Administrative Assistant - San Bernardino, United States - Community Action Partnership of San Bernardino

Community Action Partnership of San Bernardino San Bernardino, United States

1 day ago

Description

Job Description

Candidate MUST submit a COMPLETE ADP profile (i.e., education, employment history, etc.). A resume WILL NOT BE ACCEPTED in lieu of a complete candidate profile. Incomplete candidate profiles will be rejected.

This is a TEMP to HIRE position. The candidate selected for this role MUST agree to work through our partner staffing agency and complete the maximum amount of hours before converting to full time regular employment.

ABOUT COMMUNITY ACTION PARTNERSHIP OF SAN BERNARDINO COUNTY

Community Action Partnership of San Bernardino County (CAPSBC) is a non-profit public benefit corporation and is one of the 1,100 Community Action Agencies nationwide dedicated to assisting low-income individuals and families become stable and self-sufficient. As the designated Community Action Agency for San Bernardino County, the largest county in the continental United States, CAPSBC is charged with serving over 800,000 low-income families and individuals, elderly, and homeless residents of San Bernardino County each year. CAPSBC delivers services to 78 San Bernardino County cities and communities.

Mission: Community Action Partnership of San Bernardino County works with our communities by supporting, advocating for, and empowering low-income residents to achieve self-sufficiency.

Vision: By 2021, Community Action Partnership of San Bernardino County will be the premier social services Agency that eliminates the effects of poverty by empowering people to obtain the knowledge and skills to achieve self-reliance and economic life at a time.

POSITION SUMMARY

Food Bank: We value dignity and quality in all facets of our organization. Our Administrative Assistant works closely with our staff team to ensure all administrative needs are met. The Administrative Assistant is a self-directed, highly organized, and detail-oriented individual with experience in database software, Microsoft Suite, and customer service. They work closely with a diverse group of individuals in a compassionate manner. The individual keeps close track of office processes and ensures all administrative work is up-to-date and organized.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Maintain all files for organization.
Develop and maintain knowledge of all organizational software and databases.
Prepare large-quantity mailers for distribution (appeal letters, newsletters, party invitations, etc.)
Create weekly, monthly, and annual reports for staff, external communications, and partner.

agencies

Take board meeting minutes.
Maintain board meeting records, files, policy manuals.
Maintain donor database, including up-to-date donations, addresses, other contact information.
Prepare and mail tax letters and thank-you card for monetary and in-kind donors.
Keep pantry stocked with food labels, intake cards, CSFP and SNAP applications, volunteer.

applications

Prepare and distribute necessary reports to Montana Food Bank Network and other food rescue.

partners

Oversee the maintenance of client database to ensure the organization has correct and appropriate.
data needed for grants and other fund development.
Maintain confidentiality regarding all client, donor, and volunteer information.

KNOWLEDGE OF

The following are required for this position:
Ability to work with a diverse group of individuals in a compassionate manner.
Experience working in an office setting.
Equivalent combination of education and experience may be considered.
Desired Professional Competencies:
Ability to cultivate and maintain positive rapport with peers, clients, volunteers, and community partners.
Recognizes diversity in gender, race, culture, and other differences and actively seeks.
perspectives and an understanding of differences that support a healthy and vibrant organization.
Creative, innovative approach to job responsibilities

ABILITY TO

List the most essential abilities and skills required for this.
Understand, model and articulate CAPSBC's commitment to diversity, excellence, and professionalism in all facets of the work.
Communicate and deal diplomatically and tactfully with persons from varied social, economic, and cultural backgrounds over the telephone and in person.
Proficiently operate standard office equipment, including computer hardware and software applications. (i.e., Microsoft Office, Word, Excel, Windows, PowerPoint, and Access).
Operate Agency/personal vehicle for official business purposes in a safe manner.

MINIMUM EDUCATION AND EXPERIENCE

Bilingual Spanish/English a plus.
Excellent interpersonal skills
Knowledge of social service delivery systems
Knowledge of local County and City resources
Good organizational, time-management and communication skills.
High attention to detail
Individuals must work well independently and be part of a team.

PHYSICAL AND ENVIRONMENTAL REQUIREMENTS

Position requires intermittent sitting, standing, walking, twisting, and bending.
Simple grasping and hand manipulation, as well as reaching above and below shoulder level.
Must be able to lift heavy objects weighing up to twenty-five (25) pounds.
Requires working indoors in temperature-controlled environment with occasional exposure to outside weather conditions and some exposure to copies and printer chemicals and/or fumes.
The noise level in the work environment is low to moderate.

CAPSBC is an EQUAL OPPORTUNITY / ADA COMPLIANT EMPLOYER. For further information regarding this position, contact the Human Resources Division at

8:00 am to 5:00 pm; some weekends may be required; some travel may be required.

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