Sr. Financial Manager - Baltimore, United States - Johns Hopkins University

Description

Reporting to the Director of Financial Operations, we are seeking aSr. Financial Managerwho will be responsible for providing daily oversight of the JHFRE Financial Operations unit and support for Facilities Management's large and complex $125M annual operating budget. The position oversees a team of support staff responsible for processing and reviewing thousands of business transactions annually.

The Sr. Financial Manager oversees the development and monitoring/management of operating, designated and discretionary budgets for all Departments and areas within JHFRE (currently ~86 cost centers across various areas). This role manages, in collaboration with the Director of Financial Operations, the annual fiscal budget submissions to University Administration as well as the various JHU Schools for whom various JHFRE cost allocations are key components to their budgets. It performs comprehensive financial analysis and projections, related to expense or revenue trends, to improve Departmental operational and financial effectiveness. Analyzes complex financial data for decision making purposes and to ensure effective and efficient use of resources.

The Sr. Financial Manager oversees Financial Operations team with responsibility for a substantial number of financial processes and transactions, including campus space rate charges to all Divisions, processing of invoices, high quantity of financial and budget systems entries, review and reconciliation of financial activity, SAP account maintenance, travel reimbursement processes, purchase requisitions, etc. Monitors compliance with JHU policies, regulations and restrictions.

This position is a key liaison with departments both within and outside of JHFRE, the UA Divisional Business Office, JHFRE Directors and other JHFRE Leaders, Vendors, Customers, and Other Clients and JHU Offices. The Sr. Financial Manager is also required to fulfill the duties and authority of the Director of Financial Operations in the Director's absence.

Specific Duties & Responsibilities

Budgetary

• Plays an active role in the development of all JHFRE fiscal year annual operating budgets which are reviewed with JHFRE Leadership, UA Leadership with some of the budgets then being presented to the various JHU Divisional Business Officers (DBO's). This includes developing complex models, performing reconciliations, performing different types of analysis, meeting with key stakeholders throughout the process, budget development and related report preparation, submission and presentation.
• Responsible for the development and management/monitoring of operating and discretionary budgets, variance analysis and related projections as well as minor and major capital submissions for certain areas within JHFRE (Plant Operations, etc.)
• Prepares, presents and defends budget proposals to both Departmental and Divisional Leadership.
• Analyzes and assesses financial operations and develops methods to optimize practices and resources. Makes recommendations to Director of Finance regarding improvements to Financial Operations processes and reporting.
• Analyzes and interprets fiscal budget trends, expenditures and revenue patterns for all areas within JHFRE and shares/communicates findings & recommendations with Leadership for decision making purposes.
• Maximizes revenues and keeps expenses down using in depth understanding of the revenue and expense budgets across the Department.
• Analyzes expense data and makes budget adjustment recommendations and cost reduction measures to various Managers and others in JHFRE Leadership in relation to their respective budgets.
• Develops and monitors complex reports, trend analysis and forecasting to help Managers and JHFRE Leadership in developing business plans for new lines of business or existing lines of business that need to be modified, streamlined or recalibrated.
• Ensures that budgetary goals and objectives are met within audit compliance requirements both internal and external to JHU. Provides guidance and answers questions relating to University and Facilities Management policies and procedures both internal and external to department.
• Produces financial analysis and develops financial modeling to support decision making. Develops budget monitoring systems, analyzes budget issues or potential for budget impact, provides alternative solutions and resolves problems.
• Manages transformative initiatives such as accounting system conversions, document management system conversion, and updates to reporting systems that will impact daily JHFRE Departmental operations.
• Assists the Director of Financial Operations, JHFRE Leadership and the UA Business Office with special fiscal projects, financial impact analysis, staffing analysis and other analytical needs.
• Reviews and analyzes detailed annual salary budgets, quarterly forecasts, and 5-year projections.
• Manipulates SAP data to create meaningful Executive level financial reports for forecasting, trending, and results analysis to be used for management decision making. Includes providing data to external vendors to generate Benchmarking, Comparative Peer Institution Analysis and other reports.
• Provides leadership, coaching, development, and other aspects of performance management for three direct reports (Sr. Financial Analyst, Sr. Budget Analyst & Budget Specialist).
• Partners with JHFRE leadership on strategic financial planning by translating strategic and financial goals into budgetary requirements. Serves as point of direct contact and provides recommendations for financial and budgetary issues.

Financial Operations

• Responsible for the direct supervision of accounts payable, accounts receivable, and other financial activities for JHFRE.
• Directs and approves online payment requests, purchase orders, blanket orders, emergency orders, wire transfers, procurement cards and expense transfers generated by multiple system users.
• Collaborates with appropriate internal and external administrative offices to ensure that required policies and procedures are followed. Assists in all internal and external audit reviews.
• Develops, implements and documents standard operating procedures.
• Holds routine meetings with JHFRE leadership to review financial performance and management. Maintains on-going communication with department heads to develop and incorporate short and long range financial, operational and strategic planning.
• Maintains JHFRE cost centers involving over $125M annually.

Technical

• Oversees maintenance and integrity of financial master data for division.
• Oversees SAP database by reviewing and approving all changes to master data.
• Responsible for maintenance and integrity of SAP workflows, roles and security supporting all JHFRE SAP users, including setup, training and assistance.
• Serves as Departmental Subject Matter Expert (SME) for system implementations, i.e new Oracle budget planning system, anticipated ERP (SAP) replacement.
• Business Analytics - Develop dashboards for departmental financial and operational activity for JHFRE leadership and department heads. Translate financial and operational needs to create special financial reports and analysis for JHFRE leaderships as needed.
• Provides financial consultation and direction for significant, critical and complex projects, business operations and initiatives.

Supervision

• This position will supervise 3 positions.
• Sr. Financial Analyst
• Sr. Budget Analyst
• Budget Specialist

Other Duties

• Performs functions and assumes responsibilities of Director of Finance and Administration when the Director is not available to perform his or her duties.
  
• This description is a general statement of required major duties and responsibilities performed on a regular and continuous basis. It does not exclude other duties as assigned.
  

Special Knowledge, Skills & Abilities

• Successful change management skills
  
• Collaborative management style
  
• Superior written and oral communication skills, including the ability to present complex material in a useful and understandable fashion to diverse audiences.
  
• Build and sustain positive and collaborative working relationships with a wide range of constituents.
  
• Analytical thinker with proven planning skills.
  
• Ability to provide support of payroll processing functions if needed.
  
• Demonstrated experience with financial analysis, financial reporting, budget development and forecasting.
  
• Expert skill level in all Microsoft Office applications. Advanced knowledge of financial software applications and spreadsheets.
  
• Ability to work independently as well as part of a team in a high-volume environment.

• Bachelor's Degree in Finance, Accounting, Business or related field.
• Five years related progressively more responsible financial/accounting and financial management experience, e.g. planning, directing, monitoring, organizing and controlling the monetary resources of a department, center or unit. Requires experience working on a complex budget.
• Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.

• Master's Degree in related field.
• Three years supervisory experience.
• Enterprise Financial system experience, SAP or similar.
• Knowledge of JHU accounting and finance policies and procedures.

Classified Title: Sr. Financial Manager
Role/Level/Range: ATP/04/PF
Starting Salary Range: $84,700 - $148,300 Annually (Commensurate with experience)
Employee group: Full Time
Schedule: Monday - Friday
Exempt Status:Exempt
Location:Hybrid/JH at Keswick
Department name: Finance & Administration
Personnel area: University Administration