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    Event Planning and Production Manager - Melbourne, United States - Florida Institute of Technology

    Florida Institute of Technology
    Florida Institute of Technology Melbourne, United States

    2 weeks ago

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    Description
    The Office of Events and Protocol oversees all internal and external events on campus.

    The office supports Florida Tech's mission of teaching, research, and service through the effective development and management of events that communicate and enhance Florida Tech's reputation for excellence, especially events specific to the visibility of the university.

    The Event Planning and Production Manager will assist the campus community with the planning, development and execution of high-profile, major events that benefit the university and enhance its image, reputation and attractiveness as worthy focus of various forms of support.

    The Event Planning and Production Manager will report to the Assistant Vice President of the Office of University Events and Protocol.

    This position requires daily interaction with internal and external stakeholders. Position requires flexibility in work schedule due to evening and weekend events.


    Responsibilities Include:


    Work with the AVP to develop a university event strategy that supports the goal of enhancing Florida Tech's image and reputation to build community partnershipsAssist departments across campus with event design, strategy, show flow, promotion, and registration of attendees for large-scale, high-visibility university eventsManage external event vendor relationships, including prospecting and contract negotiationManage the purchasing for major, high-visibility university eventsAssist AVP with advising members of the Florida Tech community on official university events processes and protocolsCreate and oversee event communications and promotional collateral in partnership with the Communications and Marketing Offices.

    Partner with the VP of University Communications and External Affairs on presidential remarks at eventsCollaborate with Marketing to increase Florida Tech's brand recognition at all university events, especially community-facing eventsAssist AVP with selection, training, scheduling, and development of Presidential Student AmbassadorsCollaborate with the internal events team to coordinate all operational logistics such as catering, AV, IT, security, and facilities servicesPartner and consult with various academic and administrative units on campus to achieve their individual event goals and objectivesEnsure consistency and quality for all university-hosted eventsManage comprehensive event planning resources for all Florida Tech departments to utiliz

    Requirements Include:

    Bachelor Degree preferred; 3-5 years of related event planning and management experience requiredMinimum 2-5 years of experience required in area of expertiseProven ability to direct and manage multiple projects and deadlines effectively and efficientlyDemonstrate the ability to interact with a wide range of constituenciesMust possess excellent organizational and communication skills (including effective writing skills)Experience with web based services including social mediaKnowledge of the appropriate questions to ask in guiding a client through conference planning processAbility to analyze information, assess situations, and make fast, intelligent decisions based on established policiesValid driver's licenseKnowledge of computer office applications such as Microsoft OfficeKnowledge of EMS and Social Tables (or related event management and room diagramming software) is a plusEqual OpportunityFlorida Tech does not discriminate on the basis of race, color, gender, religion, sexual orientation, national origin, disability, genetic information, age, pregnancy, parenting status, veteran status or retirement status in its activities and programs.

    In accordance with Title IX of the Education Amendments of 1972, Florida Tech does not discriminate on the basis of sex.

    Inquiries concerning the application of the non-discrimination policy may be directed to the Office of Title IX at John E.

    Miller Office Building (401QAD), 150 West University Blvd, Melbourne, FL 32901, , or , or to the U.S. Department of Education Office for Civil Rights.

    Americans with Disabilities ActPlease notify us at least five days in advance if a reasonable accommodation for a disability is needed by calling the Office of Human Resources at Annual Security & Fire Safety ReportThe federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) requires colleges and universities, both public and private, participating in federal student aid programs to disclose campus safety information, and imposes certain basic requirements for handling incidents of sexual violence and emergency situations.

    Florida Tech's 2023 Annual Security and Fire Safety Report includes statistics for the previous three years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by Florida Tech; and on public properly within, or immediately adjacent to and accessible from, the campus.

    The numbers provided include crime statistics that were reported to local law enforcement agencies, campus security and other Campus Security Authorities.

    The report also includes institutional policy statements regarding campus safety and security measures; descriptions of prevention and awareness programs; related university procedures and important guidance; and other essential safety information.

    You can obtain a printed copy of this report at the Department of Security Welcome Center located at 3126 Panther Place, during normal business hours, or by accessing the following web site Annual Security and Fire Safety Report 2023.Official TranscriptsOfficial transcripts of all collegiate work must be sent directly from the attended institution to the Office of Human Resources prior to the first day of employment.

    All international degrees must have a course-by-course official evaluation and translation sent to the Human Resources Office directly from an evaluation company affiliated with the National Association of Credential Evaluation Services, Inc.

    (NACES).We are an E-verify employer
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