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Business Operations Manager
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Arizona State University Phoenix, United StatesArizona PBS, under Executive Administration, is seeking a highly motivated and engaging Business Operations Manager (BOM) to coordinate business operations in a fast-paced and complex department. This position manages a broad range of responsibilities with a strong focus on AP, A ...
Work Management/Business Operations Manager - Phoenix, AZ, United States - Arizona State University
Description
Business Operations ManagerArizona State University
Downtown Phoenix
Arizona PBS, under Executive Administration, is seeking a highly motivated and engaging Business Operations Manager (BOM) to coordinate business operations in a fast-paced and complex department.
This position manages a broad range of responsibilities with a strong focus on AP, AR, and Travel processing with multiple departments within Arizona PBS.
Ideal candidates have a keen eye for detail and accuracy, strong understanding of financial practices, exemplary customer service skills including a collaborative approach with partners, experience managing confidential and sensitive information, and value continuous process improvement.
Arizona PBS is a unique university environment providing financial, travel, purchasing, human resources and operations to support public broadcasting that specializes in the education of children, in-depth news and public affairs, lifelong learning, and the celebration of arts and culture.
Process or approve unique university expenditure/travel reimbursements in accordance with established travel and financial policies; provide timely and courteous travel/expenditure trouble-shooting support and training to staff.
Serve as the business office liaison, partnering to facilitate proper handling of financial and transactions, approve transactions within designated limits, review charges for compliance with FCC, CPB, ASU and sponsoring agency/contract conditions and requirements ensuring expenses are allowable on funding source and appropriate backup documentation is secured.
Work closely with director as a knowledgeable resource regarding FCC, CPB, ASU financial compliance policy and procedures; maintain exceptional knowledge of these practices and policies to provide guidance to internal and external stakeholders.
Manage a variety of account expenditures; review documentation for accuracy and compliance; maintain and reconcile detailed budgets for various accounts; inform management of irregularities and proceed with corrective action.
Prepare a variety of procurement-related documents exercising discretion and independent judgement and in accordance with ASU policies including statements of work, MOUs, informal quote summaries, independent contract checklists, speaker agreement forms, expense reimbursement forms, and other document development as requested.
Organize and/or prepare departmental monthly reconciliation financial reports; Work under deadlines, manage multiple responsibilities and duties, while navigating interruptions and unclear and/or changing situations.
Coordinate or assume other duties or projects as assigned or directed.
Bachelor's degree in a related field and six (6) years of directly related administrative experience which includes three (3) years of supervisory experience; OR, Ten (10) years of directly related administrative experience which includes three (3) years of supervisory experience; Experience using ASU enterprise systems including Peoplesoft for HR and Workday for financial, budgeting and forecasting; Concur for travel.
Experience being a problem-solver who takes initiative, manages workloads effectively, and sets priorities while being flexible.
Experience in building strong relationships and ability to influence without authority.
Activities are performed in an environmentally controlled office setting, subject to extended periods of sitting, keyboarding, and manipulating a computer mouse.
Use of critical thinking to make decisions and/or analyze and report data/results.Regular use of standard office equipment including, but not limited to computer workstation/laptop (keyboard, monitor, mouse), printer, fax, calculator, copier, telephone and associated computer/technology peripherals.
Arizona PBS is located on the ASU Downtown Phoenix Campus in the Cronkite School of Journalism and Mass Communication building at 555 N Central Ave, Suite 500 Phoenix, AZ 85004Flexible Work Options
Arizona PBS specializes in the education of children, in-depth news and public affairs, lifelong learning, and the celebration of arts and culture — utilizing the power of noncommercial television, the Internet, educational outreach services, and community-based initiatives.
We represent and serve Arizona by listening to our communities so we can create enriching content that educates, inspires, and connects.
Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access.
This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves.
Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines.ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.
Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer.All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.
Notice of Availability of the ASU Annual Security and Fire Safety ReportIn compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU's Annual Security and Fire Safety Report is available online at You may request a hard copy of the report by contacting the ASU PD at
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ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.
Fingerprint Check Statement
This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.
Application deadline is 3:00PM Arizona time on the date indicated.
ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.
Only electronic applications are accepted for this position.
For example, a four year Bachelor's degree is equal to four years of experience.