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    Senior Lease Administration Associate - Dallas, United States - Mohr Partners

    Mohr Partners
    Mohr Partners Dallas, United States

    2 weeks ago

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    Description

    Job Description

    Job DescriptionDescription:

    Job Summary/Mohr Intro.

    Mohr Partners, Inc. is looking for a qualified individual to join our Lease Accounting team. The ideal candidate should be prepared to work in a fast-paced collaborative environment while managing the full scope of administrative services for our clients.

    Essential Functions

    • Abstract & review client leasing details and will gain visibility to client deliverables driving key initiatives for the client
    • Understand the basics of Lease Administration and will be a key player in ensuring accuracy and management of client leasing management
    • Ensure accurate reporting and reconciliation of information, and foster critical relationships between various individuals, teams, and our clients
    • Be responsible for the full scope of Lease Administration abstraction services including:
    • Coordination of abstractions from transition team
    • Coordination of abstractions required from regional teams
    • Project assignment and tracking of QC process
    • Client/vendor/landlord relationship management
    • Review CAM and other escalations & real estate tax invoices
    • Review data entry, validation, and management of lease documents
    • Review rent variance analysis and rent payment processing
    • Review Subtenant account management, and billing/collections of third-party tenant rents
    • Management of project abstraction services
    • Continuous monitoring, tracking, and reporting of critical dates to client.
    • Financial analysis and volume trends
    • Partnership with outsource providers
    • Invoice preparation
    • Streamlining current process and driving efficiencies
    • Approach client and key stakeholder interactions with a Customer First Mindset
    • Support, exposure, and leadership of other special projects as assigned by manager
    • Ensure date integrity
    • Set-up and maintain reminders for portfolios.
    • Identify potential conflicts in lease or other high-risk item; provide feedback and suggestions on lease language.
    • Create and conduct audit/year-end reconciliation functions along with tracking savings.
    • Reconcile invoices and resolve billing discrepancies; and identify any potential savings or discrepancies.
    • Review leases relative to pertinent lease information including free rent, prepaid rent, security deposits, etc.
    • Generate and distribute monthly, quarterly and/or annual client reports, ad hoc reports and conduct research related to client requests for information.
    • Establish and maintain relationships with both internal/external clients.
    • Assist in new client set-ups (when needed).
    • Review abstracts prepared by other team members.
    • Review and process the monthly rent files for client.
    • Provide guidance and training to Portfolio Administrators.
    • Review client estoppels and provide comments on issues or errors (if applicable).
    • Assist in additional department related projects as requested.
    • Accountable for delivery of projects against expectations, including on-budget and to outlined/agreed upon specifications
    • Keep on top of tasks and will remain agile, as you'll often need to reorganize your time day to day, to deal with your team's changing necessities and requests.
    • Other duties as assigned.

    Education & Experience

    • Qualifications: Any Graduation
    • Years of Experience: 5 - 8 Years
    • Visual Lease, Pro Lease, Lease Accelerator and/or Co-Star experience preferred
    • Proficient with Microsoft Office Suite (Word, Excel, Power Point)

    Certificates and/or Licenses

    • n/a

    Other Skills & Abilities

    • Excellent written and verbal communication skills.
    • Strong organizational and analytical skills. Ability to provide efficient, timely, reliable and courteous service to customers. Ability to effectively present information.
    • Ability to work independently and within a team to build relationships and interact effectively with business partners and clients.
    • Ability to multi-task, work successfully under pressure, and effectively prioritize and manage time and workload.
    • Understanding of and commitment to client services. Willingness to take on new challenges, responsibilities, and assignments. A desire to work within a diverse, collaborative, and driven professional environment.

    Physical Requirements

    • Involves work of a general office nature
    • Typically includes extended periods of sitting and/or operation of a computer for up to 8 hours a day and may involve periods of standing, such as operating at a copier/fax/scanner
    • Regularly required to talk, hear, and use hands and fingers to write and type
    • Ability to speak clearly so others can understand you
    • Ability to read and understand information and ideas presented orally and in writing
    • Ability to communicate information and ideas in writing and orally so others will understand
    • Regularly required to utilize vision abilities, allowing reading of printed material, graphics, and computer displays

    As an MBE with a full inclusion culture, Mohr Partners Inc. is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.

    Requirements:

    Must have experience with Airport Leases

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