- Manages the CEO and CRO's calendars, travel, expense reports, schedules meetings, appointments, and events. Proactively identifies scheduling conflicts and resolves them to ensure optimal use of their time.
- Proactively and creatively drives special projects to build and strengthen a Winning Culture Winning Team and have fun while doing it
- Manages email correspondence, drafts responses, and ensures timely follow-up on action items.
- Maintains accurate contact lists and databases, including key contacts and stakeholders.
- Provides high-level administrative support, including drafting correspondence, internal communications, supporting the preparation of presentations, and maintaining files and records.
- Coordinates logistics for board meetings, events, and domestic/international travel arrangements.
- Manage the operations of the office, managing building access, keeping the kitchen stocked, gathering mail, watering the plants, and resolving any issues or concerns promptly to maintain a productive workspace for all team members.
- Assists with special projects and initiatives as assigned by the executives, leadership team, People Ops, coordinates cross-functional teams and tracks progress.
- Conducts research, gathers information, and prepares materials for meetings, presentations, and reports.
-
Office Manager
1 week ago
Porter Legal Group, PLLC Richardson, United StatesPorter Legal Group employs professionals who deliver solutions for complex cases. We dedicate the time and diligence necessary for excellent results. At Porter Legal Group a client will never be just another file. The combination of our experienced professionals, legal knowledge ...
-
Sapphire Technologies Carrollton, United StatesApprenticeships as Office Management Assistant (m/f/d) · Are you looking for an exciting apprenticeship? Do you want to drive changes in administration? Do you enjoy working in a team on diverse topics and bring enthusiasm with you? Then you've come to the right place. Together ...
-
Infinity Systems Carrollton, United StatesAre you looking for a diverse work environment? At our Carrollton location, you have the opportunity to work partially from home in many positions. · We value your confidence in your role, which is why we provide intensive training for 6-8 weeks in full-time. · We offer our emplo ...
-
Assistant Office Manager
2 weeks ago
Linda Horton - State Farm Agent Dallas, United States Full time**ROLE DESCRIPTION**: · As Assistant Office Manager - State Farm Agent Team Member with Linda Horton - State Farm Agent, you equip our agency to continually achieve its goals. You empower our agency by implementing and supporting office policies and consistently ensuring the exec ...
-
Office Manager
1 week ago
All Star Home Health Services Inc Carrollton, United StatesJob Description · Job DescriptionDescription:Responsible for managing all office functions and processes including clerical, personnel, medical records, office · machines, and payroll. · Assists in the billing process and financial functions as needed. · Oversees the Agency commu ...
-
Student Assistant Office Management
3 days ago
Apex Dynamics Lewisville, United StatesThe company ISR Information Products AG is currently offering this job in Münster. If you are currently looking for a job in the field of architecture and design, you should check out the details on the company's website. There you will find detailed information about the positio ...
-
Training for Office Management Clerk
3 days ago
Nebula Technologies Lewisville, United StatesAs a business management assistant (m/f/d), you can expect both organizational and accounting tasks, as well as communication activities. In your training, you will learn how to keep cash books, write business letters, manage employee and customer data, and coordinate appointment ...
-
Central Billing Office Manager
3 days ago
Concentra Addison, Texas, United States PermanentOverview: · Please be advised, if you are viewing this position on Indeed, that the salary rate/range set forth herein was provided by Indeed. Concentra's market specific rate/range will be provided during the interview process. · Do you want to use your problem solving skills an ...
-
Training for Office Management Clerk
3 days ago
Horizon Ventures Sachse, United StatesYour apprenticeship as a clerk for office management (m/f/d) at DATAJOB · Are you looking for an apprenticeship company where you won't just be making coffee, but will also get to know all the commercial areas of a business? · Do you enjoy commercial processes and have a knack fo ...
-
Training as a clerk for office management
3 days ago
Spectrum Industries South Mound, United StatesAPPRENTICE OFFICE MANAGEMENT SPECIALIST (M/F/D) AT KD PHARMA GROUP, YOUR PARTNER FOR HEALTH SOLUTIONS · The KD Pharma Group is a medium-sized, internationally operating company headquartered in Bexbach, Saarland and is one of the few companies in the world that offers Omega-3 fat ...
-
Secretary / Assistant in Office Management
4 days ago
Matrix Dynamics Krugerville, TX, United States FreelanceThe LERNIUS English Academy is a family-owned company located in Hamburg, Germany, specializing in English courses for over 20 years. We offer courses for children starting at 3 years old, tutoring, and business English. · Our personalized and individual approach to each customer ...
-
Assistant Office Manager
1 week ago
Ryan Klibert - State Farm Agent Carrollton, United StatesROLE DESCRIPTION:Ryan Klibert - State Farm Agent is seeking an organized and efficient specialist to fulfill administrative duties and support insurance agents in gaining and keeping customers. As Assistant Office Manager - State Farm Agent Team Member with our agency, your atten ...
-
Assistant Office Manager
1 week ago
Ryan Klibert - State Farm Agent Carrollton, United StatesJob Description · Job DescriptionROLE DESCRIPTION: · Ryan Klibert - State Farm Agent is seeking an organized and efficient specialist to fulfill administrative duties and support insurance agents in gaining and keeping customers. As Assistant Office Manager - State Farm Agent Tea ...
-
Products Representative
2 weeks ago
Jason Templeton - State Farm Agent Carrollton, United States**Position Overview**: · Do you have aspirations to run your own business? If so, you may want to consider working in the office of Jason Templeton - State Farm Agent. As a member of our agency team, you have an opportunity to experience first-hand what it takes to be a State Far ...
-
Quantum Ventures West Carrollton, United StatesAs the economic center of the Nordschwarzwald region, the city of Pforzheim is one of the most important business locations in Baden-Württemberg. With a population of around [insert number] inhabitants, the city, known for its jewelry and gold industry, manages and plans a wide r ...
-
Warehouse keeper
3 days ago
Horizon Ventures Carrollton, United StatesFor the location of Reichenbach, we are looking for an employee (m/f/d) in the field of materials management. · Happy to do · Responsibility for the area of warehouse management Ensuring material availability under optimal economic aspects · Optimizing inventory levels · Design ...
-
Facility Management
4 days ago
Radiant Enterprises Carrollton, United StatesFOR OUR CLIENT, · a renowned provider of inpatient elderly care, we are looking for you as a facility manager (m/f/d). The facility is located near Ingolstadt. · As a recruitment agency, we have been successfully accompanying executives in the elderly and nursing care sector on t ...
-
Client Platform Engineering
3 days ago
BlueHorizon Solutions Carrollton, United StatesYour tasks · Trusted Shops develops SaaS solutions for over 30 million users and businesses throughout Europe. Our product range includes products such as the trustmark, buyer protection, and the customer review platform eTrusted. For over 20 years, our mission has been to enable ...
-
Nebula Ventures Carrollton, United StatesYOUR RESPONSIBILITIES · You have a passion for fashion and lifestyle - so do we In our purchasing department, we shape and accompany the fashion of tomorrow from the very beginning and decide what will be sold in our NEW YORKER stores worldwide. Join us and become part of our tea ...
-
Secretary (male/female/diverse)
4 days ago
Eclipse Technologies Carrollton, TX, United States FreelanceThe Brandt Immotec Project GmbH specializes in the renovation and construction of residential properties in Carrollton, TX. They cover the entire value chain from procurement to execution and sale. · As project organization and management are important components for the success ...
Office Manager - Addison, United States - Spotio
Description
Job Description
Job DescriptionAbout Us
SPOTIO is a privately held SaaS company based in Dallas, Texas and leading field sales engagement platform. Thousands of sales professionals worldwide rely on SPOTIO to help them increase activity, grow their pipeline, and crush sales goals. We are ranked #1 on G2 reviews and we've been named one of Dallas-Fort Worth's Best Places to Work by the Dallas Business Journal in 2022 and four times overall.
Position Details
The Office Manager/Executive Assistant is an essential role at SPOTIO with the overall purpose of managing the day-to-day operations of the office and providing effective support to team members and executive leadership (CEO and CRO). Their exceptional organizational abilities, incredible attention to detail, and ability to handle a wide range of tasks efficiently and confidentially alleviates administrative burdens by providing strategic support. They contribute to the executives' productivity, effectiveness, and success in leading the organization to reach revenue targets and making SPOTIO a best place to work.
Responsibilities
Requirements
5+ years of relevant experience an Executive Assistant to a CEO and Chief Revenue Officer
Excellent organizational and time management skills.
Ability to multitask and prioritize tasks effectively.
Strong communication and interpersonal abilities.
Proficiency in G-Suite, Slack, Zoom.
Attention to detail and problem-solving skills.
Preferred
Bachelor's degree
Ability to work independently with minimal supervision.
Experience managing calendars, scheduling meetings, and making travel arrangements.
Knowledge of office management systems and procedures.
Experience coordinating events, meetings, and special projects.
Benefits
SPOTIO Benefits: Start Day 1
Medical Insurance - SPOTIO pays 100% on the base plan
Dental and Vision Insurance - SPOTIO pays 75% on the base plan
401K with 3% company match
$750 Learning and Development Stipend per year
8 paid holidays + 3 weeks of PTO
Voluntary benefits (pet insurance, legal, accident)
24/7 EAP - Free Professional Counseling Services
SPOTIO Work Environment:
This position is hybrid. Expected to work onsite from Monday - Thursday and choice to work from home on Friday.
SPOTIO Values:
Solve For the Customer: Know their goals, business, and how we help customers achieve a 10x ROI.
Play to Win: We lead the way to victory through ownership, urgency, and competitive mindset.
Make it Great: Be the best version of yourself for your family, team, customer and company.
We Know Where We Stand: Open, honest, and timely feedback with clear visibility to the metrics that matter.
Relationships Matter: Collaborate with team members, customers, and partners to accelerate success.
SPOTIO is firmly committed to the principle of equal employment opportunity. SPOTIO offers employment opportunities without regard to race, color, sex, age, religion, national origin, disability, U.S. military and or other prohibited bases of discrimination, both state and local. All aspects of the employment relationship (including recruiting, hiring, training, working conditions, compensation, promotion, discipline, and termination) are subject to this policy. Candidates must pass a pre-employment background check and drug screen.
**We are interested in every qualified candidate who is eligible to work in the United States. However, we are not able to sponsor visas**
