Chief of Staff and Executive Assistant to Principal - New York, United States - The Chamber Group

Description

We require that this highly organized, self-starting employee will anticipate and deftly maneuver through the day-to-day challenges that come with managing the schedule of an executive who has multiple projects happening simultaneously.

• Anticipate the needs of the CEO, proactively and independently provide support, ranging from meeting preparation to arranging car reservations.
• Attend meetings and take minutes, provide notes to internal managers.
• Schedule all appointments, commitments, and reservations for the CEO, determining priority of requests and handling accordingly.
• Prepare and submit expense reports, maintaining meticulous records of financial transactions from the CEO to submit to the Financial Director.
• Create and maintain presentations and agenda; track and followup on action items, manage project timelines, deadlines, and requests.
• Arrange travel bookings and accommodations, including comprehensive itineraries.
• Manage reservations, giftsending, and other logistics for the CEO, including business and personal endeavors.
• Independently initiate and implement processes to manage projects, information, and people, ensuring the entire team effort runs smoothly and efficiently.

• At least 46+ years of experience in an Executive Assistant, Project Management, or operational role (preferably in the Film, TV, Media, or Entertainment landscape).
• Strong interest in new media (especially immersive), technology, innovation, and content preferred.
• Experience managing support staff and interns preferred.
• Excellent judgement, attention to detail, strong multitasking skills, and an innate drive to get things done.
• Highly collaborative working style; can juggle competing priorities among a high performing team.
• Exceptional written and verbal communication skills.
• Ability to work autonomously and take ownership of projects.
• Ability to anticipate needs and stay 3 steps ahead.
• Ability to adapt quickly, build relationships, and engage people.
• Ability to maintain the highest level of confidentiality with sensitive information.

This position is onsite four days a week at our NYC offices and will require attention after hours and on weekends.

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

• 8 hour shift
• Monday to Friday