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    Office Services Coordinator - Charlotte, United States - Net2Source Inc.

    Net2Source Inc.
    Net2Source Inc. Charlotte, United States

    3 weeks ago

    Net2Source Inc. background
    Description

    Job Title: Office Services Coordinator

    Location: 1120 South Tryon Str, Charlotte, NC 28203

    Duration: 2 Months (Contract to hire based upon performance)

    Shift: M-F: 8AM-5PM

    Summary

    • As an Office Services Coordinator you will perform administrative activities including opening, sorting, and routing of incoming and makes preparations for outgoing correspondence, post, mail and packages; coordinates special mailings.
    • You will coordinate the receipt, storage, and issuance of stationary, and office supplies and lead all aspects of periodic inventories and reorders items.
    • You are also the first point of contact for internal facilities issues and does the logging of maintenance and cleaning for office/location services.

    Responsibilities

    • Receive and direct incoming calls and visitors to appropriate personnel.
    • Tackle routine issues and problems accordingly.
    • Assist Concierge in providing general hospitality services and maintaining a client-ready reception area, conference rooms and other shared areas.
    • Request building and/or equipment.
    • Provide back-up support to Concierge in performing general clerical duties such as distributing and tracking packages, posting mail, and arranging messenger.
    • Troubleshoot regarding missed deliveries.
    • Schedule and coordinate meetings held within the office to include conference room reservation, equipment needed for meetings and catering.
    • Coordinate the accurate maintenance of office equipment to include copiers, phone systems and printers (color and B&W) - tackle minor equipment problems independently.
    • Oversee the correct maintenance of off-site storage records (tape back-up and hard copy) - provide mentorship to Concierge on company document retention policies and procedures.
    • Supervise relationships with vendors that provide services and goods to the office.
    • Assist in the completion of the office Business Continuity plan.
    • Follow basic work routines and standards in application of work.
    • Impact through defined duties, and methods and tasks are described in detail.
    • Deliver your own output by following defined procedures / processes under close supervision and mentorship.
    • Use interpersonal skills to exchange straightforward information.
    • Draft reports and correspondence and answer common inquiries or complaints from clients, co-workers, and/or supervisors.

    Qualification:

    • Years' Experience Required: 1+ of related experience
    • Education Requirements: HSD or GED
    • Systems/Software Proficiencies: Microsoft Office Suite

    Top 5 Must have Skills:

    • Customer service/concierge oriented
    • Intermediate skills with Microsoft Office software (Excel, Word, PowerPoint, and Outlook).
    • Ability to comprehend and interpret instructions and ask clarifying questions to ensure understanding.
    • Implement existing procedures to address straightforward problems; has limited opportunity to exercise discretion.
    • Ability to thrive in a fast-paced work environment.
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