Administrative Assistant - Richmond, United States - Momentum Resource Solutions

Momentum Resource Solutions Richmond, United States

4 weeks ago

Description

Job Description

Our client, a national insurance company, is looking for an Administrative Assistant. This is a contract position where you'll be in the office from Mon to Thurs and have the flexibility to work from home on Fridays. Check out the details below:

Location: Richmond, VA

Job Type: 6-12 months

Primary Responsibilities:

Provide front-desk coverage, managing a multi-line phone system and directing incoming calls
Coordinate with building security for visitor entry
Welcome and guide visitors to meeting locations
Organize conference room bookings, set up rooms, and arrange catering
Maintain reception area, conference rooms, and kitchen in an orderly manner
Collaborate with maintenance staff and vendors for office upkeep and equipment maintenance
Offer administrative support to the investment team and Operations staff
Schedule meetings and travel arrangements
Handle tasks like file management, data entry, and presentation preparation
Assist with photocopying, scanning, filing, and data entry
Manage expense reports and handle shipping/receiving services
Keep track of office and pantry supplies, ordering and restocking as necessary
Coordinate daily lunch orders for in-office employees
Support team members and adapt to changing priorities
Assist with special projects such as office moves

Basic Qualifications:

High school diploma or equivalent
Previous experience as a receptionist or administrative assistant
Ability to multitask in a fast-paced environment
Strong written and verbal communication skills
Work ethic and attention to detail
Proficiency in Microsoft Office 360 (Excel, Outlook, PowerPoint)
Experience with Concur and SharePoint is a bonus
Availability to work 9:00 am-5:00 pm Mon-Fri, in the office Mon-Wed, Thurs, and WFH on Fridays
Capable of lifting and moving boxes up to 30 pounds

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