Procurement Compliance Coordinator - Columbia, United States - State of South Carolina

Description

Salary : $54, $101,712.00 Annually

Location : Richland County, SC

Job Type: FTE - Full-Time

Job Number: 164557/ /DPH

Agency: DHEC-CO/COS

Opening Date: 05/02/2024

Closing Date: 5/13/2024 11:59 PM Eastern

Class Code:: AC40

Position Number::

Normal Work Schedule:: Monday - Friday (8:30 - 5:00)

Pay Band: Band 7

Hiring Range - Min.: $65,000.00

Hiring Range - Max.: $85,000.00

Opening Date: 05/01/2024

EEO Statement: Equal Opportunity Employer

Agency Specific Application Procedures:: Please complete the state application to include all current and previous work history and education. A resume may be uploaded for review but will NOT be used to determine if an applicant has met the qualifications for the position or substitute for completing any section of the application. Supplemental questions are considered part of the application and must be completed. The quality of the application presented (completeness and accuracy as well as grammar and spelling) will be considered prior to the offer of an interview. A criminal records check will be conducted prior to an offer of employment. Supplemental questions are considered part of the application and must be completed. The quality of the application presented (completeness and accuracy as well as grammar and spelling) will be considered prior to the offer of an interview. A criminal records check will be conducted prior to an offer of employment.If you meet the requirements of the position and would like to be considered, you must submit a state application online. Please complete the state application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position. The quality of the application if an applicant has met the qualifications for the position. The quality of the application presented (completeness and accuracy as well as grammar and spelling) will be considered prior to the offer of an interview. A criminal record check will be conducted prior to an offer of employment. Applications will be accepted until 11:59 p.m. on the state closing date. Interviews will be conducted at the DHEC office located at 301 Gervais Street, Columbia SC

Veteran Preference Statement: South Carolina is making our Veterans a priority for employment in state agencies and institutions.

Job Responsibilities

Careers at DHEC: Work that makes a difference
Pursuing Excellence, Inspiring Innovation, Promoting Teamwork, Embracing Service, and Advancing Equity

The Procurement Manager II will be within the Division of Procurement Services in Central Office Administration - Finance & Operations (F&O) and will report to the Procurement Director. This person will serve as Procurement Compliance Coordinator for the agency. As the Procurement Compliance Coordinator, you will review procurement documentation created by staff. Your expertise will ensure accuracy, consistency, and adherence to the SC Consolidated Procurement Code and agency policies. You will coordinate audits, offer recommendations to management, and take necessary actions on unauthorized procurements. Additionally, you'll oversee special projects, develop solicitation documents, contracts, and purchase orders, and provide essential guidance to both centralized and decentralized staff. Responsibilities of the position will include:

Reviews procurement documentation created by procurement staff to ensure accuracy and consistency, maintaining compliance with the SC Consolidated Procurement Code and agency policies. Coordinates audits of procurement activities and provides recommendations to management. Performs necessary actions on any unauthorized procurements that are identified. Oversees special projects as assigned.

Acts as a seasoned procurement consultant for various regions and programs, offering guidance on specifications, policy, SCEIS issues, and related procurement matters. Develops solicitation documents, contracts, and purchase orders in accordance with agency processes.

Plans, coordinates, and oversees procurement operations within the Bureau of Business Management, ensuring adherence to applicable policies, rules, and regulations. Assumes leadership responsibilities in the absence of the Procurement Director.

Designs and executes a comprehensive training program for agency staff on purchasing procedures, including certification training and periodic updates. Provides ongoing guidance and updates on procurement matters to decentralized staff.

Oversees state-required quarterly reporting. Acts as primary approver for direct payment requests.
Minimum and Additional Requirements

Bachelor's degree in business, accounting, finance, or closely related field and at least eight (8) years of experience in government procurement.

Candidates without a bachelor's degree may be considered if they have at least ten (10) or more years of experience in government procurement.

Candidates must have experience developing and managing complex procurements and solicitations.
Preferred Qualifications

Knowledge of SCEIS SRM. Proficiency in MS Word and Excel. Thorough knowledge of the South Carolina (SC) Consolidated Procurement Code. Must have good communication and writing skills. Possess either Certified Public Procurement Officer (CPPO), Certified Professional Public Buyer (CPPB), and/or NIGP Certified Procurement Professional (NIGP-CPP) certification. Extensive knowledge of and at least two (2) years of experience with the S.C. Enterprise Information System (SCEIS) Purchasing module (SRM).
Additional Comments

This position is part of the South Carolina Department of Environmental Control's Bureau of Business Management, Procurement. The work performed supports DHEC's mission to improve the quality of life for all South Carolinians by protecting and promoting the health of the public and the environment. Effective July 1, 2024, this position will transfer to the South Carolina Department of Public Health created by Senate Bill 399 which provides for the creation of the Department of Public Health to assume the public health-related functions of DHEC.

DRIVING RECORD: If this position requires the applicant to possess a valid driver's license to operate a state vehicle or personal vehicle, any applicant being considered in the final stages of selection for the position will be required to provide a certified copy of a 10-year driving record.

EEO: SC DHEC is an equal employment opportunity/affirmative action employing agency. We are committed to a diverse workforce. SC DHEC does not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, age (40 or older), disability or genetic information.
EDUCATION: Institutions of Higher Learning must be recognized by the Council for Higher Education Accreditation. Applicants indicating college credit or degree(s) on the application may upload an unofficial copy of the transcript as an attachment to the application. Please note that the agency will require an official, certified copy of the transcript or diploma prior to hiring.

The South Carolina Department of Health and Environmental Control offers an exceptional benefits package for Full Time (FTE) positions that includes:

• Health, Dental, Vision, Long Term Disability, and Life Insurance for Employee, Spouse, & Children
• 15 days annual (vacation) leave per year
• 15 days sick leave per year
• 13 paid holidays
• Paid Parental leave
• State Retirement Plan and Deferred Compensation Programs
• REMOTE WORK: The option to work partially remote and / or have an adjusted work schedule may be available after six (6) months of employment.

Benefits for State Employees

The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.

Insurance Benefits
Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.

Retirement Benefits
State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.

Workplace Benefits
State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.

Note: The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.

01

Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education. The application and not an attached resume will be reviewed to determine if an applicant has met the qualifications for the position. I have read and acknowledge the above statement. (Yes or No; required)

• Yes
• No

02

Applicants indicating college credit or degree(s) on the application may upload an unofficial copy of the transcript as an attachment to the application. Please note that the agency will require an official, certified copy of the transcript or diploma prior to hiring. I have read and acknowledge the above statement. (Yes or No; required)

• Yes
• No

03

If this position requires the applicant to possess a valid driver's license to operate a state vehicle or personal vehicle, any applicant being considered in the final stages of selection for the position will be required to provide a certified copy of a 10 year driving record. I have read and acknowledge the above statement. (Yes or No; required)

• Yes
• No

04

How did you hear about this position? (Multiple choice, required)

• State NeoGov website )
• LinkedIn, Twitter, Facebook
• Employee Referral/Agency Recruiter
• College Job Board
• Job Fair
• External Job Board (SC Works, Indeed, Association)
• Other

05

Are you a current DHEC employee or have you ever been employed by DHEC? (Yes or No; required)

• Yes
• No

06

Would you be willing to accept a salary within the hiring range of $54,974 - $79,285? (Yes or No; required)

• Yes
• No

07

Which of the following best describes your highest level of education? (Multiple choice, required)

• A high school diploma or GED
• An associate degree
• A bachelor's degree
• A master's degree or higher
• None of the above

08

Which of the following best describes your experience in accounting, auditing, finance, banking, or a related field? (Multiple choice, required)

• Less than one (1) year of experience
• One (1) to three (3) years of experience
• Three (3) to five (5) years of experience
• Five (5) to seven (7) years of experience
• Eight (8) or more years of experience.
• Ten (10) or more years of experience

09

Do you have an extensive knowledge of and at least two years of experience with the S.C. Enterprise Information System (SCEIS) Purchasing module (SRM)? (Yes or No; required)

• Yes
• No

10

Do you have extensive experience developing formal Procurement solicitation documents (i.e. RFP, IFB, CBVB)? (Yes or No; required)

• Yes
• No

11

Do you possess Certified Professional Public Buyer (CPPB), Certified Public Procurement Officer, or (CPPO) certification? (Yes or No; required)

• Yes
• No

12

Do you have extensive experience developing formal Procurement solicitation documents (i.e. RFP, IFB, CBVB)? (Yes or No; required)

• Yes
• No

13

Do you have extensive knowledge of the S.C. Consolidated Procurement Code? (Yes or No; required)

• Yes
• No

14

Name and/or describe any training that you have completed related to the S.C. Consolidated Procurement Code. (Short answer; required)

15

Describe your experience with Microsoft Office software? (Short answer; required)

16

Do you have experience developing solicitations for and purchasing highly technical goods and services? (Yes or No; required)

• Yes
• No

17

If 'yes,' describe your experience with highly technical procurements, including examples. If 'no', please type N/A. (Short answer; required)

Required Question