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Office Coordinator - Augusta, United States - Augusta University
Description
About Us
Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state.
More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences.
Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today.
Our mission and values make Augusta University an institution like no other. We are part of the University System of Georgia.Location
Augusta University-Our Health Sciences Campus:1120 15th Street, Augusta, GA 30912
Our Summerville Campus:
2500 Walton Way, Augusta, GA 30904
College/Department Information
The College of Allied Health Sciences at Augusta University trains and educates today's health care professionals: the therapists, technicians, administrators, managers and assistants who are the backbone of our country's health care workforce.
As the nation's population ages and increasingly struggles with chronic disease and disability, as well as health care reform, our mission of educating premier health care professionals has never been more vital.
In just the last decade, we have expanded our graduate programs nearly 250 percent, bolstered our clinical mission, and multiplied our research initiatives threefold.
Our students enjoy clinical opportunities across Georgia.We were an early proponent of interdisciplinary and distance education, and we continue to lead the way with our innovative programs.
Job Summary
This position is responsible for providing support to administration, including the department chair, by planning, organizing, and managing the department staff.
The duties include, but are not limited to:
SERVE AS ASSISTANT PROPERTY CONTROL OFFICER:
Submit Asset Management paperwork for transfer and/or surplus. Complete annual inventory audit and property loan agreements. Monthly review and maintenance of inventory to include computers, equipment, printers, fax machines etc. Maintenance of departmental space.
ADMINISTRATIVE SUPPORT:
Provide administrative support to the Chair, Faculty, and students to include but not limited to calendar support, schedule meetings, prepare meeting agendas, meeting minutes, program events, etc.
Serve as administrative support for the program's application, admissions, and related student affairs.DEPARTMENT BUDGET:
Responsible for oversight of the department budget from all fund sources. Purchase office, teaching and research supplies, equipment, and furniture etc. Monitor and update all department reconciliations. Prepare and submit requisitions, check requests, travel authorizations/ reimbursements and budget amendments. Monthly review of pre-payroll reports and distributions. Authorized user of purchasing card. Monitor and make recommendations regarding utilization of departmental resources and efficiencies.
PERSONNEL ACTIONS:
Responsible for the timely processing of personnel actions for faculty, staff, and students to include but not limited to time and attendance, effort reporting, recruitment, etc.
Initiate all personnel actions including ePars, employment requests, faculty/staff recruitment, and faculty/staff initial employment documentation.POLICIES AND PROCEDURES:
Responsible for the maintenance and organization of all departmental records. This position must follow AU and CAHS policies and procedures.
Incumbent will serve as a resource to faculty and students regarding policy and procedures and must be knowledgeable of any changes.
OTHER DUTIES:
Perform all other related duties/tasks as assigned.
Required Qualifications
High School diploma, GED or equivalent from a recognized State or Federal accrediting organization with a minimum of seven years of progressively responsible office support experience.
Associates degree from an accredited college or university with a minimum of four years of progressively responsible office support experience.
Three to five years' experience in administrative and budgetary responsibilities of academic programs.
Knowledge, Skills, & Abilities
KNOWLEDGE
Proficiency with Microsoft Office (Word, Excel, Access, and PowerPoint) and other computer software/databases
SKILLS
Excellent customer service and interpersonal skills.
Multi-tasking and have organizational, verbal, and written communication skills.
ABILITIES
Ability to coordinate multiple projects simultaneously, meet deadlines despite often interruptions.
Maintain confidentiality, keep accurate records, and make independent decisions.
Detail-oriented, critical thinking, and initiative.
Shift/Salary/Benefits
Shift:
Days/M-F
Pay Grade: 12
Salary:
Minimum $15.06/ hourly Midpoint: $19.58./hour
Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum midpoint) of the position.
Recruitment Period:
Until filled
Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.
Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.
Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program.
Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.
If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.
For Faculty Hires:
Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s).
Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.
All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.
This position will require the acquisition of a P-Card and/or handle cash, credit or other sensitive information and will require a satisfactory Consumer Credit check as a condition of employment.
This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees.
Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.
Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.
Consider applying with us today
Select University Faculty & Staff > External Applicants if you are a candidate from outside the university.
Select University Faculty & Staff > Internal Applicants if you are a current university employee.
Search for job ID 265803
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