Procurement Analyst 3 - Berkeley, United States - University of California-Berkeley

Description

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. To find out more about how you can grow your career at UC Berkeley, visit

Departmental Overview

Berkeley IT believes in and fosters a workplace environment where people can bring their diverse skills, perspectives and experiences toward achieving our goals through a process of critical inquiry, discovery, innovation, while simultaneously committing to making positive contributions towards the betterment of our world.

In addition, members of the Berkeley IT community have created and endorse the following values for our organization to augment and amplify the campus principles:

• We champion diversity.
• We act with integrity.
• We deliver.
• We innovate.

Diversity, Inclusion, and Belonging are more than just suggestions for us. They are the guiding principles underlying how we come together, develop leaders at all levels of the organization, and create an environment that unites us. We affirm the dignity of all individuals, call upon our leaders to address critical issues with integrity and intention, respect our differences as well as our commonalities, and strive to uphold a just community free from discrimination and hate.

Team Overview:

The Strategic Sourcing and Procurement Unit is a part of Business Operations in Berkeley IT. The Business Operations unit enables the Berkeley IT organization to strategically manage our resources, our high priority initiatives, optimize our day-to-day operations, and provide leadership with the metrics and data they need to make informed decisions.

Application Review Date

The First Review Date for this job is: March 5, 2024

Responsibilities

• Plays a crucial role in supporting procurement activities by assisting in analysis, coordination, and execution.
• Collaborating closely with the Senior Procurement Analyst, contributes to the development and implementation of purchasing and IT sourcing strategies across Berkeley IT.
• Facilitates efficient operations by managing contracts, handling Blucard processing/reconciliation, documenting processes, and maintaining departmental records.
• Operating with a high degree of autonomy within the bIT Procurement team and under the guidance of the bIT Strategic Sourcing and Procurement Manager, implementa strategies that align with bIT's needs, leveraging supplier contracts and relationships.
• Develops and stays current on IT Procurement and Sourcing knowledge, including leading practices and trends.
• With seasoned expertise, exercises judgment to acquire common goods and services within the framework of UC, State, and Federal Policies, demonstrating proficiency in resolving a wide range of issues through informed decision-making.

Required Qualifications

• Analytical skills necessary to evaluate the quality and cost effectiveness of multiple and complex purchasing options.
• Ability to communicate effectively in writing and verbally.
• Ability to read and interpret terms and conditions of contracts.
• Ability to multitask, maintain a high level of accuracy, and attention to detail.
• Welcomes differing skills, outlooks and experiences of others working toward shared goals.
• Demonstrated commitment to the advancement of diversity, equity, inclusion, belonging, and justice.

Preferred Qualifications

• Strong level of proficiency in the use of standard spreadsheet and word processing software.
• Knowledge of organization's departments and operations required in order to meet their procurement needs.
• Strong skills in the use of ERP / financial systems (such as Oracle, PeopleSoft, SAP, Banner, etc.).
• Strong working knowledge of the administration of a wide variety of contract types.
• Working knowledge of University accounting and purchasing policies, procedures, forms, and online systems (BearBuy and BFS) to advise faculty and staff on the proper application of these policies and procedures.
• Knowledge of procurement practices and procedures, experience in RFP preparation demonstrated knowledge of vendor sourcing, and negotiation techniques.
• Strong knowledge of the organization, including its infrastructure, goals, mission, rules, policies, guidelines, etc.

Education/Training:

• Bachelor's degree in related area and/or equivalent experience/training.

Salary & Benefits

For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.

Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The budgeted salary or hourly range that the University reasonably expects to pay for this position is $70, $97,400.00.

• This is a 100%, full-time (40 hours per week), career position that is eligible for full UC benefits.
• This position is exempt and paid monthly.
• This position is eligible for flexible, hybrid or fully-remote work (telecommuting) based on candidate availability and business needs.

How to Apply

To apply, please submit your resume and cover letter.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant, please see the U.S. Equal Employment Opportunity Commission poster.

For the complete University of California nondiscrimination and affirmative action policy, please see the University of California Discrimination, Harassment, and Affirmative Action in the Workplace policy.

This job is part of the Employee Referral Program. If a UC Berkeley employee is referring you, please ensure you select the Referral Source of "UCB Employee". Then enter the employee's Name and Berkeley email address in the Specific Referral Source field. Please enter only one name and email.