Office Assistant - Chelsea, United States - Mass General Brigham Healthcare at Home

Mass General Brigham Healthcare at Home

Verified Company

Chelsea, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Office Assistant

Mass General Brigham Home Care, an affiliate of Mass General Brigham, is committed to supporting patient care, research, teaching, and service to the community.

We place great value on being a diverse, equitable and inclusive organization as we aim to reflect the diversity of the patients we serve.

At Mass General Brigham, we believe in equal access to quality care, employment and advancement opportunities encompassing the full spectrum of human diversity:

race, gender identity, sexual orientation, ability, religion, ethnicity, national origin and all the other forms of human presence and expression that make us better able to provide innovative and cutting-edge healthcare and research.

Description
Mass General Brigham Home Care serves patients from rehabilitation after illness or injury, to chronic disease management.

We are dedicated to providing the highest quality specialized care designed to meet the patients' unique needs with the goal of optimizing independence and quality of life.

Our clinicians are highly skilled and able to function both independently and as part of an interdisciplinary team.

We value the uniqueness of our employees who are a reflection of the communities and patients that we serve. Our attractive and comprehensive benefits package is designed to meet the needs of our employees.

Job Summary
Provide a variety of administrative and clerical tasks to support daily operations. Distribute, maintain and track equipment inventory for clinical staff. Coordinate and communicate information to managers, administrative and clinical staff. Prepare information, run various computer reports, perform data entry, and file related documentation. Cross-train to perform back-up to clinical schedulers.

Cross-train to perform receptionist duties, triage incoming telephone calls, sort, distribute and process incoming and outgoing mail, maintain postage meter and office equipment.

Will maintain inventory, order and distribute supplies.

Key Activities

Maintain inventory of staff equipment (cell phones, pagers, supply bins, etc.). Distribute and maintain tracking system for equipment. Provide setup information to users.
Maintain inventory for a variety of office supplies and forms
Order and maintain medical supplies and inventory
Order medical equipment; distribute and track inventory.
Oversee maintenance and operation of office equipment
Resolve minor facility issues either directly or by contacting appropriate vendor or landlord
Local travel required.

Qualifications and Experience

Strong computer skills with Microsoft Office experience required and ability to learn other specialized software
3 years experience performing a variety of administrative tasks, including knowledge of office equipment
Experience in healthcare setting preferred
Strong verbal, written and electronic communications skills
Demonstrated customer service and strong interpersonal skills
Patience and understanding when dealing with a variety of customers
Strong organizational and detailoriented skills
Ability to work with and maintain sensitive and confidential information
Flexible with ability to adapt to changing situations and willing to support wherever needed
Ability to work independently, be selfdirected and contribute as a member of a team
Local travel required to drive to various local offices

EEO Statement

Primary Location MA-Chelsea-Home Care Chelsea

Work Locations Home Care Chelsea 70 Everett Ave Suite 505 Chelsea 02150

Job Administrative Support

Organization Mass General Brigham Healthcare at Home

Schedule Full-time

Standard Hours 40

Shift Day Job

Posted Shift Description Monday - Friday 8 -4:30 No Holidays No weekends Unless project requirement

Employee Status Regular

Recruiting Department PHH Shared Service Bureau

Job Posting May 12, 2024