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    Administrative and Fiscal Coordinator, Field Operations and Administration - Richmond, United States - Virginia Cooperative Extension

    Virginia Cooperative Extension
    Virginia Cooperative Extension Richmond, United States

    18 hours ago

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    Staff
    Description

    Job Description

    This position works independently with general direction from the Senior Associate Director for Field Operations and Administration for Virginia Cooperative Extension. This role provides administrative support to the Senior Associate Director for Field Operations and Administration and supports the functions of Extension's district office coordinators. This team supports office functions throughout unit offices and serves as a resource for policy and procedure information and training programs. This role partners with district office coordinator and may function as a back-up to the district office coordinator in special circumstances. The essential duties for this position include performing the administrative, fiscal, and business functions, including ability to address routine and nonroutine fiscal issues; independently respond to requests for information or materials by phone, electronically, or in person; preparing and processing purchasing, accounting, and travel forms in Banner; knowledge of university, federal and state policies and procedures; oversee key civil rights compliance documentation; maintain accurate timely expense reports, including preparation of monthly reconciliation of budget reports for the unit; ability to work both independently and collaboratively; complete special projects and other duties as assigned with professionalism and tact and a service mindset.

    Required Qualifications

    Bachelor's degree in business or related field, or equivalent level of training and experience. Experience in scheduling and coordinating the daily operations of an office with minimal supervision; performing tasks that support the operation of a professional office environment; demonstrated computer skills in word processing applications, database management, electronic spreadsheets, e-mail and the internet; strong communication and interpersonal skills; experience managing time effectively for prioritizing multiple tasks. Experience with financial duties, such as reviewing and processing procurement transactions, monthly reconciliations, and accounts receivable and payable transactions with accuracy to comply with university policy, state and federal regulations.

    Preferred Qualifications

    Demonstrated competency in matters of diversity, equity, and inclusion. Demonstrated experience maintaining accounts and personnel records; strong knowledge of accounting principles, experience with Excel databases, Banner, Quicken, and an understanding of Commonwealth of Virginia policies and Generally Accepted Accounting Principles (GAAP); Experience with grant management. Knowledge of federal, state, and university civil rights laws and policies; Experience in a Cooperative Extension, college, or university setting. BS degree in an applicable discipline.

    Pay Band

    4

    Appointment Type

    Regular

    Salary Information

    $45,000 - $52,000

    Review Date

    June 13, 2024

    Additional Information

    The successful candidate will be required to have a criminal conviction check.

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