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    IT Vendor Management Specialist Lead - Raleigh, United States - LanceSoft

    LanceSoft
    LanceSoft Raleigh, United States

    2 weeks ago

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    Description

    Typical Experience: 48-60 months


    IT Vendor Management Specialist Lead - Contract Development and Compliance Job Description

    Key Responsibilities

    As a member of the DHB Contract Management and Procurements Unit, work includes consulting with DHB leadership, business owners, and other stakeholders in obtaining contract services, technical consulting services, facilitating evaluations, training, guidance and recommendations for improving procurement operations, while ensuring fiscal responsibility.



    I. Contract Development and Procurement Management
    Resolve contractual and interpretive differences between vendors and business units.
    Develop procurement documents and recommend procurement strategies.

    Provide support to ensure contract objectives align with key stakeholders' expectations and provide project status throughout the contract development phases.

    Knowledge of IT procurement best practices, rules and regulations, Division policies and procedures, and market conditions
    Evaluate and analyze bids, coordinate source selection activities and recommend award.
    Exhibit strategic thinking capability with strong leadership and negotiation skills.
    Perform risk analysis and recommend action to minimize risk .
    Participate in vendor protests regarding vendor selection and contract awards.
    Perform analysis of total cost of ownership of IT commodities, services and equipment

    Lead the execution of the strategic sourcing methodology for high-value, complex requisitions, collaborating with State Procurement and end-users as required / appropriate.

    Apply sound business judgment and work in a deadline-oriented environment .


    II. IT Contract Management
    Review and assist with negotiating contracts and contract amendments, in all areas of complexity, with minimal supervision
    Provide recommendations on business risks to contract owners, coordinate appropriate additional reviews from departments such as Security, depending on contract type
    Ensure compliance with Federal/State Policies and Standard Operating Procedures
    Evaluate vendor documents to determine acceptability based on business unit needs and Federal/State standards
    Develop and promote strategic partnerships with stakeholders


    III. IT Contract Monitoring
    Organize, deconstruct, interpret and monitor contracts and clauses to drive standardization
    Contribute to the identification of opportunities for improving the operation of the contract
    Contribute to the identification of instances where contract requirements have not been met, addressing remedial action
    Recommend future remedial or corrective action in alignment with the Terms and Conditions of the contract
    Assist in drafting contract documentation and related correspondence for audit and management purposes


    IV. Program Management
    Assist in the planning, design and implementation of a Vendor Performance Management program including the policy, framework and procedures
    Contribute and execute overall strategy and vision of the Vendor Management team (VMU)
    Review vendor risk assessment outputs to ensure risk has been appropriately assessed
    Aid in design, creation and delivery of VMU training to internal stakeholders
    Ensure VMU documents and activities are performed in compliance with applicable laws, regulatory standards and company policies and procedures
    Participate in team's preparation and involvement in regulatory examinations
    Challenge and provide process improvement strategies on existing procedures and processes across the team to achieve efficiencies
    Understand Business Continuity Planning, Inherent Risk and Entity Level Controls
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