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New York City

    Executive Personal Assistant to Principals - New York, United States - C-SUITE ASSISTANTS

    C-SUITE ASSISTANTS
    C-SUITE ASSISTANTS New York, United States

    1 week ago

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    Description

    Executive Personal Assistant to Principals, Private Investment Firm, Midtown, NYC

    A well- established investment firm with offices in Midtown/NYC is looking for an Executive Personal Assistant to support the 2 main principals of the firm. This is a hybrid role, working Monday-Thursday in the office and Friday remote. This is an exciting opportunity for someone who has a "no job too small" attitude and great organizational and detail-oriented skills. The ideal candidate has worked in the investment space as well as supported C-Suite executives personally.

    About the Job:

    ̈ Support the Principals as a "right hand" and "Gatekeeper" handling all day-to-day matters and managing ever-changing calendar/meeting schedules, both personal and professional

    ̈ Organize and manage complex travel arrangements (including vacations) and video conference calls with a keen sense of changing time zones

    ̈ Prioritize email correspondence; prepare and produce all letters, emails, presentations, when needed

    ̈ Create/edit PowerPoint presentations for investor meetings and do research on exiting and possible new clients

    ̈ Update CRM system

    ̈ Handle all expense/health care reporting

    ̈ Run errands and make appointments for personal needs

    ̈ On call 24/7 via cell after hours, within reason

    ̈ Base salary plus discretionary bonus; Comprehensive health benefits,401K match

    About You:

    ̈ A minimum of 7 years of experience as an Executive Personal Assistant supporting a high- level C-Suite executive in a fast-paced environment, preferably in the finance/investment space

    ̈ Bachelor's Degree

    ̈ Ability to deal with high level executives/investors and manage those relationships with grace and diplomacy

    ̈ Very pro-active and a problem-solver with very little need of direction to get things done right; exceptional follow-up and project management skills

    ̈ High level of integrity and discretion in handling all confidential information

    ̈ Excellent Microsoft Office Suite skills; excellent written and verbal communication skills

    ̈ A polished, positive "can do" personality that can stay calm under pressure

    ̈ Very organized, detail-oriented with a "no job too small" attitude

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