Administrative Assistant, Wic Engineering - San Francisco, United States - Okta

Okta

Verified Company

San Francisco, United States

1 week ago

Posted by:

Mark Lane

beBee recruiter

Description

Get to know Okta
Okta is The World's Identity Company. We free everyone to safely use any technology—anywhere, on any device or app.

Our Workforce and Customer Identity Clouds enable secure yet flexible access, authentication, and automation that transforms how people move through the digital world, putting Identity at the heart of business security and growth.

At Okta, we celebrate a variety of perspectives and experiences.

We are not looking for someone who checks every single box - we're looking for lifelong learners and people who can make us better with their unique experiences.

Join our team We're building a world where Identity belongs to you.

Administrative Assistant, WIC Engineering

What you'll be doing

Calendar management coordinate all meetings both internal and external, being proactive about conflicts and understanding priorities. This role will involve heavy calendar management.
Manage the daily schedule of the executives; coordinate domestic and international travel, process expense reports and assist with management of budget needs
Field incoming requests; exercise strong judgment and discretion with highly confidential information.
Schedule and coordinate logistics for meetings, conferences and special events (onsite & offsite).
Maintain trusting relationships with customers, prospects, team and contacts
Provide backup support for other Admins in the department

What you'll bring to the role

Minimum 3+ years of professional experience; ideally supporting 3 or more executives
Ability to interact in a professional manner with customers, prospects and internal team
Experience with webbased scheduling and collaboration tools; GSuite, Coupa, Navan, Zoom, and Workday
Experience with arrangement of schedules and logistics, at times, across multiple time zones
Outstanding time management skills and attention to detail
Ability to quickly learn new tools and technologies; interest and experience in using technology to improve work efficiency
Expectation of complete confidentiality on all business matters
Ability to effectively communicate and collaborate with a diverse range of people and job functions
Excellent verbal and written communication skills
Ability to remain energetic and positive in a fast paced environment
Excellent common sense and ability to make solid judgment calls autonomously
Ability to be proactive and anticipate next steps
Get along well with a variety of personalities; team player attitude
Ability to prioritize multiple tasks
Experience planning company events and managing logistics within budget