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    director, public procurement - Oregon, United States - Rural Water Supply Limited

    Rural Water Supply Limited
    Rural Water Supply Limited Oregon, United States

    3 weeks ago

    Default job background
    Description
    Director, Public Procurement (Level 13, Band 8)
    Salary Range – $3,770,761 – $5,071,254 per annum and any allowance(s) attached to the post.
    Job Summary

    The Director of Public Procurement has the responsibility to ensure that works, goods and services required are procured and delivered in accordance with the Government of Jamaica (GOJ) Public Procurement regulations.

    Experience & Education
    B.Sc. in Business Administration, Management Studies, Public Administration, Public Sector Management Economics, Accounts or any related field

    Certificate in Public Procurement:
    UNDP/CIPS Level 3 of INPRI Level 4 and MIND
    Five (5) years related work experience in the procurement of goods and services
    OR

    Certificate in Public Procurement:
    UNDP/CIPS Level 3 or INPRI Level 4 and MIND
    Five (5) years related work experience in procurement of goods and services
    OR
    Diploma in Accounting, Business Administration or any related fields

    Certificate in Public Procurement:
    UNDP/CIPS Level 3 or INPRI Level 4 and MIND
    Seven (7) years related work experience in procurement of goods and services
    Required Knowledge, Skills and Competencies

    Core

    Excellent leadership and interpersonal skills
    Good customer relations skills
    Excellent oral and written communication skills
    Excellent problem-solving and negotiation skills
    Technical
    Sound knowledge of the Government Public Procurement Act 2015 & Regulations
    Sound knowledge of the FAA Act
    Sound knowledge of Supplies Management
    Knowledge of Project Management
    Knowledge of Budget Preparation
    Knowledge of Contract Management
    Knowledge of Tender Management
    Proficiency in the relevant computer application software
    Duties & Responsibilities
    Management / Administrative Responsibilities
    Provides advice to the Director, Corporate Services, other Directors and Managers on procurement policies and procedures
    Participates in the operational plan and work programmes
    Advises the officer responsible for Administration and Property Management of suppliers' reliability/suitability and performance
    Attends meetings of the Procurement Committee
    Represents the organization at Conferences, Workshops and Seminars
    Monitors and ensures that effective and up-to-date procurement records are maintained
    Monitors and ensures that procurement practices conform to the Financial Audit Act (FAA) and Government Procurement Guidelines
    Monitors and maintains an inventory listing of all equipment bought within RWSL
    Acts as purchasing agent on behalf of RWSL as well as local funded projects
    Prepares/Reviews policies and procedures for the entity
    Evaluates the performances of the Procurement Process along with the Head of the Division and Committee members
    Technical / Professional Responsibilities
    Act as eProcurement Coordinator and Lead Evaluator.
    Coordinate and conduct procurement compliance reviews.
    Coordinate and conduct organization procurement training seminars/workshops.
    Coordinate reports for submission to the MOFP, OCG, PPC and Cabinet.
    Ensure that tender documents are prepared in accordance to GOJ standards, disseminated timely and accurately.
    Monitor the organization's procurement activities to ensure conformity to the Procurement Plan.
    Oversee the contract award process.
    Oversee the tendering process.
    Provide advice on public procurement matters to officers.
    Represent Unit at Procurement and Contract Award Committees and Board meetings.
    Represent Organization at PPC Sector Committee, PPC, Cabinet Infrastructure Committee meetings.
    Review and approve contract award recommendations within the specified threshold.
    Review procedure for the procurement of works, goods and services carried out by the Organization.
    Review reports for submission to MFP, PPC, OCG and Cabinet.

    Provides the Finance and Accounts Division with the necessary assistance and information as it relates to the preparation of cheques for payments and reconciliation of accounts.

    Manages, monitors and controls the procurement of goods and services and ensures that the objectives and basic principles of procurement guidelines and procedures are complied with.

    Procures goods and services on a competitive basis without compromising quality and ensures proper storage.
    Monitors the issuing of purchase orders and follows up for receipt/delivery of goods and /or services.
    Prepares Budget for the Unit.
    Certifies all invoices, payment orders and commitment vouchers prior to submitting to the Finance Department.
    Acquires clearance letter from N.I.S.

    and National Housing Trust and Tax Compliance Certificate from the Collector of Taxes for the organization to be exempted from these taxes.

    Ensures that funds are allocated to meet the expenditure for goods prior to placement of orders and ensures that the procurement practices conform to procurement guidelines of the FAA Act.

    Monitors and maintains contacts in the commodity market to keep abreast of price movements, technological improvement and changes to ensure that orders for supplies are procured in the most efficient and economic manner.

    Informs the relevant offices of changes in the Government Procurement Guidelines and Procedures and ensures implementation is effected within the entity.

    Liaises with representatives of funding agencies and Government Departments on matters relating to purchases and external payments for goods to ensure that established guidelines, rules and regulations are adhered to.

    Assists Senior Directors in developing guidelines for establishing priorities in the allocation of resources.
    Liaises with customs brokers to ensure that imported goods are cleared from wharves and airports in time and in accordance with established Government Regulations

    Prepares and submits reports to the Ministry of Finance and Public Service for all goods purchased by the entity inclusive of cost and locations supplied.

    Monitors orders and re-orders levels to minimize the incidence of extravagance and waste.
    Human Resource Responsibilities

    Monitor and evaluate the performances of direct reports, prepare performance appraisals and recommend and/or indicates corrective actions where necessary to improve performance and/or attain established personal and/or organizational goals.

    Participates in the recruitment of staff for the Division/Unit and recommends transfers, promotions, terminations and leave in accordance with established human resource policies and procedures.

    Provides leadership and guidance to direct reports through effective planning, delegation, communication, training, monitoring and coaching.
    Ensure the welfare and development needs of skill in the Branch/Unit are identified and addressed.

    Establishes and maintains a system that fosters a culture of teamwork, employee empowerment and commitment to the Division's and organization's goals.

    Chair tender opening exercises conducted at the Organization.
    Participates in the evaluation of tenders.
    Performs any other duties that may be assigned.


    NOTE:
    Further details can be obtained from our website at
    Interested candidates are invited to submit a detailed rèsumè and application letter no later than

    February 23, 2024


    to:
    Only short-listed candidates will be contacted

    #J-18808-Ljbffr
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