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    Event Coordinator - St Paul, United States - Ewald Consulting

    Ewald Consulting
    Ewald Consulting St Paul, United States

    3 weeks ago

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    Description

    **Event Coordinator**

    Events and Professional Development Saint Paul, Minnesota Minimum Experience **Entry-level** * Represents Ewald Consulting and the client organization to various client constituents committees, members, volunteers, potential members

    Ensures that client interests are top priority in all decision-making and event planning

    Consults with clients using a strategic approach to determine the purpose and objectives for all events

    Assesses client needs and desires for consideration in event planning

    Works directly (and often directs work) with client members and volunteers to develop and finalize event formats, virtual technology, agendas, topics, speakers, exhibit halls, and entertainment. This includes planning, attending and taking minutes for event committee meetings as needed.

    Manage the ordering of supplies such as bags, lanyards, ribbons, name badges, etc. Get quotes for supplies to ensure client is getting the best pricing coupled with quality

    Solicit quotes from various vendors on services such as transportation, speakers, entertainment, audio/visual, printing, etc.

    Coordinate packing and shipping for all supplies needed onsite. Manage packing list template and client specific lists to ensure a positive onsite experience

    Enter bulk registrations

    Manage registration onsite (can be handled by flex staff on smaller events)

    Orders awards for events as necessary

    Manage exhibitor confirmation process which includes sending exhibitor confirmation letters, collecting exhibitor representative names, preparing exhibitor kits for onsite information, exhibitor virtual tech sessions, etc. Create and manage exhibitor and sponsor resource page, as necessary.

    Manage communication process related to exhibitor confirmations including fielding questions, sending reminders, and tracking information received/not received

    Manage fulfillment of sponsorship benefits including collecting company logos and advertisements for printed pieces, confirming podium time, ordering special product (lanyards, bags, key cards), booth/table assignments

    Order onsite prizes as necessary

    Location Saint Paul, Minnesota Minimum Experience Entry-level

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