- Welcome and guide visitors, clients, and callers.
- Manage mail, email, voicemail, and incoming/outgoing packages.
- Organize the printing, binding, and delivery of project documents.
- Maintain tracking spreadsheets for shipping and courier services to ensure accurate billing.
- Keep the office tidy and supplies organized; ensure coffee bars, food, and beverage coolers are stocked.
- Track monthly office supply expenses to adhere to the budget.
- Schedule and manage appointments, meetings, lunches, and conference room bookings.
- Coordinate staff events and assist in preparing for client events as needed.
- Arrange office lunch and learn sessions with vendors; handle food orders, track dietary restrictions, set up audio/visual equipment, document attendance, and clean up afterward.
- Report daily check balances to relevant parties.
- Oversee the maintenance of office facilities and equipment.
- Provide administrative support to the leadership team as required.
- Assist in editing the internal monthly newsletter(s).
- Support Human Resources as the team Culture Champion.
- 2 years office administrative experience required
- Proficient in MS Office is required.
- Experience in Adobe Suite (ex. Illustrator or Photoshop) is a plus
- Pay range: $20-25/hr
- Schedule: M-F 8a-5p
- Location: In office, Bloomington
- Type: Direct Hire
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Office Assistant
3 weeks ago
Mid-Northern Management Inc. Bloomington, United StatesJob Overview: · **Duties**: · - Assist with general office tasks such as filing, data entry, and organizing documents · - Manage front desk activities including answering phones, greeting visitors, and handling inquiries · - Support event planning and coordination · - Utilize com ...
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Box Office Assistant
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City of Bloomington Bloomington, United StatesThis is a part-time position which will support ticketing & customer service functions at the Bloomington Center for the Performing Arts, as well as Grossinger Motors Arena. This position will require flexible work hours including evenings and weekends. · This list may not includ ...
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Central Illinois Orthopedic Surgery Bloomington, United StatesGreeting patients professionally both in person and on the phone · - Answering phone calls in a timely manner · - Quickly answering or properly referring questions and issues · - Optimizing provider schedules and patient satisfaction with efficient scheduling · - Checking patient ...
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Aspen Technical Staffing, Inc Bloomington, Minnesota, United States Contract: · The candidate MUST sit in the CLIENT OFFICE · There's is NO remote, NO hybrid opportunity for this role. This personnel will be onsite everyday (M-F). · The Office Assistant is responsible for providing administrative support to the office location to ensure continuity of ...
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Office Assistant
2 weeks ago
Ultimate Staffing Services Bloomington, United StatesJob Description · Job DescriptionJob Duties/Description: · Welcome and guide visitors, clients, and callers. · Manage mail, email, voicemail, and incoming/outgoing packages. · Organize the printing, binding, and delivery of project documents. · Maintain tracking spreadsheets for ...
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Office Assistant
1 week ago
Roth Staffing Companies Bloomington, United StatesJob Duties/Description:Welcome and guide visitors, clients, and callers. · Manage mail, email, voicemail, and incoming/outgoing packages. · Organize the printing, binding, and delivery of project documents. · Maintain tracking spreadsheets for shipping and courier services to ens ...
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Office Assistant
1 week ago
Ultimate Staffing Services Bloomington, United StatesJob Description · Job DescriptionJob Duties/Description: · Welcome and assist visitors, clients, and callers. · Manage mail, email, voicemail, and package handling (incoming and outgoing). · Coordinate the printing, binding, and delivery of project documents. · Maintain tracking ...
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Office Assistant
1 week ago
Roth Staffing Companies Bloomington, United StatesJob Duties/Description:Welcome and assist visitors, clients, and callers. · Manage mail, email, voicemail, and package handling (incoming and outgoing). · Coordinate the printing, binding, and delivery of project documents. · Maintain tracking spreadsheets for shipping and courie ...
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Office Assistant EntryLevel
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Katapult Network Bloomington, United StatesKatapult Network is designed to help college graduates with zero to two years of professional experience find their next professional career opportunity. We focus on helping recent college graduates, with no experience, get access to full-time, entry-level opportunities with some ...
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Three Point Solutions Bloomington, United StatesJob Description · Job DescriptionJob title : Office Assistant / Bookkeeper · Client : Kitchen hood and grease exhaust cleaning company · Duration : Full time permanent role · Location : Bloomington, MN 55431 · Job Description: · As a member of our team, you'll be: · Using Microso ...
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Ameriprise Financial Bloomington, United States Full timeFull or Part time availability. Step into an instrumental role. Help conduct the smooth operation of a fast-paced-and friendly-financial planning office. This position supports the many different tasks for which the practice is responsible and ties directly to the overall busines ...
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Payroll and Benefits Coordinator
2 weeks ago
Westminster Village Inc Bloomington, United States: · **Benefits** · Medical, dental, vision and life insurance · 401k with company match · FSA · EAP program · Educational scholarships · Wellness program · Tuition reimbursement, and many more · **Duties** · Process bi-weekly payroll accurately using Paylocity to ensure accuracy ...
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Carle Health Bloomington, United StatesDepartment: Orthopedics/Sports Med - CWP · - Entity: Bloomington-Normal Service Area · - Job Category: Patient Care · - Employment Type: Full - Time · - Job ID: 42207 · - Experience Required: None · - Education Required: HS Diploma/GED · - Shift: Day · - Location: Bloomington-Nor ...
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State Farm Bloomington, United States Full timeOverview · We are not just offering a job but a meaningful career Come join our passionate team · As a Fortune 50 company, we hire the best employees to serve our customers, making us a leader in the insurance and financial services industry. State Farm embraces diversity and inc ...
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Illinois Wesleyan University Bloomington, United StatesThis position provides administrative support to the Vice President and Division of Diversity, Equity and Inclusion (DEI). Responsible for day-to-day operations and administrative support activities, managing independent projects, establishing effective project reporting and trac ...
Office Assistant - Bloomington, United States - Ultimate Staffing
Description
Job Duties/Description:
Requirements:
Additional Info:
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
