- Answers, screens and prioritizes incoming calls (responding to inquiries and client needs)
- Monitors high volume of incoming emails (organizes, deletes and responds as instructed by Shareholder)
- General document production and word processing, maintaining client files, opening and distributing mail, correspondence, conflicts, intake and client coordination regarding billing
- Serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Shareholder
- Reconciles complex expenses, process reimbursements, and enter time for Shareholder in timely manner
- Heavy calendar management. Frequent review of calendar with Shareholder to discuss travel, meetings, and what materials are needed. Updates calendar with deadlines and adjusts as deadlines are modified
- Proactively and professionally coordinates, compiles, organizes, and prepares materials for meetings and clients
- Arranges client meetings, schedules conference calls in multiple time zones
- Performs and researches conflict checks on new clients and matters
- Drafts/proofreads/revises correspondence, engagement letters and other legal documents
- Maintains and updates comprehensive contact information, notifying staff of updates
- Follows-up with team members on workflow and deadlines
- Maintains electronic and paper filings
- Works closely and effectively with other department members to successfully complete projects
- Assists with other department activities as needed, and performs additional duties and responsibilities as assigned
- Self-starter, proactive, and high attention to detail, outstanding organizational skills and the ability to manage time effectively
- Position also requires the ability to work under pressure to meet strict deadlines, effectively prioritize multiple tasks
- Strong problem-solving skills, takes initiative and uses good judgment, excellent follow-up skills
- Superior interpersonal and communication skills (oral and written), professional demeanor and presentation
- Recognize confidential, sensitive, and proprietary information and maintain such information as confidential
- Ability to establish and maintain effective working relationships with all levels of the organization and collaborate well in a team
- Provide outstanding client service, meet high quality standards for services and meet or exceed client expectations. Proactive in seeking innovative ways in which to help others
- Bachelor's Degree is required, preferably in a related program such as Paralegal Studies, Legal Studies, Business, Finance
- Minimum of five or more years of litigation paralegal/legal secretarial work in California state and federal courts is required; experience supporting senior level executive shareholders
- Computer proficiency in Windows-based software and Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook
- Exceptional computer skills with the ability to learn new software applications quickly.
-
Customer Support Specialist
2 days ago
Freightek LLC San Francisco, United StatesTristique tellus feugiat sagittis mattis ut ipsum amet enim gravida lectus accumsan scelerisque lectus at anon nibh rutrum at eget sed. · Lorem ipsum dolor sit amet, consectetur adipiscing elit. Sagittis, ut nec morbi sagittis turpis mauris, pulvinar in. Vulputate ut mauris non a ...
-
Ground Support Equipment Specialist
1 week ago
McGee Air Services San Francisco, United States**McGee Air Services is looking for a **Ground Support Equipment Specialist** **to join our SFO team Are you hard working, dedicated, and looking to make an impact on our organization devoted to becoming an Employer of Choice.** · **Job Title**: · Ground Support Equipment Special ...
-
Ground Support Equipment Specialist
1 week ago
McGee Air Services San Francisco, United States**McGee Air Services is looking for a **Ground Support Equipment Specialist** **to join our SFO team Are you hard working, dedicated, and looking to make an impact on our organization devoted to becoming an Employer of Choice.** · **Job Title**: · Ground Support Equipment Special ...
-
Philips San Francisco Bay Area, United States**Job Title**: Sales Support, Clinical Specialist VeriSight 3D ICE (Intracardiac Echo) - (Northern California) · The **_VeriSight_**_ Clinical Specialist_** will represent our Philips' VeriSight Pro 3D ICE (Intracardiac Echo Catheter), to Interventional Cardiologists and Electrop ...
-
Instructional Support Specialist
1 week ago
Oakland Unified School District Oakland, United States**_Ref: PCN2898_** · *** · **This position is 0.8 FTE.** · *** · *** · *** · **TITLE**: · *** · **Instructional Support Specialist, Special Education** · *** · **REPORTS TO**: · *** · **Assigned Supervisor** · *** · *** · **DEPARTMENT**: · *** · **As Assigned** · *** · **CLASSIFI ...
-
Instructional Support Specialist
1 day ago
Oakland Unified School District Oakland, United States**_Ref: PCN1039_** · *** · **This position is 0.8 FTE.** · *** · *** · *** · **TITLE**: · *** · **Instructional Support Specialist, Special Education** · *** · **REPORTS TO**: · *** · **Assigned Supervisor** · *** · *** · **DEPARTMENT**: · *** · **As Assigned** · *** · **CLASSIFI ...
-
Nstructional Support Specialist
1 day ago
Oakland Unified School District Oakland, United States**_Ref: PCN4480_** · *** · **This position is 0.8 FTE.** · *** · *** · *** · **TITLE**: · *** · **Instructional Support Specialist, Special Education** · *** · **REPORTS TO**: · *** · **Assigned Supervisor** · *** · *** · **DEPARTMENT**: · *** · **As Assigned** · *** · **CLASSIFI ...
-
IT Support Specialist
1 week ago
Penn State University University Park, United States**JOB DESCRIPTION AND POSITION REQUIREMENTS**: · **Level: Support** · **Shift: 3rd Shift (Monday - Friday 11PM - 7:30AM, Eastern Standard Time)** · **Salary: $42,000 - $46,000** · **Application Requirements: To be considered applicants must submit both resume and cover letter at ...
-
IT Support Specialist
6 hours ago
Zuora Redwood City, United StatesCompany Overview · At Zuora, we do Modern Business. We're helping people subscribe to new ways of doing business that are better for people, companies and ultimately the planet. It's an approach resulting from the shift to the Subscription Economy that puts customers first by bui ...
-
Specialist / it support specialist
2 weeks ago
SmartBiz Loans San Francisco, CA, United StatesSenior IT Support Specialist - San Francisco or Austin** · San Francisco, CA / Information Technology / Full-Time **No sponsorship available for this role, now or in the future.** This role is a combination of on-prem and remote so proof of vaccination is required. Also, Python o ...
-
IT Support Specialist
1 week ago
Hays Recruitment San Francisco, United StatesHays Investor · Work for Hays · About Us · Find Us · For Job Seekers · For Organizations · Australia · Austria · Belgium · Brazil · Canada · Chile · China · Colombia · Czech Republic · Denmark · France · Germany · Hong Kong SAR · Hungary · Italy · Japan · Lu ...
-
Support Specialist
1 day ago
Qonten San Francisco, United States**Support Specialist (Morning Hours)** · | Fri, 24 Dec :15:27 GMT · And Canada must satisfy federal, state, provincial and local legal requirements of the job. Conduct cash reconciliation and bank deposits and time edits. Participate in the truck un-load and stocking processes ...
-
IT Support Specialist
4 days ago
Diligente Technologies San Francisco, United StatesTitle- IT Support Specialist · Duration: 6+ Months · Location- San Francisco, CA · Day-to-day responsibilities will involve · Responsibilities: · Primary point of contact interfacing directly with executive-level staff to deliver outstanding customer service. · Have strong analyt ...
-
IT Support Specialist
3 days ago
Diligente Technologies San Francisco, United StatesTitle- IT Support Specialist · Duration: 6+ Months · Location- San Francisco, CA · Day-to-day responsibilities will involve · Responsibilities: · Primary point of contact interfacing directly with executive-level staff to deliver outstanding customer service. · Have strong ...
-
IT Support Specialist
1 week ago
Tradeshift San Francisco, United States**IT Support Specialist** · San Francisco, CA, USA · Full-time · Department: IT · **Company Description** · Tradeshift is a unicorn in the fintech industry. We are disrupting a typically stagnant environment by connecting companies of all sizes and providing them with the pl ...
-
IT Support Specialist
2 weeks ago
Databricks San Francisco, United StatesGAQ125R65 · Location : San Francisco, CA · At Databricks Information Technology, we are a product led organization transforming the way we work from how easy it is to use our IT services to the applications we develop that help us scale seamlessly in face of incredible growth. ...
-
IT Support Specialist
2 days ago
Financial Services IT San Francisco, United StatesJob Description · Job DescriptionDo you enjoy working with a variety of people and technologies each day? · Do you excel at providing technology and business solutions to smart, driven individuals? · If you answered yes to these questions then we have an exciting opportunity that ...
-
IT Support Specialist
1 week ago
Varsity Technologies San Francisco, United StatesAbout The Field Services Team · The Field Services team is a group of dedicated professionals who have a single purpose to deliver the highest level of customer experience to clients. The Field Services team works in partnership with their clients to ensure that their technology ...
-
IT Support Specialist
4 days ago
edgecomputingassociation San Francisco, United StatesLocation · San Francisco, California , · United States · About the Field Services Team · The Field Services team is a group of dedicated professionals who have a single purpose to deliver the highest level of customer experience to clients. The Field Services team works in partn ...
-
Sales support specialist
1 week ago
Stellar Enterprises New Baden, United StatesAre you looking for a work environment that promotes teamwork every day? Do you value versatility and variety over routine? As a (Junior) Sales Administrator (m/f/d) at Erhardt & Fischer, you will represent our successful service company. We are passionate about implementing our ...
Executive Support Specialist - San Francisco, United States - Greenberg Traurig
Description
Description
The San Francisco office of Greenberg Traurig, a global law firm, currently has an excellent full-time employment opportunity for an Executive Support Specialist in the Labor & Employment Department. We offer competitive compensation and an excellent benefits package.
Position Summary:
The Executive Support Specialist will support the Firm's Chairman of Northern California as well as collaborate with other shareholders, associates, and legal support specialists on the day-to-day labor & employment/litigation functions for our Firm's robust Labor & Employment Practice Group. Further, this position requires three (3) days a week of in-office work. This position is NOT eligible for a fully remote schedule. The current core office days for San Francisco are Tuesday, Wednesday, and Thursday with work from home options on Mondays and Fridays, business needs permitting. This candidate will be required to possess a four-year degree and at least 3-5 years of experience in California state and federal litigation.
Duties & Responsibilities:
Skills & Competencies:
Qualifications & Prior Experience:
The expected annual base salary range for this position is $100,000 to $120,000. Actual pay will be adjusted based on experience and other job-related factors permitted by law. Regular, Full time employees may be eligible for a discretionary bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, 401K, vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, voluntary critical illness and cancer insurance and pet insurance. Commuter and Transit programs may also be available in certain markets.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applications with arrest and conviction records.
Greenberg Traurig is an Equal Opportunity Employer and committed to diversity and inclusion in the workplace. Individuals seeking employment at Greenberg Traurig are considered without regards to race, color, religion, sex, sexual orientation, gender identification, national origin, age, marital status, ancestry, disability, veteran status, or genetic information, among other protected bases.
In support of our unwavering dedication to putting diversity, equity, and inclusion into action, GT participates in the Mansfield Rule Certification Program. This Program, which is administered by The Diversity Lab, aims to increase diverse representation in the legal industry. In July 2020, we achieved Mansfield Rule 3.0 Certification. A year later, in 2021, we achieved Mansfield 4.0 Certification Plus, meaning we went beyond the requirements of the original Mansfield program. Most recently, in 2022, GT gained Mansfield Rule 5.0 Certification Plus - again achieving the highest level of certification a law firm can obtain. GT is currently participating in the Mansfield Rule 6.0 Certification Program. Providing your data during the application process helps us with achieving our goals and with meeting reporting/record-keeping obligations under federal and state law and other legal requirements. Providing your data is entirely voluntary and will not be considered in the hiring process or thereafter. Any information that you do provide will be treated confidentially.
Executive Support Specialist professionals in San Francisco
-
Fernanda Borges de Moura
Executive Assistant
-
Sofia Reizin
Chile and California Licensed Attorney
-
Kineret Stanley
Data Scientist (ex-Apple, ex-Google)
-
Meghan Keaton
Recruiter at beBee
-
kshitija gupte
Sr. Data Scientist
-
Summer Burris
Event Programs Specialist