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    Human Resources Assistant-TC - Irvine, United States - Ultimate Staffing Services

    Ultimate Staffing Services
    Ultimate Staffing Services Irvine, United States

    2 weeks ago

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    Description

    Job Description

    Job Description

    Human Resources Assistant. Required 2 years experience.

    Our client is an Employee Oriented FUN place to work located in Irvine, CA.

    Not only are they professional and well-established, and they are also fun & caring as well

    Their employees are welcoming and kind.

    The position: Fully Onsite in Irvine near the OC Airport

    Human Resources Administrative Assistant

    The right candidate will be currently working as an HR Assistant, HR Coordinator or HR Administrative Assistant.

    You must have at the very minimum 2- 3 years of current HR department background as an assistant.

    Must be able to work Monday - Friday 8:00 am -5:00 pm Onsite.

    · Responsible for daily administrative tasks of the Human Resources department including filing, scanning, review and distribution of faxes, copying, organizing departmental files, ordering and maintaining supplies, and other HR administrative support services.

    · Maintain corporate office equipment, by placing service calls and ensuring copiers/faxes are ready for use on a daily basis.

    · Set-up/clean-up of company functions (i.e. birthday and Associate recognition events); and other activities

    · Responsible for processing invoices from third-party HR providers

    · Assist with the Pre-employment process as needed including providing follow-up on any missing information or missing forms from candidates and/or hiring managers.

    · Prepare New Hire Packets for orientation and other employee packets as necessary.

    · Provide backup administration on the Onboarding process including preparing, compiling, and sorting source documents, completing Form I-9's.

    · Assist with creating employment agreements and other related documents for transfers and promotions as needed.

    · Assist with maintaining COVID-19 Logs and preparing Exposure Notices as needed.

    · Establish and maintain the HR archive system including active and terminated personnel files,

    · Take initiative to interact with department team members and assist with tasks.

    · Assist with special projects as assigned, answering incoming calls and distribution of mass mail-outs.

    · Provide administrative support to the Human Resources Manager and Director as needed.

    · Foster and maintain customer satisfaction through friendly, effective and efficient handling of employee questions in person and on the phone.

    · Demonstrate initiative, personal awareness, professionalism, integrity and exercise confidentiality in all areas.

    Must possess a valid driver's license and proof of auto insurance.

    Must maintain an acceptable driving record

    Please apply or email:

    All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

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