- Provide excellent customer service to our guests and associates as the first person they encounter when entering our site.
- Operate the site's phone switchboard.
- Organize company-sponsored functions, events, and giveaways related to associate engagement, wellness, and community involvement. Be a member of the local committees that oversee these events.
- Organize onsite interviews, meetings, and /or facility tours for various groups, including conference room reservations and catering services.
- Manage overall space utilization and seating assignments using SpaceIQ or other technology.
- Where needed, support company-wide security objectives by issuing visitor and employee badges and enforcing the company security policy. Be on-call for site alarm system. When not supporting, coordinate with onsite facilities team for these services.
- Where it exists, manage the onsite Wellness Center:
- Process user access, agreements and waiver process
- Post and enforce safety guidelines
- Coordinate programming from local providers
- Publicize availability of Wellness Center and upcoming programming
- Ensure Wellness Center and the equipment are well maintained
- Oversee office supply inventory including ordering and organizing office supplies.
- Support USPS, FedEx, UPS delivery and shipment as needed
- Assist HR team with communications - including onsite bulletin board(s) and electronic notices.
- Administer local programs such as tickets for local events and recognition for births, celebrations, new hire, retirements, and/or funerals.
- Work with onsite facilities team to coordinate services with external vendors for facility maintenance.
- Maintain site and first responder directories.
- Coordinate payment of office-related invoices and expense tracking.
- As requested by HR, assist with other HR administrative needs.
- High school diploma or GED
- 1+years of experience in HR, Office Management, or Administrative Assistant
- Exceptional customer service skills, both verbal and written, for all internal & external customers
- Experiencesuccessfully planning associate, vendor, and/or customer events
- Highly proficient in the Microsoft Office Suite - Word, Excel, PowerPoint, Outlook & cloud-based filesharing platforms (e.g. Box)
- Ability to maintain confidentiality and discretion
- Ability to meet deadlines
- Associate's Degree in HR or related field
- Experience using an HRIS system (e.g. Workday)
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