Must be able to adapt and respond to change.

    Must be action oriented

    Teamwork - showing a commitment to teamwork and collaboration.

    Respect - extending dignity and respect to all people.

    Integrity - fostering trust and a positive work environment.

    Innovation - bringing creativity to the workplace.

    Customer Focus - achieving Company, department, and personal goals through a strong customer focus.

    **Primary Location**

    : US-CA-Carson

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