Executive Assistant - Arlington, United States - SAIC

SAIC

Verified Company

Arlington, United States

1 week ago

Posted by:

Mark Lane

beBee recruiter

Description

Job ID:

Location:
ARLINGTON, VA, US

Date Posted:

Category:
Program Management

Subcategory:
Project Analyst

Schedule:
Full-time

Shift:
Day Job

Travel:
Yes, 10 % of the Time

Minimum Clearance Required:
None

Clearance Level Must Be Able to Obtain:TS/SCI

Potential for Remote Work:
No

Description

SAIC is hiring a highly organized and proactive
Executive Assistant to provide executive level management and support to the Office of Strategic Capital (OSC) within the Office of the Under Secretary of Defense for Research and Engineering (OUSD(R&E)).

This is an exciting position in a fast-paced environment that requires close interaction with top department leadership within the Pentagon and across the Department of Defense (DoD), including Components, industry partners, Congressional staff, academia, international partners, and associations to achieve mission goals and outcomes.

As the Executive Assistant to the OSC Chief Investment Officer (CIO), this position will play a critical role in ensuring seamless operations and effective decision-making within the investment team.

This position is on-site in
Arlington, VA.

Responsibilities:

Maintain highly responsive posture to Office of the Chief Investment Officer communications and taskings. To include meeting requests, information requests, and items requiring decisions.
Serve as the primary point of contact for the OSC office in Crystal City responsible for daily office duties and responsibilities.
Arrange for appropriate conference rooms/facilities and prepare meetings in accordance with acceptable protocol and security procedures including passing security clearances to external parties, a requested.
Identify and submit supply and work orders to ensure office facilities remain fully functional and operational.
Submit systems access and equipment requests.
Submit all Standards of Conduct Office event attendance requests to the DoD Office of General Counsel.
Manage and align extensive executive schedules across multiple calendars, coordinate visit requests, and deconflict events for seniorlevel principals.
Assist with special event requirements such as time and place, location, duration, number of attendees, security requirements, and travel arrangements.
Assist government personnel with domestic and international travel to accomplish mission requirements efficiently using the Defense Travel System (DTS) in compliance with the Joint Travel Regulations (JTR).
Review and route seniorlevel executive correspondence, ensuring compliance with established DoD correspondence standards.
Gather information; articulate, analyze and solve problems; visualize and present information; and provide recommendations and decision support to achieve mission outcomes.
Assist with various administrative duties as assigned by the Chief Investment Officer to include, but not limited to:
Creating, updating, and maintaining a variety of documents, spreadsheets, and trackers
Provide recommendations based on context or priorities
Coordinate followups and track outstanding tasks
Prepare meeting agendas, collate relevant materials, and ensure timely distribution
Attend meetings, take notes, and capture action items for follow up
Draft, edit, and proofread correspondence, reports, and presentations
Ensure all documents adhere to proper grammar, formatting, and OSD standards
Maintain an organized filing system for easy retrieval of critical information
Anticipate and proactively identify critical tasks
Handle sensitive information with utmost confidentiality
Exercise discretion when communicating on behalf of the customer
Collaborate with cross functional teams to ensure seamless execution

Qualifications

Required Education and Experience:

Bachelors degree and four (4) years of experience
Specialized experience including military or industry executive assistant experience may be substituted in lieu of degree

Required Clearance:

No clearance require to start; Ability to obtain a TS/SCI required to maintain employment
US Citizenship required

Required Skills:

Strong problem identification/resolution skills, flexibility, initiative, and a proven ability to communicate and work with senior executives efficiently and effectively (to include experience interfacing/communicating with senior executive leadership in government or industry)
Strong experience in writing/editing polished and professional memos and correspondence
Excellent grammar and computer skills in MS Office (Word, Excel, PowerPoint) and Google Workspace (Sheets, Slides, Docs)
Excellent organizational and interpersonal skills plus strong attention to detail

Covid Policy:
SAIC does not require COVID-19 vaccinations or boosters. Customer site vaccination requirements must be followed when work is performed at a customer site.