- Liaise with building management and security, proactively leading on maintenance and facilities issues to ensure best-in-class environment for employees and guests.
- Develop and implement preventive maintenance schedules to ensure the longevity and functionality of office equipment and facilities.
- Support logistical aspects related to event security.
- Work closely with Events and Audiovisual teams to ensure event spaces are maintained and fully functional.
- Conduct regular inspections to identify areas for improvement and address any safety hazards promptly.
- Serve as the primary point of contact for facility-related issues and requests.
- Maintain a clean, organized, and welcoming office environment.
- Monitor and maintain optimal inventory levels to meet organizational demands, anticipating restocking needs while minimizing excess or obsolete inventory.
- Collaborate across the organization to forecast demand, coordinate inventory movements, and address inventory-related issues.
- Project-manage and coordinate logistics for upcoming major office move.
- Manage vendor relationships and invoice payment for central services, using and other related systems. Oversee timely processing of credit card reconciliations and expense reports.
- Support Director, Operations in developing and tracking Operations budgets.
- Provide back-up for the Receptionist as needed; greet and direct visitors in a professional, friendly, and hospitable manner.
- Other duties may be assigned to meet business needs.
- Bachelor's Degree or higher preferred.
- Outstanding communication and interpersonal abilities.
- Familiarity with office and facility management procedures and basic accounting principles.
- Minimum 2-3 years of customer service, facility management, and administrative experience.
- Ability to multi-task in a fluid environment.
- Strong, demonstrated experience with the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint).
- Ability to work independently on assigned tasks as well as to accept direction on given assignments.
- Excellent organizational, logistical, and administrative skills.
- Professional appearance.
- Ability to move equipment weighing 50 or more pounds.
- Experience managing, coordinating, or assisting with a significant office move preferred.
- This position may be required to work evenings, weekends and other non-standard work hours as needed.
- This position is not eligible for remote work as duties require physical presence at the office.
- Interest in international relations or international policy is a plus.
-
Director of Operations + Finance
4 days ago
Georgetown University Washington, United StatesLocated in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals i ...
-
Atlantic Council Washington, United StatesThe Deputy Director for Operations will report to the Senior Director of the Rafik Hariri Center and Middle East Programs and work across the entirety of our portfolio, including about 30 staff and 10 workstreams, leading personnel and financial management, as well as budgeting a ...
-
Finance Operations
6 days ago
Guidehouse Washington DC, United StatesFinance & Accounting Consulting · Travel Required : · Our professionals help our clients to identify, evaluate, and solve some of their most complex challenges, assisting them in achieving their strategic goals and objectives to fulfill their mission. We help our clients transf ...
-
Finance Operations
1 week ago
Guidehouse Washington DC, United StatesFinance & Accounting Consulting · Travel Required : · Our professionals help our clients to identify, evaluate, and solve some of their most complex challenges, assisting them in achieving their strategic goals and objectives to fulfill their mission. We help our clients transf ...
-
Finance Operations
5 days ago
Guidehouse Washington DC, United StatesFinance & Accounting Consulting · Travel Required : · Our professionals help our clients to identify, evaluate, and solve some of their most complex challenges, assisting them in achieving their strategic goals and objectives to fulfill their mission. We help our clients transf ...
-
Director of Finance and Operations
1 day ago
Green Hedges School Vienna, United States**Director of Finance & Operations** · Green Hedges School seeks an experienced full-time **Director of Finance & Operations **to start July 1, 2024. Green Hedges School is a private independent school serving ages 2 through Grade 8 with approximately 190 students in Vienna, VA, ...
-
Finance Operations Associate
1 week ago
dnc Washington, United States Full timeThe Finance Operations Associate assists the Director of Finance Operations and works with other Finance Operations Associates to manage reviewing and tracking briefing materials for finance events with both internal and external principals and surrogates. The Finance Operations ...
-
Director of Finance and Operations
6 days ago
DREAMING OUT LOUD INC Washington, United StatesJob Description · Job DescriptionJob Title: Finance and Operations Director · FLSA Status: Exempt · Reports to: Executive Director · Start Date: mid to late May 2024 · *WFH 2 Days per week · COMPANY DESCRIPTION · Dreaming Out Louds mission is to create economic opportunities for ...
-
Director of Finance and Operations
1 week ago
DREAMING OUT LOUD INC Washington, United StatesJob Description · Job DescriptionJob Title: Finance and Operations DirectorFLSA Status: ExemptReports to: Executive DirectorStart Date: mid to late May 2024 · *WFH 2 Days per week · COMPANY DESCRIPTIONDreaming Out Loud's mission is to create economic opportunities for the DC metr ...
-
Finance Operational Risk Management
3 days ago
Fannie Mae N/A, United StatesJob Description · As a valued colleague on our FORM (Finance Operational Risk Management) team, you will provide expert advice on and guide the team in assessing and identifying potential risks that may threaten our reputation, safety, security, and/or financial success. You wil ...
-
Finance Operational Risk Management
1 week ago
Fannie Mae N/A, United StatesJob Description · As a valued colleague on our FORM (Finance Operational Risk Management) team, you will provide expert advice on and guide the team in assessing and identifying potential risks that may threaten our reputation, safety, security, and/or financial success. You wil ...
-
Finance Operational Risk Management
1 week ago
Fannie Mae N/A, United StatesJob Description · As a valued colleague on our FORM (Finance Operational Risk Management) team, you will provide expert advice on and guide the team in assessing and identifying potential risks that may threaten our reputation, safety, security, and/or financial success. You wil ...
-
Finance Operational Risk Management
1 week ago
Fannie Mae N/A, United StatesJob Description · As a valued colleague on our FORM (Finance Operational Risk Management) team, you will provide expert advice on and guide the team in assessing and identifying potential risks that may threaten our reputation, safety, security, and/or financial success. You wil ...
-
Finance Operational Risk Management
4 days ago
Fannie Mae N/A, United StatesJob Description · As a valued colleague on our FORM (Finance Operational Risk Management) team, you will provide expert advice on and guide the team in assessing and identifying potential risks that may threaten our reputation, safety, security, and/or financial success. You wil ...
-
Finance Operational Risk Management
3 days ago
Fannie Mae N/A, N/A, United StatesJob Description · As a valued colleague on our FORM (Finance Operational Risk Management) team, you will provide expert advice on and guide the team in assessing and identifying potential risks that may threaten our reputation, safety, security, and/or financial success. You wil ...
-
Operations and Finance Coordinator
1 week ago
SNAC International Arlington, United States Full timeThis is a great opportunity for a professional who is passionate about operations, membership, and accounting to become an integral member of the energetic and collaborative team at SNAC International. Founded in 1937, SNAC International (formerly Snack Food Association) is the l ...
-
Finance Operational Risk Management
1 week ago
Fannie Mae N/A, N/A, United StatesJob Description · As a valued colleague on our FORM (Finance Operational Risk Management) team, you will provide expert advice on and guide the team in assessing and identifying potential risks that may threaten our reputation, safety, security, and/or financial success. You wil ...
-
Finance Operational Risk Management
1 week ago
Fannie Mae Washington DC, United StatesJob Description As a valued colleague on our FORM (Finance Operational Risk Management) team, you will provide expert advice on and guide the team in assessing and identifying potential risks that may threaten our reputation, safety, security, and/or financial success. You will e ...
-
Operations and Finance Coordinator
6 days ago
SNAC International Arlington, United StatesTHIS POSITION IS HYBRID IN ARLINGTON VA. WE ARE IN THE OFFICE 3 DAYS A WEEK · This is a great opportunity for a professional who is passionate about operations, membership, and accounting to become an integral member of the energetic and collaborative team at SNAC International. ...
-
Operations and Finance Coordinator
1 week ago
SNAC International Arlington, United StatesThis is a great opportunity for a professional who is passionate about operations, membership, and accounting to become an integral member of the energetic and collaborative team at SNAC International. Founded in 1937, SNAC International (formerly Snack Food Association) is the l ...
Facility and Office Manager, Office of Finance and Operations - Washington, United States - Atlantic Council
Description
Overview
The Atlantic Council seeks a professional, energetic, and experienced Facility and Office Manager to ensure the efficient operation of our office space and facilities and provide administrative and operational support to the Office of Finance and Operations. The ideal candidate will be responsible for ensuring a safe, productive, and well-maintained environment for our staff and visitors. This role requires a combination of strong organizational skills, attention to detail, and effective communication skills. Special consideration will be given to candidates with experience managing, coordinating, or assisting with a significant office move.
This position is based onsite in our Washington, DC headquarters. Pay is commensurate with experience, education, and organizational equity, with offers starting at $65,000.
Job responsibilities
Facilities Management:
Office Operations:
Administrative Assistance:
Qualifications
Facility and Office Manager, Office of Finance and Operations professionals in Washington, D.C.
-
Gil Huerta
Cybersecurity Analyst ( Active TS/SCI )
-
Satsuki Weissleder
Administration Professional
-
Mark Victor Lagumbayan
Document Controller / Construction Administrator
-
Matthew Brown
I am a young professional with experience in government affairs and policy work
-
Sullivan Gaudreault
Filmmaker and Digital Media Specialist