Assistant Dean of Business Operations - Morgantown, United States - West Virginia University

Description

Description

The WVU Extension Service is currently accepting applications for an Assistant Dean of Business Operations.

About the Opportunity

As the Assistant Dean for Business Operations, you will report to the Dean and serve as the chief business and administrative officer. You will also serve as a member of the dean's leadership and strategic planning committee to support the long-range goals of the organization.

We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including:

• 37.5-hour work week
• 13 paid holidays (staff holiday calendar)
• 24 annual leave (vacation) days per year
• 18 sick days per year
  (for when you're ill, for when you need time to care for sick family, for your own, or your family's, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)
• WVU offers a range of health insurance and other benefits
• 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ's.
• Wellness programs

What you'll do:

Strategic & Financial Management Planning - The assistant dean for business operations supports strategic efforts through data management, analysis and benchmarking, interpretation and implementation of University policy, procurement support, business operations and management of federal excess property.

• The assistant dean has a highly complex structure to lead and manage which includes a budget of over $66 million in expenditures a year on a wide scope of funding sources to include millions in Federal, State, County, WVU Foundation, Research, and Fee funds. Our land grant mission is supported through federal appropriations from the U.S. Department of Agriculture with corresponding state match and by millions in county land grant support for operations in each of the 55 counties in West Virginia. The assistant dean is responsible for 55 County DA accounts, over 600 Foundation accounts, $17 million in sponsored funding, $11 million in federal land grant dollars, and over $53 million in Foundation funds.
  
• Build and maintain strategic relationships with deans, program directors, vice presidents, direct reports, and others within the organization to effectively execute financial and business strategies for the college.
• Create and establish methods of engaging all levels of management in the financial process and procedures so they can understand and contribute to the financial well-being of the college.

Financial Functions - The assistant dean for business operations works in consultation with the dean and associate deans to coordinate and oversee the implementation of strategic financial planning, day to day operations, procurement efforts related to innovations and partnerships, and budgetary and financial management and compliance with state, research, federal and other regulatory requirements.

• Advise the dean, associate deans, program unit directors, and other State Extension leaders on all matters related to the strategic, financial, business, and administrative functions of Extension Service.
  
• Serve as the principal college financial officer that interfaces with financial administrative officers at West Virginia University, WVU Research Corporation, and WVU Foundation.
  
• Evaluate the effectiveness of fiscal and administrative operations. Review, analyze and interpret fiscal activity and make decisions for improving operations and/or the financial position of the college.
  
• Ensure financial integrity and reliability through effective and efficient execution of financial stewardship responsibilities to help ensure the optimum use of the college resources.

Administration & Other Duties

• Supervise Extension Service's Business Operations unit and its personnel.
  
• Provide leadership to financial related positions across Extension units.
  
• Cultivate and maintain diversity initiatives by comprising a strategically aligned approach considering the needs of the organization.
  
• Review vacant positions in the Business Operations unit to determine a course of action for recruiting that aligns with the strategic goals and initiatives of the college and WVU.
  
• In consultation with the Talent and Culture HR Partner, manage hiring decisions, performance appraisals, scheduling, training, employee development, and disciplinary action for the Business Operations unit.
  
• Aid in preparing special projects requested by the Dean, Associate Deans, Unit/Center Directors or faculty and staff.
  
• Serve on University wide committees.

Qualifications

• Bachelor's degree in Accounting, Business Administration, Finance, or related required
• A minimum of five (5) years of experience in the following:
  • Financial experience including accounting, fiscal management, budgeting, forecasting and cost accounting.
    
  • Experience as a business officer (Assistant Dean, Director, or other at similar level) in a University setting, preferred.
    
  • Supervisory/management experience of personnel with documented successful leadership.
    
  • Experience working with Oracle and/or Workday systems, preferred.
• Possess the highest and most contemporary level of knowledge to lead the financial strategy and foundations of the institution to include resource allocation, risk-management indemnity, HR policies and procedures, and facilities management.
  
• Ability to apply analytical and critical thinking skills to support the institution in achieving its long-range strategic goals.
  
• Ability to research, draw logical conclusions, and problem solve to resolve complex issues related to financial projections and budgeting.
  
• Ability to learn and understand University, WVU Foundation, department policies, procedures, and Federal and State laws.
  
• Demonstrated skill in preparing data-driven analyses and reports.
  
• Knowledge of financial practice, generally accepted accounting principles (GAAP) and theories, and their application to accounting problems.
  
• Demonstrated effectiveness in leadership, supervision, and mentoring of direct reports.
  
• Ability to explain complex guidelines, justify recommendations, and interact with regulatory agencies.
  
• Ability to independently manage numerous projects and prioritize for timely completion.

Preferred Qualifications:

• Master's degree, preferred.

Certifications:

• Certified Public Accountant strongly preferred.

At West Virginia University, we leverage our talents and resources to create a better future for our state and the world. As West Virginia's land-grant university, WVU has three campuses that touch each corner of the state. The WVU System includes 518 buildings on 15,880 acres, Extension Service offices in all 55 counties, ten experimental farms and four forests.

From the groundbreaking R1 research of our flagship campus in Morgantown to the career-oriented programs of WVU Potomac State in Keyser to the technology-intensive programs at WVU Tech in Beckley - the contributions of WVU employees directly impact the 1.8 million people of West Virginia every day, no matter their role or position.

Service, curiosity, respect, accountability, and appreciation are the core values that unite Mountaineers, inspiring one another to work tirelessly and support others as they seek to reach new heights. After all, when you're a Mountaineer, impossible is just another mountain to climb.

Creating an inclusive, engaged, and dynamic learning environment is core to WVU's academic mission. We welcome candidates who can contribute a range of ideas, approaches and experiences.

To learn more about West Virginia University, visit View current career opportunities at

West Virginia University is proud to be an Equal Opportunity employer and is the recipient of an NSF ADVANCE award for gender equity. The University values diversity among its faculty, staff, and students, and invites applications from all qualified applicants regardless of race, ethnicity, color, religion, gender identity, sexual orientation, age, nationality, genetics, disability, or Veteran status.

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