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    Assistant Manager - San Antonio, United States - SYLIS Property Management

    SYLIS Property Management
    SYLIS Property Management San Antonio, United States

    2 weeks ago

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    Description

    Job Description

    Job DescriptionSalary: $21Hr. Plus Benefits

    JOB DESCRIPTION

    SYLIS PROPERTY MANAGEMENT, LLC

    ASSISTANT MANAGER

    REPORTS TO: Property Manager

    SUPERVISES: Leasing Agent, Maintenance Personnel

    EXTERNAL CONTACTS:

    Residents

    Vendors


    OUTPUT OF JOB (SCOPE AND PURPOSE)

    Responsible for keeping accurate property records, for seeing to it that available space is leased, that tenants are retained, and that the property is effectively maintained within budget parameters.

    PRIMARY RESPONSIBILITIES

    AREA 1: ASSIST MANAGER/ACTING MANAGER

    1. Assist Property Manager with resident renewals.

    2. Help resolve resident disputes and problems.

    3. Help with gathering data for preparation of annual property budget.

    4. Supervise and direct staff in absence of Property Manager.

    5. Schedule make-readies to prepare units for new residents.

    6. Inspect units to ensure readiness and adherence to company standards.

    7. Take calls for maintenance request from residents.

    8. Call back residents to check on maintenance performed.

    9. Purchase necessary parts, supplies and services that are within budget.

    11. Perform after hours "on call" duties as required.

    12. Help plan and direct social activities.

    AREA 2: COLLECT RENTS AND SECURITY DEPOSITS

    1. Collect all rents and security deposits.

    2. Send all paperwork is sent on a timely manner.

    NTV forms by the 6 th of the month

    Lease renewals by the 15 th of the month.

    Monthly mail outs being sent out by the 20 th of the month.

    3. Post rent and miscellaneous income receipts.

    4. Initiate eviction procedures for residents.

    5. Maintain accurate records of rent collections.

    6. Record the time and date of collections.

    7. Posting and following-up on NSF checks.

    8. Turn over bad debts to collection agency.

    9. Keep rent or utility delinquency to a minimum.

    10. Keep copies of all deposit, and credit card purchases accurately.

    AREA 3: PREPARE REPORTS AND PAPERWORK

    AREA 4: LEASING PROPERTY

    1. Generate traffic of prospective residents.

    2. Make appointments with prospects.

    3. Qualify prospects.

    4. Sell them on the merits of the property.

    5. Close the lease.

    6. Process lease applications and all paperwork associated with generating a lease.

    7. Insure the timely move in of new residents.

    8. Generate new leases through working with local employers, locators and current

    residents.

    9. Complete market surveys.

    10. Maintain property at a high occupancy rate (above 95%)

    SKILLS, KNOWLEDGE AND PERSONAL CHARACTERISTICS

    The following skills, knowledge and personal characteristics desirable for job success:

    1. Bookkeeping experience

    2. Ability to communicate effectively

    3. Ability to sell

    4. Preference for working with others

    5. Ability to assert yourself

    6. Preference for detail work

    7. Ability to work well under pressure

    8. Self-motivation and self-direction

    9. Bi-lingual skills

    10. Ability to work without direct supervision

    11. Review monthly income and expense reports and report on any variance from budget.

    12. Ability to supervise a staff

    13. Safety conscious

    PHYSICAL DEMANDS & WORK ENVIRONMENT: GOOD PHYSICAL CONDITIONS

    Frequent sitting

    Stress

    Travel (Proper insurance and driving rules apply)

    Moderate walking

    Computer use

    Light lifting and carrying

    Work Environment:

    Inside office / outside work

    Work around traffic areas

    Slippery or uneven walk areas

    Exposure to dust, insects, animals, weather, humidity and the general public.

    Employment at this company required that you be capable of performing the essential

    functions of the job for which you are applying, effectively and safely. It is your responsibility

    As an employee to keep up with any changes that are made to this job description.

    Employment at this company required that you be capable of performing the essential functions of the job for which you are applying, effectively and safely.

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